Finance Officer & Team Assistant
Dubai Financial Services Authority
Total years of experience :23 years, 8 Months
Finance functions (Procurement & Invoicing)
▪ Verification of online Finance Forms (i.e. Purchase Requisition, Travel Request, Learning & Development and Expense Claim Reimbursement) in accordance with the DFSA Operational Authority Matrix and Policy Manuals
▪ Prepares documentation for payment of vendors and enters request for payments into accounting system
▪ Ensures that the tight controls are maintained over the use of the corporate credit card and petty cash. Coordinates with PRO in respect of replenishment/maintenance of petty cash for visa expenses.
▪ Handles payroll addition and deduction
▪ Assists with budget preparation and ad hoc reports
▪ Leads a team of 3 in the issuance of more than 700 annual
invoices to regulated firms and entities. Submits invoices to new applicants and individuals
Admin functions
▪ Coordinates meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials for Finance teambuilding activities and annual event
▪ Submits travel, training, and expense claims forms of Head of Finance
▪ Calendar management of Head of Finance
▪ Prepares and maintains agendas, action item lists, issues lists,
and program plans and escalates issues promptly to relevant departments
Milestones / Achievements
▪ Successful implementation of Online Finance Forms Project
▪ Integral part of the working group tasked with automation of
Vendor Payments process; this was successfully completed
▪ Directly involved with Regulatory Information Update Project
▪ Overall Office / Admin Management
▪ Payroll preparation for 80 employees through WPS.
Computation of overtime claims, commissions, bonuses, and
other allowances/benefits
▪ Managed the employee recruitment, onboarding and
offboarding. Kept custody of the personal files of new, existing, and old employees
▪ Liaised with PRO in respect of the processing/cancellation of employment/residency visas
▪ Processed the application/renewal of office/medical insurance and trade license
▪ Developed and implemented office policies & procedures
▪ Project management and costing
▪ Handled Accounts Payable/Receivable
▪ Fixed Asset and Office Supplies tracking
▪ Petty Cash Management
▪ Prepared monthly/yearly budget together with the two
Managing Directors
▪ Coordinated with external auditor during annual audit
• Over-all Office Management (Administration, Operations & Logistics, Human Resources, Finance/Accounts, Procurement, Project Management, Sales & Marketing).
• Transacts with DAFZA (Dubai Airport Freezone Authority) with regards to renewal of trade license, lease, insurance, visa processing & application and other immigration-related services
• Bookkeeping & supervise external auditor for monthly audit; Cheque/Cash & Petty Cash Management
• Handles Payables/Receivables; Telex preparation & Bank deposits/withdrawal
• In-charge of employee benefits (insurance, leave, gratuity computation, annual ticket entitlement).
• Preparation of employee’s Income/Expense Report as attachment for monthly payroll. Submission of monthly salary receipt to DAFZA
• Monitoring of employee’s sales performance & calculation of commission & bonuses
• Project update and payment follow-up from clients. Assures that payment is received from client prior release of payment to supplier
• Recruitment (advertisement /selection process /visa & employment processing)
• Implements internal control of office policies and procedures
• Logistics and freight management for outgoing and incoming shipments & orders
• Arrangements of ticket, accommodation, advances and assist employees in preparation of reimbursement for overseas travel
• Computes local reimbursements i.e. petrol, travel, communications, other misc.
• Handles Colombo and China offices and involves in an ongoing set-up operation of Australia office
• Performed accounts payable functions for construction expense and ensured payment to consultants are tallied with the contract/agreement. Checked and validated invoice prior approval of team leaders, project directors & managing director. Maintained project files and kept all matters updated and current
• Preparation of Financial Statement using computer software program
• During Construction and Tender period - liaised with client prior release of payment to contractors with proper validation from QS Department and Project Management Team
• Overall in-charge of yearly audit for Dubai office and liaise with branch offices for intercompany reconciliations. Extend assistance in preparation of audit and Financial Reports for Malaysia Business Council account. Handled final audit and closure of TAK Pakistan branch
• Cash Management. Fixed Asset and Inventory Management. Data entry through customized RealSoft-ERP and UBS (Malaysia) Accounting Softwares. Bank reconciliation. Prepared online & manual telegraphic transfers
• Preparation and monitoring of supplier’s payments and invoices with approval from concerned departments. Coordinated with Legal Department on payment and other issues in relation to ongoing and pending files
• Computed travel expenses and reimbursements (hotel/accommodation, airfare, visa, per diem & other misc) of all business trips in relation to ongoing projects and updated a summary on a weekly basis
• Coordinated with IT Department in submission of letters to suppliers on issues related to internet lease lines, mobile, fax, landlines, servers and other office equipments. Monitored Prepayments and Deposits (DEWA, Etisalat, Staff Accommodation, Office Units and Immigration Bank Guarantee)
• Other related Admin and Human Resources work including visa application/cancellation, computation of staff benefits and entitlements such as leaves, travel, insurance, etc.
• Responsible for providing assistance to the company's top executives on matters like internal and external communications, attendance of meetings, travel arrangements, and other related functions. Directly reporting to the Managing Director
• In charge of all purchasing functions. Coordinate with suppliers and arrange for credit facilities. In-charge with overall administrative functions with proven skills in planning and organizing and file management. Supervises junior staff
• Handled Accounts Payable Section by preparing vouchers and ensures that proper deduction of expanded withholding tax is applied. Responsible in the preparation of Credit Application for Bank Loans
• Handled payroll, bank reconciliation, petty cash, handled compliance & payments to government regulatory agencies, responsible for receiving all remittances, recording of all expenses and managed yearly audit. Prepared monthly and annual budget.
• Responsible for processing of travel documents and visa of employees for business trip. In-charge with annual company outing preparations such as venue, itineraries and activities of staff. Prepared HR report through Intranet and Update of employee’s file. Formulation of Assets and Office Supplies tracking. Keep custody of original certificate of titles, tax declarations, insurance policies and other important corporate documents
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