HR Administrator
Axiom Telecom LLC
مجموع سنوات الخبرة :22 years, 9 أشهر
• Monthly update of company website on HR announcements & activities
• Modify / create HR Policy Forms when required for intranet uploading
• Arrange business trips for top management personnel, within GCC or worldwide trips
• Create LPO in Oracle for payment of ticket & hotel booking in each travel transaction
• Customize employees’ trip/tour packages & assist in visa application (eg. Schengen)
• Plan, arrange group events such as Sports Fest, Walk for Autism, Education & Pink Marathon
• Review contracted rates of our hotel suppliers quarterly/yearly and recommend thereof
• Continuous hotel rate negotiation especially for group booking and long term
• Hotel site inspection on conference hall required for quarterly management meeting
• Draft employment contracts for new recruits and update employee records in HRIS
• Support recruitment team during open day, conduct interview & administer exams
• Assist L& D during induction training of newly hired staff
• Monitor visa status for new recruits as well as visa renewal of existing staff
• Prepare medical forms and report for visa application and labor contract signing
• Access Ministry of Labor website in generating new employees’ MOL Personal Identification Numbers required in WPS necessary for salary pay out monthly
• Safe-keeping of employees’ passports, labor cards and 201 files
• Generate monthly reports for visa expenses, employees with visas, labor cards and medical examinations, passport monitoring and SMS usage for PR related issues
• Gain a special award in the 3rd Quarter of 2008 as Best HR Employee for 100% compliance on visa processing and accomplishment of top management personnel business trips on required time
• Received a series of awards for cost saving, work efficiency and practicing Kaizen (improvement)
• Recruitment and selection of highly qualified applicants as prospective employees
• Manage Leave of Absence, Attendance, Contract Renewals, Health Insurance and payroll administration, implementing some incentive schemes e.g. Perfect Attendance Certificate
• Assist in reviewing of Performance Appraisal Program with section heads & supervisors, recommend revisions if any and implement thereof
• Maintain and update employees 201 file via Human Resources Information System
• Design, revise and produce HR Forms, job descriptions, employment contracts & appointment letters, initiate training programs with government entities
• Help in formulating, developing and reviewing personnel policies & procedures, recommend changes per existing and current Philippine Labor Laws
• Successfully compiled and consolidated our Cooperative Operations Manual
• Facilitate employees and clients’ queries, needs and benefits in the cooperative
• Act as Liaison Officer to government agencies and other private sectors in behalf of the company for employees’ benefits as well as coop members’ revenues
Responsible for the safekeeping of Quality Control/ Preventive Maintenance documents
Compose/ create internal & external correspondence as directed by the Department Head
Ensure every activity (plant to projects, clients or within the company) must be properly documented for reference check and department record keeping
Facilitate phone calls from head office, suppliers and other construction projects
Daily preparation of batch weight for Ready Mixed Concrete (RMC) designed by Concrete Engineer which will be used in the batching plant
Prepare weekly status report of every project constructed by the company
Monitor equipment & vehicles operating hours to determine its maximum use and schedule for preventive maintenance in regular basis to avoid rundown & eradicate repair services that would affect daily operation, eliminate additional costs incurred
Support Merchandising Assistant in maintaining budget on purchases of Home Furnishing Items through posting of Purchase Orders against INVOICE per actual delivered products, Making New Item Identification System & barcodes (for new products
Coordinate suppliers on the status of Purchase orders, delivery schedule of products to all outlets and request for additional discounts of items included in promotional activity
Encourage all store branches of the company to participate in the monthly Sales Promotion of selected items to boost revenue
Prepare monthly sales report and purchase orders of home furnishing/household items
In-charge in recruitment, thus, screen applicants, conduct interview, administer examinations and deployment of prospective employees in their respective job assignment
Assist Compensation and Benefits Officer in facilitating employees’ claims, and benefits (SSS, Sickness & Maternity Benefits, Bereavement Aid, Salary Loans, PAG-IBIG Fund)
Prepare 201 files of newly hired personnel, assist on their company training orientation, filling out of bank account forms for their ATM Card
Update employees’ record in our database master file (PARADOX 201 File System) on their recent employment & marital status, pay scale, performance appraisal & ratings, seminars & training attended and other personal data
Keep HR files (employees’ master list, employment classifications, salary bracket, test results & medical reports) and vital information with utmost confidential
With free education in college - full tuition free, availed financial assistance from the university ( Socialized Tuition and Financial Assistance Program) for indigent but deserving students