Accountant cum payroll specialitst
National Paints
مجموع سنوات الخبرة :19 years, 5 أشهر
1.) Providing a responsive, accurate advisory service on payroll matters, resolve difficult enquiries and assist in identifying payroll errors and implementing corrective action where required to ensure employee payments are processed accurately and database integrity is maintained.
2.) Arrange and process payments through computerized payroll system. This should involve the collection and input of all relevant information for the monthly payroll (Including new starters, leavers, benefits, contract amendments, and any leave records.)
3.) Ensuring that all employees are paid in line with their letter of offer and their entitlements are accurate and up to date.
4.) Processing transaction in relation to payroll, retirement, deductions, salary packaging and providing relevant information to H.R Manager in a timely, accurate and efficient manner.
5.) Ensuring the operational aspect of of payroll processing and associated activities; including salary disbursement, over payment recovery, leave management and reporting are accurate and delivered.
6.) Maintaining and updating of job costing records in the payroll system and on time sheet checklists.
7.) Carrying out the month end reconciliation and payment of payroll.
8.) Ensuring that all employees are paid in line with their letter of offer and their entitlements are accurate and up to date.
9.) Processing transaction in relation to payroll, retirement, deduction, salary package and providing relevant information to H.R Manager in a timely, accurate and efficient manner.
10.) Manager workflows to ensure all payroll transaction are processed accurately.
11.) Ensuring all reports related to payroll are accurate and disbursed in a timely manner.
12.) Update and maintain all employee reports (Leave register, payroll deductions, rates, retirement, and increment details, overtime details).
13.) Prepare and maintain labour wages list through payroll software on monthly basis by entering attendance, overtime and deduction details, forward to Manager Human Resource.
14.) Prepare reports regarding employee records and payment authorities, deliver to Manager Human Resource.
15.) Maintain overtime reports and the same should be managed and report to Manager Human Resource on monthly basis.
16.) Preparing Deduction Report for all deduction as per policy or mutual understanding between employees and employer and forward it to the HR Manager for approval.
17.) Actively involved in payroll cycle and receiving approved Labour Wages Card, overtime sheets of all Drivers and labours and attendance sheets of person employed in sister concerned companies.
18.) Preparation of employee Attendance summary and calculating attendance, hours worked, and pay adjustments, and checked posted information on the payroll system.
1.) Prepare financial statements and support schedules to be submitted to the Finance Director on a weekly basis. Summarizes financial status by collecting information, preparing balance sheet, profit and loss statement and like. Ensure that these financial statements are error-free accounting reports that the company can rely for decision making purposes of the management.
2.) Handles month end and year end closing process with the Finance Director. Available financial reports should always be ready upon the request of the management and the external auditor once they conducted a surprise audit. Substantiates financial transactions through audited documents.
3.) Prepares asset, liability and capital account entries by compiling and analyzing information.
4.) Develop and document business process and accounting policies to maintain and strengthen internal controls.
5.) The accounting software is very essential to accounting process and audit compliance. The Quick books accounting software are up to date as far as the accounting records are concern. All adjusting entries are to be finalize on a weekly basis to make sure that the financial records are readily available
6.) Posting of payment with correct cost codes, verify approval process of invoices, ensure compliance prior to bookings, process vendor payments on banking systems, recording of staff expense reports and make payment, reconcile vendor statements, bank reconciliation, cash forecasting for payments, posting of journal entries in general ledger.
7.) Maintain accounts receivable and follow up collection and its allocation. Monitoring customer accounts details for non-payments, aging, delayed payments and other irregularities. Keep Management informed of department performance and raise any significant problem. Preparation of accounts bank reconciliation at month end.
8.) Ensure proper collection reporting, customer’s statements control / analysis and produce monthly achievement report on required critical profit centers.
9.) Prepare payroll every month, ensure all additions and deduction are reflected into the payroll that should be done into company WPS (Wagers Protections System). Responsible to make the employee paid on time as per the contract (28th of every month).
10.) Preparation of cheques for payments like issuing rental cheques, salary cheques and supplier cheques. For collection of cash and cheque, to make sure that these collections deposited at the earliest possible.
11.) Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
12) Supervise and process petty cash fund request and disbursement of expense to petty cash holder.
