Accountant/Receivables/Payables/Inventory/Payroll
IMEXTRADE LUANDA ( WEBCOR GROUP)
مجموع سنوات الخبرة :18 years, 10 أشهر
*Handle General Accounting Duties (End to end accounting process, from data entry in accounting system to finalization)
*Daily sales invoices-Complete process (Average of 50 Invoices daily for a Monthly Sales Budget of 1M TO 1.2M USD)
*Daily Sales Report (Factory & Outlets including consolidation of all Provinces DSR)
*Sales price update and Product Costing Sales Inventory
*Clients data updating / Balance confirmation of receivables
*Module vs. GL reconciliation (Receivables, Payables and Inventory Ledger)
*Debtors / Creditors Account Reconciliation
*Receivables & Payables Aging Report
*Purchases Booking (Local and importation)
*Inventory Control (Monthly Stock Count/ Variance report to update in the System)
*Inter Outlets and Provinces Stock Transfers
*Bank Reconciliation
*Daily Petty Cash handling and Reconciliation
*Filling the work as per defined procedure
*Necessary information for external audit
*Other works as assigned by FC / Chief Accountant
*Daily production entry
*Monthly Financial to prepare
• Software used - Currently working in Microsoft Dynamics GP
COMPENSATION AND BENEFITS
* Managed Payroll Processing and paid out timely.
*Ensure that payroll cycles and deadlines are adhered.
*Serve as a main point of contact for all issues related benefit scheme and compensation policies
*Serve as a subject matter expert and/or resource in areas of payroll regulations and processing.
*Compiling employee expenses claims
*Support employees queries and site request for payroll related report
*Analyze, research, identify alternative solutions and respond to complex matters requiring comprehensive knowledge of payroll policies and procedures.
*Review and develop C&B policies and schemes
*Assist in preparation of salary proposals against market benchmark
*Suggest and improve work processes
*Support budgeting process
*Handle General Accounting Duties (End to end accounting process, from data entry in accounting system to finalization)
*Managed to keep accounts updated and track on costs
*Managed the entire gamut of tasks entailing payable work & all types of payments
*Efficiently managed suppliers from the outstanding issues
*Prepare and analyze aging/debts report and provision for doubtful debts for monthly & quarterly report
*Debtors reconciliation, receivables monitoring, follow up of payments
*Payment and collection, including issuance of invoice, Purchase Order, prepayment & raising Journal Voucher.
*Communicate with customers to ensure the payment is settled on time
*Process Petty Cash / Staff claim reimbursement
*Responsible for monthly end closing for Bank and Credit Card reconciliation
*Posting journal for Expenses Accrual and other General Journal entries
*Posting necessary adjusting journal entries for monthly end closing
*Preparation of monthly job cost package for the projects, submission to client and get reimbursement.
*Keep track on various bonds, retentions, advance payments etc
*Generate monthly Management Accounts Reports (TB, P&L, BS, SCF etc.) with necessary analysis
*Various accounting analysis made on time to time basis to disclose facts and figures
*Co-ordination with external auditors and finalization of statutory audit
*Other Adhoc duties as, and when assigned
• Software used - Currently working in Quick Books Pro Accounting Software
Payroll:
*Manage the entire Sepam payroll process and accrual expenses related to staff
*Ensure timely transfer of all elements of pay to the bank, meeting strict payroll deadlines.
*Deal with salary, allowances, deductions, and Gratuity queries from employees.
*Liaise with HR Department regarding any new starters and leavers in the month to ensure payroll cycle is up to date
*Accrue for End of Service calculations
*Maintain HRMS/Prepare HR related MIS
*Assists in the preparation of proposals for salary & benefits changes based internal/external benchmarks
*Partner in delivering HR Operations services
*Partner in developing employee policies and procedures
*Set up all new employees up in FMS and assign a cost rate
*Prepare Monthly Payroll Summary for the entire Sepam Qatar
*Enter payroll journals in FMS
Accounts Payable & Accounts Receivables:
*Ensure transactions are properly recorded and entered into FMS (Financial Management System)
*Maintain & reconcile the expense, purchase, sales and cash books
*Responsible for purchase ledger activities such as maintaining supplier accounts & ensuring prompt payments for all accounts due
*Code all purchase ledger invoices and ensure that they are recorded in FMS in a timely manner
*Ensure that approvals are obtained prior to invoices becoming payable
*Prepare payments (bank transfer & cheque payments) for outstanding suppliers
*Reconcile the accounts payable accounts with supplier statements.
