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Annaline Girly Deguzman, Document Controller/Project Secretary

Annaline Girly Deguzman

Document Controller/Project Secretary·ELEF srl Abu Dhabi

الإمارات العربية المتحدة

دبلوم, Computer Based Accountancy

الخبرة العملية

مجموع سنوات الخبرة: 12 سنوات, 9 أشهر

Document Controller/Project Secretary

أبريل 2017 - حتى الآن

ELEF srl Abu Dhabi

أبو ظبي، الإمارات العربية المتحدة

أبريل 2017 - حتى الآن

 Receive, direct and relay telephone messages and fax messages
 Directing visitors at site
 Arrange and prepare meeting both in and out of the office
 Diary management for meetings and conferences for the project
 Maintain the general filing system and file all correspondence both hard copy and electronic file of all documents for easy traceability
 Type correspondence, reports and other documents
 Open and distribute the mail in daily basis
 Gives administrative support in operation
 Prepare and in charge of Petty cash fund of the project
 In charge of travel arrangement of the employees and preparation of itinerary
 In charge of preparation of expense claims of managers
 Requests and analyses quotations and determines the most suitable vendors
 Prepare request for advance payment to vendor when needed
 Coordinate to Accounts Department invoice received from vendor for processing of
invoice for payment
 Perform other duties as needed from managers and staffs

مجال الشركة:
البناء والتشييد
الدور الوظيفي:
التشييد والبناء

Secretary/ Receptionist

ديسمبر 2013 - أبريل 2016

ALMCO Group of Companies

دبي، الإمارات العربية المتحدة

ديسمبر 2013 - أبريل 2016

 Receive, direct and relay telephone messages and fax messages
 Maintain the general filing system and file all correspondence
 Assist in the planning and preparation of meetings, conferences and conference telephone calls
 Type correspondence, reports and other documents
 Maintain office files & office supplies
 Open and distribute the mail in daily basis
 Book document for shipping like Aramex, DHL etc.
 Receives various invoices from vendor.
 Prepares time attendance for the salary.
 Track all the company documents & employee documents for renewal.
 Update all Local purchase copy in the folder for easy traceability.
 Prepare documents for visa processing.
 Travel coordinator
 Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
 Input document data into the standard registers ensuring that the information is accurate and up to date.
 Generate the various document control reports as required.
 Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 Perform other duties and responsibilities as assigned

مجال الشركة:
النفط والغاز
الدور الوظيفي:
سكرتارية

Admin Asst.

نوفمبر 2012 - ديسمبر 2013

Al Atheer Company

الشارقة، الإمارات العربية المتحدة

نوفمبر 2012 - ديسمبر 2013

 Receives various invoice from vendor and enter to vendor query log
 Reconcile the vendor’s invoice /expense claim report and respond with them for any feedback or discrepancy
 Prepares quotations and client agreements
 Maintains vendor day to day vendor query log
 Follow up the submitted quotations and maintenance agreements
 Deal with different complaints from the clients as required
 Requesting supplier’s quotation for required materials.
 Prepare monthly collection reports, pending receivables, statement of account
 Track all the company documents & employee documents for renewal
 Book appointments, reservations and transportation
 Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
 Input document data into the standard registers ensuring that the information is accurate and up to date.
 Generate the various document control reports as required.
 Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 Perform other duties and responsibilities as assigned

مجال الشركة:
الهندسة المدنية
الدور الوظيفي:
سكرتارية

التعليم

ACLC

مارس 2012

مارس 2012

دبلوم، Computer Based Accountancy

الفلبين

Skills

Computers
Expert
Computers
Expert
Secretarial
Expert
Secretarial
Expert
Administrative
Expert
Administrative
Expert
Clerical Duties
Expert
Clerical Duties
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Google
Intermediate
Google
Intermediate
FocusRT
Intermediate
FocusRT
Intermediate
microsoft office
Intermediate
microsoft office
Intermediate
team player
Intermediate
team player
Intermediate
interpersonal
Intermediate
interpersonal
Intermediate
organizational
Expert
organizational
Expert
Computers
Expert
Computers
Expert
Secretarial
Expert
Secretarial
Expert
Administrative
Expert
Administrative
Expert
Clerical Duties
Expert
Clerical Duties
Expert
Microsoft Office
Expert
Microsoft Office
Expert

اللغات

الانجليزية

متوسط

الفيلبينية

متمرّس

الهوايات والاهتمامات

Surf the net, dance, read manga