13.) Supervising all regular accounting process such as journal entries plus monthly closure accounts in coordination with Accounts and Finance Manager.
14.) Assist the Finance Director in investigation and resolve all accounting discrepancies and problems. Protects the records by keeping financial information confidential. Coordinate activities within the accounting department and answers accounting questions upon query of the other department.
15.) As and when required any other task assigned by management
1.) Assist the Business Development Manager with the operation of the property management, from monitoring the building managed, coordinating with the AMC team, accepting regular calls from the tenants and prospective tenants, monitors government compliance matters such as fire alarm system of buildings, government fees are paid on time, trade license and other important documents are kept.
2.) Reviewing the contract between the AMC and its contractor, from the materials needed, the manpower, the direct cost for the operation and maintenance and the compliance of the AMC within the scoop of the contract.
3.) Regularly update and records the details of the tenancy contract on RERA Dubai (Real Estate Regulatory Agency) Ejari that regulates the rents in Dubai. Prepares and review the details of tenancy contract for new and renewed tenant, making sure that the process are being met to ensure that what appears on the tenancy contract are correct information.
4.) Report regularly to the chairman of the company the operation of the company, consolidated report, evaluation report, financial statements reports are submitted monthly.
5.) Handles the complete accounting cycle. Journal Entry for payment voucher, receipt for the collections received from the tenants.
6.) Uses real estate accounting software for recording the property management's transactions. Tenancy contract, receipt for the payments receipt, bank transactions, and payment for expenses.
7.) Update and records the accounting transaction daily and produce financial statement reports once the management needs it.
8.) Sound knowledge and experience in Dubai and real estate systems including Ejari.
9.). Managing 200 units; Residential and Commercial in Dubai, that includes Apartments, Villas, and Warehouses.
10.). Dealing with tenants of each Residential and Commercial units in a year from different countries and cultures.
11.). Ejari practices includes: - Representing owner and Properties, Uploading Building /Unit/Villa templates, Initial Approval, and Rent Approval. - Online Ejari Tenancy Contract Preparation and Registration, - Ejari Contract Termination, - Ejari Account Maintenance.
12.). Compose and prepares tenancy contract by, - Cross check and verify tenant information while preparing the tenancy contract complying legal precautions.
13.) Validating Financial capacity of the tenants before leasing.
14.) Coordinate closely with Maintenance Department including Foreman and Engineers.
15.) Coordinate with Legal Department for cheque return cases and rental dispute; as well support in paralegal assignment.
16.) Legal precautions for absconded tenant to get the possession of unit.
17.) Monitoring takeover, handover and Security Deposit refunding procedure.
18.) Serving notification for renewal / rent increase in advance.
19.) Dealing with disputed tenants in finalization.
20.) Bring up to date 24x7 Dubai Civil Defense requirements and Safety rules of properties.
21.) Coordinate with Government authorities like DEWA, Dubai Municipality, RERA.
22.) Price Negotiations and Convincing method of Property Marketing.
23.) Update Vacant Units information.
24.) Gathering ideas from the real estate agent / news paper / advertisement medias about property market values.
25.) Serving legal notice for vacating tenants on time if any building or villas.
26) Surprise visit to the building to make sure building guards / security / watchman are fulfilling their responsibilities and securing safety regulations.
27.) Many other relevant activities to run the entire department.
1.) Prepare profit and loss statements and monthly closing and cost accounting reports using ERP software (AX Dynamics). 2.) Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions. 3.) Establish, maintain, and coordinate the implementation of accounting and accounting control procedures. 4.) Analyze and review budgets and expenditures for business, funding and contracts 5.) Monitor and review accounting and related system reports for accuracy and completeness. 6.) Prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents. 7.) Analyze revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure.
1.) Monitor the investment of the CEO / President, from the Stock Exchange, Investment houses, Bank Investments, and various bank account. 2.) Update daily the collection and expenses for the CEO and his companies ranging from construction, financing and telecommunication company. 3.) Deals with the bank about the CEO / President's bank matters such as the balances, the transfers, cash withdrawal and the statement for each accounts. 4.) Prepares the investment report, from Mutual fund, stock exchange (Tadawul), and in Investment houses.
