Annalyn Gutierrez

Payroll & HRIS

 Responsible for the preparation of the monthly payroll
Calculation of overtime of the Employees
Gratuity calculations
Process deductions and adjustments
Prepare WPS files
Upload WPS files in the bank portal
Managing employee inquiries regarding payroll and other related benefits
 Collaborating with our partners for Algeria, Iran, Pakistan and Ivory Coast to record any changes; ensuring an accurate pay sheet is used every month.
 Maintain information systems and records for all areas of HR including sickness absence, annual leave.
 Maintain up-to-date personal records for all staff. Notify relevant staff of visa/work permit expiry and initiate the renewal process

HR administration management

 Preparation of HR reports including a monthly spreadsheet detailing Gratuity and PSP/IP accrual.
 Responsible for the addition and removal of members onto the employee benefits schemes by collaborating with our provider in UAE ensuring membership lists are updated and the correct paper work is submitted. (health / life insurance)
 Administer HR-related letters such as salary certificates and NOC’s.
 Prepare an accurate and up to date record of the payroll voucher and submit to Finance.
 Summarize all visa cost for each entity collaborating with the Finance department to ensure adequate funds are maintained.

Recruitment and on-boarding

 Assist in the recruitment processes and engaging with search agencies when necessary.
 Collaborate with Admin manager and IT to ensure the smooth onboarding of new employees (and the departure of exiting employees) ensuring the correct procedures are followed.
 Manage the visa/work permit process for Dubai employees from start to finish, handling collection of supporting documentation, preparation of application forms, submission via PRO and return of passports after stamping of appropriate permits.
 Schedule the induction processes for new employees, to ensure that all arrival information/arrangements are in place

Payroll & HRIS

 Responsible for the preparation of the monthly payroll
Daily Time Record of the Employees
Calculation of overtime of the Employees
Gratuity calculations
Process deductions and adjustments
Prepare flight allowance
Prepare WPS files
Managing employee inquiries regarding payroll and other related benefits
 Collaborating with our partners in China, UK and Hong Kong to record any changes; ensuring an accurate pay sheet is submitted to both the Dubai and China Finance department in a timely manner every month.
 Preparation and distribution of payslips
 Maintain information systems and records for all areas of HR including sickness absence, annual leave, regulatory training completion rates, visa status, parental leave and annual performance ratings via the HRIS and e-learning systems
 Maintain up-to-date personal records for all staff via the online HRIS system and employee personal files. Notify relevant staff of visa/work permit expiry and initiate the renewal process

HR administration management

 Ensure that current versions of policies and procedures are available to all staff via the HRIS system.
 Prepare management headcount reports and statistics utilizing HRIS data.
 Compilation of HR reports including a monthly spreadsheet detailing the regulatory training statistics of the online training system, ensuring email reminders are sent to those employees who are non-compliant.
 Ensure all accessible information relating to employee information are kept accurate including the telephone directory and language list.
 Responsible for the addition and removal of members onto the employee benefits schemes by collaborating with our providers in the UK, Hong Kong and UAE ensuring membership lists are updated and the correct paper work is submitted. (health / life / dental insurance, MPF, pension)
 Notify managers in advance of any new employees who are approaching the end of their probation period and prepare/assist the necessary documentation.
 Administer HR-related letters such as salary certificates and NOC’s, collecting printed documents from the relevant authority when required.
 Maintain an accurate and up to date record of the HR cash float, collaborating with the Finance department to ensure adequate funds are maintained.
 Correspond with the company transport service ensuring notifications are communicated of any changes such as new employees or overtime.

Recruitment and on-boarding

 Assist in the recruitment processes including drafting/updating of job descriptions and advert copy, screening, short listing and engaging with search agencies when necessary.
 Collaborate with line managers and IT to ensure the smooth onboarding of new employees (and the departure of exiting employees) ensuring the correct procedures are followed.
 Manage the visa/work permit process for Dubai and Hong-Kong based employees from start to finish, handling collection of supporting documentation, preparation of application forms, submission via with our UAE sponsor / Hong Kong lawyers and return of passports after stamping of appropriate permits.
 Schedule the induction processes for new employees, to ensure that all arrival information/arrangements are in place

Office Assistance

 Assist in the scheduling of executive travel, calendars and scheduling of meetings/appointments.
 Dealing with correspondences and writing letters, receiving/sending emails, faxes, and post.
 Travel arrangements and processing travel expenses
 Deals with hotel reservations, car rentals, travel arrangements for employees business or vacation leave etc.
 Coordinate with facilities management to ensure office cleanliness, order & safety.

 Processing and overseeing of payroll
 In charge of Daily Time Record of the Employees
 Responsible for calculation of Service Charge of the Employees
 Leave salary calculations
 Gratuity calculations
 Process deductions and adjustments
 Managing employee inquiries regarding payroll and other related benefits
 Booking of ticket of employees going on vacation
 Application of Bank account of new employees
 Preparation of WPS file for bank transfer
 Maintain and update Personal files of employees and Payroll files

Responsibilities:
 Serve visitors by greeting, welcoming, directing and announcing them appropriately
 Answer, screen and forward any incoming phone calls while providing basic information when needed
 Dealing with correspondences and writing letters, receiving/sending emails, faxes, and post
 Update appointment calendars and schedule meetings/appointments for the General Manager
 Travel arrangements and processing travel expenses
 Deals with hotel reservations, car rentals, travel arrangements for employees business or vacation leave etc.
 Processing and overseeing of payroll
-In charge of Daily Time Record of the Employees
-Responsible for calculation of overtime of the Employees
-Leave salary calculations
-Gratuity calculations
-Process deductions and adjustments
-Managing employee inquiries regarding payroll and other related benefits
 Dealing and advising on disciplinary and grievance procedures.
 Developing & improving existing HR procedures and processes.
 Making sure that any promotions, transfers and pay rises take effect as planned.
 Writing the terms of employment & contracts for new employees
 Overseeing of procedures and new processes introduced to the company
 Organization of new employee’s insurance enrollment such as medical
 In-charge of Personal files of employees
 Orientation of new employees
 Responsible for the company purchasing section preparations of LPO (office supplies, production items for the factory)
 Submits monthly reports to our overseas counterparts (Manpower hours & headcount)
 Producing documents, briefing papers, reports and presentations
 Maintaining hard copies and electronic filing system
 Safety Officer (in charge of training for safety, Implementation of safety rules and procedure)

 Processing and overseeing of payroll
-In charge of Daily Time Record of the Employees
-Responsible for calculation of overtime and shift differential of the Employees
-Process canteen deductions and Loan deductions
 Overseeing of procedures and new processes introduced to the company
 Reports new employees to government agencies, deducts and remits government premiums
 Organization of new employee’s insurance enrollment such as medical, dental and life insurance
 Managing employee inquiries regarding payroll and other related benefits
 In-charge of Personal files of employees
 Orientation of new employees
 Various accounting and administration functions