HR-Payroll Officer / Administrator cum Secretary / Document Controller
Kele Contracting LLC
Total years of experience :26 years, 1 Months
Directly reporting to Human Resources Manager.
Preparing spreadsheet for monitoring of manpower, man hours, absences, leave and statistical analysis.
Process payroll and maintain payroll information as required, prepare and maintain related payroll records and reports.
Monthly tasks include balancing of payroll clearing accounts; preparing monthly reports and other reports as needed.
Support and facilitate periodic and regular benefit plan evaluations and changes including plan analysis, contract review and employee communications.
Maintaining the employee payroll records as required by statute / awards, particularly for annual leave, sick leave, long service leave, careers leave, maternity leave and bereavement leave based at all times on documentation approved by an employee and his/her supervisor.
Collate and input all relevant information relating to payroll on a monthly basis (i.e. new employee, sick leave, annual leave, contract changes, benefits) and prepare pay slip.
Monitoring and transmittal of timesheets for payroll purposes, training records, quality records, correspondences, fax messages and other important documents.
Ensure all related Employee Benefits processes (e.g. medical insurance, air tickets entitlement, bank accounts, leave management, business trips, letters etc.) is provided to the employees timely and accurately in accordance with company policies and procedures.
To manage all commercial and technical documents for the project.
Perform all clerical works which include filing, typing, photocopying, fax correspondence and other works being assigned from time to time.
Dispatching & receiving documents and all other correspondences. Indexing all documents and filing. Maintaining and updating logs.
Receiving and checking all incoming correspondence and transmittal of drawing documents.
Responsible for all records at site, including monthly payment application, drawing and materials submittal and transmittal sheets and logs.
To ensure smooth flow of daily activities at the construction site, provide proper assistance to the Client's representative and Project Managers, Project Engineer & Site Engineer.
Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects
Makes sure that controlled copies of latest approved documents are given to the appropriate staffs
Maintains an updated records of all approved documents and their distribution clearly
Monitoring and tackling all issues related to laborers, site staff that includes arranging for transportation, grievances, transfer of staff from one site to another.
Maintains the documents in the Document Control office under safe custody without any damage and easy accessibility.
Carrying out other day to day administrative tasks including; ensuring proper maintenance of office supply and site area.
Responsible for monitoring and preparation of daily & weekly all site related reports.
Preparing Material requisition according to site requirement and follow up on the same.
Directly reporting to Site Laboratory Manager.
Duties includes but not limited to the provision of Human Resources, Administration and Secretarial works which include systematic filing, maintaining and handling of confidential documents & information in a sensitive manner.
Ensure all employee files are prepared, maintained, updated and controlled in line with company policies and procedures in order to serve as future reference to any possible HR related issues or inquiries.
Ensure all related Employee Benefits processes (e.g. medical insurance, air tickets entitlement, bank accounts, leave management, business trips, letters etc.) is provided to the employees timely and accurately in accordance with company policies and procedures.
Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
Ensure all visa/passport transactions for sponsored employees are processed and well documented in accordance with the Immigration Office, Labor Law and company policies and procedures.
Handling petty cash; coordinates administration and secretarial duties, special projects & events, office activities & meetings and organize conferences both external and internal.
Maintenance and control of records relating to materials and other resources; typing technical reports / certificates as required, arranging delivery of test reports in a timely manner and ensuring the effective control of all site correspondence and archive documentation.
Responsible in sourcing and purchasing of all necessary materials, tools & equipment required in the office and in the accommodation.
Monitoring and transmittal of timesheets, training records, quality records, technical drawings, reports, correspondences, fax messages and other important documents.
Directly reporting to Department Manager.
Administers a wide range of employee procedures and secures equipment and stationary to staff, prepares personnel related correspondence.
Coordinate all administration and secretarial duties to department head, supervisors and staff.
Provide routine, day-to-day advice and support to HR partners regarding the implementation and interpretation of compensation policies, guidelines and procedure.
Independently prepares reports, presentations and correspondence of a standard and nonstandard nature; coordinates document control and document production; may schedule graphics, editing and reproduction.
Responsible in all incoming and outgoing phone calls, coordinate follow-ups and reports on task between different section and pertaining to different activities including travels, purchasing, etc.
