Operations Executive
Mideast Data Systems (a member of MDS East Gulf) Qatar Site & Power WLL
مجموع سنوات الخبرة :23 years, 0 أشهر
•Reporting the Operations Manager and General Manager
•Prepares Purchase Order.
•Coordinates with local and international suppliers.
•Liaising with clients, couriers and other operational departments.
•Communicates with international shipping of goods.
•Ensure transportation of goods in locations both national and overseas.
•Maintaining accurate logs of all transportation and goods.
•Maintain inventory of stocks.
•Ensure proper entries of stocks and project items to the system.
•Input project expenses.
•Accounts Department support for up to date supplier payments.
•Maintain Sales Order entries, invoices and delivery notes.
•Monitoring deliveries and ensuring customer satisfaction.
•Acts as point of contact for clients, handling all inquiries.
•Participate in project team meetings.
•Pre‐sales and post‐sales support.
•Ensure paper and electronic files are kept in good order and up to date.
•Organize and coordinate office operations and procedures.
•Arrange essential mail in priority action order for the manager.
•Ensure protection and security of files and records.
•Prepares correspondences as needed.
•Develop presentations, worksheets, forms, and other data as required.
•Arrange gate pass forms and requests for project execution.
•Perform routine office duties.
•Responsible for other related duties as needed.
Responsible for receiving deliveries from suppliers.
•Check received quantities are in line with the check list, invoice and
delivery note.
•Ensure proper entries of stock for accurate inventory.
•Book orders of in‐house branches.
•Issue Delivery Notes and Invoices.
•Attend telephone calls and inquiries from branch supervisors.
•Prepare inventory reports on monthly basis.
•Post system transactions on monthly basis to ensure accurate inventory
count of stocks during the month‐end.
•Prepares report to the General Manager as requested.
•Prepares correspondence as needed.
•Participate in branch meetings.
•Responsible for all the transactions processed in the department.
in a high quality structured and productive environment which the
primary responsible to accurately identify the key‐in specific coding
project and to meet pre‐determined quality productivity and attendance
standards of each project.
•Data entry
Responsible for receiving daily sales and remittances of cashiers
•Handling store’s petty cash for “cash change” of cashiers & store daily
expenses.
•Handle initial cash funds and cash change for cashiers before start receiving
transaction.
•Makes deposit slips for daily bank pick‐up/deposits.
Responsible for receiving payments for daily transactions.
•Endorse cash, checks, gift vouchers received to the Treasury Department.
Receive deliveries from suppliers.
•Issue delivery notes and invoice for daily deliveries to clients.
•Prepares pick list.
•Check and dispatch deliveries to client.
•Responsible for receiving daily cash and cheque payments from sales the
representative.
•Issue cash reimbursements of drivers, assistants and sales representatives.
•Make deposit slips for daily bank pick‐up.
•Responsible for monthly closing, aging, and sales report generation.
•Handling customer inquiries and orders through telephone.
•Regular checking of inventory of products.
•Replenish stocks to avoid shortage.
•Prepare payroll of the branch for the period covered and submits to accounting
department.
• Ensure personnel files are up to date and secure.
•Responsible for employees 201 files.
•Maintain customer billing files.
•Maintain office Cash Expenses.