*Assist with the monthly sales invoicing
*Liaise with the centralized credit control department regarding any outstanding invoices and best approach for chasing debts
*Maintain financial files & records
Inter-company Invoicing:
*Raising any inter-company invoices per inter-company agreements
*Issue inter-company within the specified time period and issue inter-company forms that need to be reconciled on a monthly basis
*Receive inter-company invoices, code and book on FMS, obtain approvals and ensure that invoices are paid within the 30 day payment terms
*Populate Inter-company forms and highlight all outstanding inter-company debtors and creditors on a monthly basis.
Prepare and process the monthly payrolls for staff and labor employees
( SEPAM and Sub-Contractors Employee¡¦s )
• Ensure timely transfer of all elements of pay to the bank, meeting strict payroll deadlines.
• Maintain strict confidentiality of all payroll related information, releasing information to authorized personnel only.
• Deal with salary, allowances and Gratuity queries from employees.
• Liaise with employees and the Bank Officer for opening local employee banks accounts.
• In conjunction with the HR and finance team, maintain, develop and continuously improve the HR / Payroll system, to maximize outputs.
• Daily monitoring of the Biometric Clocking System for time-in & time-out of all employee¡¦s
• Download records from the Biometric Clocking machine to the payroll master file.
• Review Biometric Clocking reports listing timesheets that cannot be processed because of errors and contact the employee or the employee¡¦s supervisor to resolve the problem immediately
• Maintains and update payroll master file
• Prepare daily, weekly and monthly man hours to be submitted to the project accountant and Project Controls.
• Prepares monthly and quarterly payroll reports
• Develop and maintain an appropriate and systematic filing system for payroll records.
• Work as part of a team and assist finance and HR with other related tasks as requested.
• Manage all petty cash payments for the entire Project.
• Performs all other duties as assigned
Accounting / Admin
• Verification and evaluation of all the invoices (detailed cost sheet, actual man-hours summary, day works report) submitted by major contractors.
• Processing FVO (Field Variation Order) and closing out FI’s (Field Instructions) in order to determine an agreed value for FI’s.
• Valuation of Sub-contractor’s Interim Application for payment.
• Process PC (Payment Certificate) to generate and subsequently process a contractor’s invoice.
• Assists Contracts Quantity Surveyor for preparing and making an estimate for all additional works.
• Administering and processing of FI’s (Field Instructions) for a multi-million Contract Package.
• Handling of 800 to 1000 Employees
• Daily monitoring of swiped-in & swiped-out of all the employee’s to make sure that they are properly swiped
• Download swiping record from the swiping machine to the payroll master file
• Review swiping machine reports listing timesheets that cannot be processed because of errors and contact the employee or the employee’s supervisor to resolve the problem immediately
• Maintains and update payroll master file
• Prepare daily and monthly man hours to be submitted to the project accountant.
• Prepares monthly and quarterly payroll reports
• Responsible for managing and documenting all Contractual Correspondence and Documentations, These include: Contracts Documents (Tender Reports, Bid Summary, PVS’s, LOI, FI’s and Requisition, Day works, FVO’s and Amendments, AFC and Re-measure, Bonds, Insurance, Tax Certs.etc.), financial documents (Payment Certificates, Back charges, Cost data and forecasts) and correspondence (From Contractors & To Contractors).
• Maintaining strict confidentiality of all contracts related information, releasing information to authorized personnel only.
• Developed and maintained an appropriate and systematic filing and handling system and updates computer database on a regular basis in accordance with the established contracts filling system and procedures.
• Developed a good working relationship with the client as well as colleagues.
• Software used - COFS+
Distributing and collecting timecards each pay period
• Review employee’s timesheets and timecards to ensure that information is properly recorded and that records have the signatures of authorizing officials
• Screen timecards for calculating, encoding, or other errors
• Inform managers and other employees about procedural changes in payroll policies
• Make sure that all employee’s allotments including personal taxes, sss contribution, salary loans, medicine and any contributions to insurance, retirement and other should be deducted accordingly
• Performs all other duties as assigned
• Software used - R/3 Level SAP System
Prepare billing for Arrastre, Stevedoring & other charges to all customers
• Record Sales and monitor for the collection from customers
• Prepare monthly sales report to be submitted to the accountant
• Prepare Aging of accounts receivable
• Process Trade and other Payables
• Check day works sheets of all Wharf Employee’s and process payments to their respective agencies
• Performs all other duties as assigned
• Software used - SAP Business One