Senior Document Controller
Al Gihaz Contracting
Total years of experience :15 years, 1 Months
Presently -SAUDI ARAMCO OIL OPERATION -BI-00865 in Alnakhel Area.
* Work with Primavera Contract Management, accurate and up-to-date information is
always accessible. provides role-based dashboards with key performance
indicators (KPIs) and powerful reports.
*prevent minor issues from becoming major problems.
*review the latest project status, see new issues and identify potential problems.
*access the project details necessary to update all information.
* Supervising to all document controller to update all transmittal /documents/, Logs to provide or trace any data on time.
Al-Qurrayat North Ext. II OCPP Project, near Jordan Boarder.
Controlling, Monitoring and Modifying Projects EDMS System( Electronic Document Management System) Expedition, Online Document Management Collaboration
System and Overall Project Correspondence Control System etc..
Administrating the Electronic Document Management System for all ongoing projects.
Organizes Filing of Documents / Drawings as per discipline/document code in accordance With the project filing system & control all master files and all documentation process.
Maintaining proper control of document/Drawing Numbers in compliance with set Standard Protocol of the company.
Developing and implementing metrics which will be used to measure activity of the document controller and monitor document movement.
Receiving project related complete incoming documents from contractor, consulting engineers, Subcontractor & Vendors.. Etc., and distribution to concerning Department, keeping office copy, filing to proper location and, Monitoring & Tracking to outstanding correspondence.
Drawings/Documents, Submitting vide transmittal to EPC Contractor, copy to concerning Department, Hard copy to office Filing (filing as per Area wise), Updating to Master Data Base, Consultant, updating to master data Base, Hard copy & Soft copy distribution.
Weekly report to be follow up with construction with QC Dept. to be prepared for submission of site activities progress with photos.
All site correspondence letter for work, quality, and issues to be prepared and submit to Consultant.
Knowledge of basic Auto cad in the Field of Engineering Drawings ( Mechanical & Electrical).
Control all incoming and Outgoing Drawings/Documents etc. Ensure timely issuance & distribution of all detailed in the distribution matrix contained in project procedures.
Co-ordination with engineering Contractors, Joint Venture Partners, Subcontractors & Project Management Team and other Internal Department for documentation related issues.
Produce reports as required by management & other parties from time to time. Ensure all project documents/Drawings & correspondences are available in paper version & electronic version (scanned & native format).
Filing drawings, document and correspondences.
Prepare status register for QAQC documents
Production of Status reports for weekly/monthly meetings
Ensure all hard and electronic copy distribution of controlled documents to focal point.
Maintain documents for transmittal process for project documents.
Expedite and maintain acknowledgement to transmittals
Expedite response to transmittals sent for review/comment.
Respond to queries regarding revision status of issued drawings/document from engineering /drafting personnel.
Follow procedures and update document control procedures when necessary
Manages the electronic and hard copy filing of project related technical documentation.
Scanning creation of CD’s and files manipulation
Assure document quality to include competences accuracy and compliance with established procedures and updates.
Filing and archiving of documentation to facilitate easy retrieval at a letter date
Sending drawing transmittals and submittals.
Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted
Manages the document/drawings review process, internal and external archiving data for historical purpose
Scanning & issuing controlled copies of drawings to the designated engineers at site.
Information Technology and Administration