Responsible in sorting and filing of documents in accordance to accredited quality system (ISO 9002).
Prepare inventory monitoring and requisition of office supplies, tools & equipment required by the department.
Directly reporting to Operations Manager & Department Manager.
Responsible in human resources activities which include employment, compensation, labor relation, benefits & training development.
Conduct interview, pre-qualification screening, coordinate to line managers and process all necessary documents, offers and candidate management.
Assist in the preparation of training schedules of employees and ensuring that the location are well equip with all the required equipment & tools for their training and that the training of the employees and their schedules are properly organized.
Assist with development/implementation of performance evaluation and rewards systems. Participate in surveys to ensure pay scale complies with changing laws and regulations and meets organizations objectives.
Coordinate to all concerned department head for the training of their supervisors and their subordinates.
Ensure smooth coordination of the final interview process to facilitate speedy completion of the selection process.
Ensure candidates are duly informed about the outcome of the interview through appropriate acceptance or rejection letters.
Guide the preparation of salary offers for selected candidates in line with the company’s policy, seeking advice from HR & Admin. Director for senior level candidates. Meet candidates to explain salary details whenever required.
Develop variety of sources for recruitment, including internal database and external agencies and focus on searching for candidates with best performance.
Responsible in transmittal and monitoring of timesheets, training records, quality records, technical drawings, reports, correspondences, fax messages and other important documents and maintain systematic filing.
Draft and type different kinds of documents and correspondences (such as Inter-Office Memo’s, Letters and facsimiles) as instructed by superior, to generate quality output according to prescribed company objective and style.
Reporting directly to Project In-charge.
Prepare and process permits in the local government and administer employees violating company rules and regulations in accordance with the governing labor law.
Conduct interview, review and evaluate application (CV); make recommendations regarding applicants qualification, giving examinations for pre-qualification, project hiring and properly monitoring of pre-employment requirement of newly hired and rehired employee.
Supervise the preparation of necessary documentation (including offer and appointment letters and personnel files for new employee) required in the process of recruitment and joining.
Conduct new employee orientations for their awareness of the company policy, rules and regulations & for the new work assignment of employees and implement company policies, rules, regulations and procedures.
Assist in the development and implementation of a human resources plan and personnel management policies and procedures.
Explain and administer benefits, serve as liaison officer between employee and other offices. Provide advice, assistance and follow up on company policies, procedures and documentation.
Responsible in preparing and issuance of appointment paper, termination paper, employee performance rating and absent without leave (AWOL) notices of all employees for latter signature and submit to HR Main Office.
Ensure final settlements are processed correctly for all resignation/termination cases and final settlement related documents are approved, signed and filled properly.
Directly reporting to Warehouse Manager.
Preparing monthly report of all stocks.
Monitoring of stocks both incoming and outgoing.
Responsible in monthly and yearly inventory.
Preparing purchase requisition of tools and equipments required in the warehouse.
Directly reporting to CEO of the company.
Undertake recruitment activity for assigned position from sourcing to selection or as advised, in accordance with recruitment policy/ established recruitment process for positions undertaken.
Organize selection process with indenting department and arrange for and conduct interviews, administer psychometric/ trade tests as applicable, to shortlist/ select suitable candidates in the most cost effective & expeditious manner.
Co-ordinate amongst candidates, recruitment agencies and interview panel members for arranging selection process of candidates.
Ensures that all steps of the recruitment process are completed, including approval, sourcing, interviewing, reference checking, criminal background checks and new-hire paperwork.
Preparing monthly manpower statistics and monthly billings of various projects.
Coordinate manpower status, sourcing and manpower pooling of applicants for various clients.
Conduct interview, review & evaluate application, make recommendations regarding applicants qualification, giving examinations for pre-qualification, project hiring and properly monitoring of pre-employment requirements.
Conduct employee orientations for their awareness of the company policy, rules and regulations & for the new work assignment of employees and implement company policies, rules, regulations and procedures.
Responsible in daily loading and monitoring of stocks both raw material and finish product.
Responsible in preparing monthly and yearly inventory report.
Prepare correspondences, memo and maintaining systematic filing.