1.) Prepares Journal Entries for Cost and Revenues on the Add On Services of the company this includes MMS, Caller Ring Tune, Interactive Services, News and Entertainment. 2.) Handles Cash flow of the company that was taken from the bank balances or on the General Ledger of the Cash account on the company's book. This report is forwarded to the Financial Controller and the Manager for this will be a basis on the company's business decisions. 3.) Prepares a Cash Flow Forecast that has the company's total cash balances less all the estimated expenses that comprises utilities, maintenance, and the major suppliers of the company. Cash Flow Forecast are prepared and forwarded for the use of company's decision on the managing its cash and prioritizing its expenses. 4.) Update the affiliates account between the Head Office and the its Affiliates, make sure that every transaction are recorded on each books and that the ending balances are reconciled. Head Office usually pays the expense of its affiliates, with this, the cash accounts of the Head Office are disburse and the cost will be recognized on the Affiliates account. 5.) Makes Journal entries on the daily transaction of the company, these are the monthly accruals, the provisions, the monthly payroll, the monthly utilities, the subscription and the payment to those major suppliers. Analyze the transaction before making a journal entry and makes necessary adjustment. These Journal entries will be forwarded on the Financial Statements such as the Balance Sheet and Income Statements. 6.) Handles the bank transaction such as the Online Access for the monitoring of the company account balance. Make schedules for the bank documents such as the LG (Letter of Guarantee) that is used for company's projects, application for changes on the details on the bank and other query of the company to the bank. Deals with bank personnel (Saudi Nationals) for further request of documents and reports due to the company such as the Official Bank Statements coming from the bank.
1.) Handles payroll for the company through EPICOR (E-back) accounting system, payroll entries monthly, employees' deduction such as government mandatory benefits, loans, COOP contribution and possible deduction. Update the monthly account schedule with the use of EPICOR (E-back) accounting system. 2.) Makes Accounts payable voucher, CA (cash advance) and PO (purchase order) for the daily transaction of the company. 3.) Input the daily update on the inventory through EPICOR (E-BACK) accounting system. Handles different accounting matters as per assign by the superiors. 4.) Makes the journal entries for the related task and adjust the necessary transactions. 5.) Performs task that will be assigned by the management on a financial related matter.
1.) Assist the Accountant in doing the financial statements and reports such as the Balance Sheet, the Income Statments, Cash Flow and Statements of Equity. update the General Ledger and Subsidiary ledger and make sure that the amount are reflected on the Financial Statements. 2.) Responsible for the preparation of schedules for payment to all suppliers, utilities, rentals, insurances, maintenance and other charges. Examines the completeness and accuracy of supporting details and attachments of vouchers for payments particularly the invoices, receiving reports, PO, and the undersigned authorize signatories. Set priority of payments base on the availability of funds and it's urgency. Handles and monitors unit cost of each suppliers to verify for any discrepancies that will be favorable to the company. Develop high level of relations with clients, suppliers and to the key role in business development and negotiations. 2.) The client was billed usually by completion method of accounting, upon the first phase of the contract which is the schematic / drawing phase the company has to bill the 10 percent of the agreed upon amount on the contract, with this an Accounts Receivable from the client was established by the company. The company has to make a billing for it and after which the making of plans will go up to the construction phase and the whole amount of the contract will be billed and which the aging of the receivable will be made to make sure that the amount from the previous billing was properly carried forward to the next billing statement. 3.) Makes the computation of the payroll manually, from the timecard of the employees, makes the summary of the time in and out of the employees, from which the tardiness, absences, overtime, the mandatory deductions, taxes and other employees deduction to arrive for net pay that will also be reflected on the pay slip of the employee, and to credit it to each employees bank account. 4.) Makes the monthly reconciliation between the bank statements against the book of the company. This includes the collections and the expenses made for particular month. Bank Reconciliation is done monthly from the books of accounts against the bank statement. If reconciling items were found on the book the adjustment should be made of the book, and if reconciling items is on the part of the bank is on the part of the bank, make the bank aware of the error that are subject to adjustments. 5.) Maintains and update the books of accounts daily, from the subsidiary ledger to general ledger, the balances of each account will be forwarded to the Balance sheet and the Income statement at the end of the month. After the posting on the Financial Statement the chief accountant will review the posting and makes the necessary adjustment for the proper balances.