Senior Recruitment Specialist
Royal Group
مجموع سنوات الخبرة :10 years, 1 أشهر
• Managing a team of Internal recruiters and External agencies where I am responsible for scouting the best candidates for the organization.
• Work closely with Hiring Managers and Business HR to ensure a good understanding of the requirements for each role.
• Maintain an up-to-date record of all approved Recruitment Requisitions received from Business HR.
• Post jobs appropriately using the approved recruitment channels.
• Be a single point of contact for candidates to ensure consistency of candidate experience and avoidance of any communication gaps.
• Shortlisting applicants for interviews using a variety of selection techniques including competency-based interviewing.
• Conduct HR interview and participate in the technical interview with the line manager to ensure a consistent selection process.
• Negotiate salary with candidates and make offers as agreed by Business HR.
• Ensure that all documentation is completed at every stage of the recruitment and selection process as per the recruitment procedure.
• Coordinate with recruitment coordinator for any logistics, travel arrangements, etc. for new hires.
• Participate in recruitment drives, job fairs, and ongoing industry research to collect information on trends and events that impact the availability and quality of resources and recruitment channels.
• Maintain a database of candidates for the responsible area to ensure a constant flow of candidates.
• Prepare candidate summary and supporting documents and prepares candidates for interviews with management/client.
• Receive and greet the new hire on job commencement day and introduce them to Business HR who will arrange for the induction and other formalities for new employees.
• Compile a weekly recruitment report, updating line managers and business HR on the current status.
• Advise HR director on trends in recruitment and recommends suitable recruitment channels that meet the business’s needs.
• Monitoring recruitment costs and negotiating with suppliers.
• Set the sourcing strategy for different job profiles in the organization.
• Ensure that for each position there is a database of screened and security-cleared candidates.
• Providing guidance and support to the recruitment team to ensure that we attract candidates that meet the selection criteria
Recruitment support
• This covers all aspects of recruitment including drafting/obtaining approval for IVNs, posting IVNs, short listing applications, arranging interviews, conducting tests for specific range of candidates.
• Identify position specific competencies for purposes of selection.
• Use different channels for sourcing like internal database, job portals, references, networking and Social Media to identify potential candidates and communicate their suitability to the Line Managers.
• Maintain network with external agencies to ensure cost effective allocation of recruitment budget and the identification of high calibre candidates.
• Conduct pre- selection interviews of all Candidates, for a smooth final selection by Recruitment Manager and HOD. Individually handle the recruitment assignments for junior and mid-level candidates.
• Send offer letter to selected candidates
• Ensure to send regret notification to unsuccessful candidates
Process Pre - Joining Formalities
• Prepare employment contracts
• Coordinate with Visa services team and update candidate on visa/immigration rules.
• Conduct reference checks on the selected candidates
• Update Line Manager on the status of their recruitment activities on a weekly basis.
• Co-ordinate and complete joining formalities for all new recruits inclusive of Managerial grades and brief them with regards to Staff Number/ Date of Joining/ Opening of a Bank account/etc. Co-ordinate and negotiate with line department and the recruit on joining date and communicate to the relevant Line Manager.
Organisational charts
• Prepare and maintain up to date Organizational charts of the all the departments.
• SAP - Maintaining reporting line for all corporate employees in the SAP related to leave management and regularly updating the Organisation structure in the ERP system.
Manpower planning.
Sourcing of candidates for various levels, through Advertisements, Job portals.
Advertising vacancies appropriately by drafting and placing adverts in a wide range of media (e.g., newspapers, websites and magazines).
Conducting initial screening interview and scheduling the potential candidates to respective department heads for further rounds of interview.
Requesting references and checking the suitability of applicants before submitting their details to the employer.
Preparing Interview reports.
Maintaining a master file of all reports from new recruits, regarding their resumes, applications, appointment orders, and personnel details.
Performing the On boarding process after selection being done.
Taking induction for the new joiners on a weekly basis.
Sending new joiner email to rest of the employees on a weekly basis.
Organized and participated in “Learning Sundays”.
Supporting the Human Resource Manager in formulating and implementing Human Resource policies & procedures.
Participating in meetings with senior managers to review organizational performance and contribute towards the organizational goal.
Prepare Job Descriptions.
Develop different HR forms (e.g. HR Requisition Form, Candidate evaluation form, Orientation feedback form, employment application form.)
Administration Assistant cum Insurance Coordinator
Receive, direct and relay telephone messages and fax messages.
Direct our clients or visitors to the appropriate staff member.
Pick up and deliver mails.
Maintain the general filing system and file all correspondence.
Assist in the planning and preparation of meetings, conferences and conference
telephone calls.
Make preparations for committee meetings.
Maintain an adequate inventory of office supplies.
Respond to public inquiries.
Provide word-processing and secretarial support.
Keep track of all the people who visit the organization.
Monitor calls and direct the caller to the concerned employee.
Directing visitors to appropriate contacts.
Arranging appointments for guests to meet with company staff.
Creating and maintaining spreadsheets and word documents.
Dealing with 24 insurance companies on daily basis.
Communicating & explaining our client regarding the medical insurance which they possess.
Taking approvals instantly for various major procedures by communicating to the respective insurance companies directly.
Checking the limitations acknowledging the same to our clients.
Prepare insurance forms/documents (identification cards, certificates, schedule, etc.)
Process other insurance transactions to provide customer service and support efforts to acquire and retain profitable business
Perform other related support duties as requested, such as answering phones, processing mail, assisting customers, scanning, photocopying, and insurance check processing.
Scrutinizing and dispatching the insurance claim papers within 48 hours form the day of visit of the client.
Bachelors Degree in Business Administration specialization in Human Resources.