Logistics Specialist
Baseline LLC
Total years of experience :9 years, 5 Months
Organizing all shipments in line with US military requirements.
• Coordinated with internal departments to ensure shipments are consistent with customer
requirements, to support the timely delivery and to communicate to the field regarding order
requests
• Ensures freight transactions are selected based on company objectives for cost and delivery
• Prepares shipping documentation including but not limited to Delivery Notes, invoices and
packing lists.
• Checking and inspecting goods received and ensuring they are of accurate quantity, type, and
acceptable quality.
• Negotiates favorable terms, volume discounts and long-term contracts with suppliers for the
purchasing of goods, services and supplies.
• Preparing shipping documents for import and export
o Documents including but not limited to Commercial Invoice, Packing List, Exit paper,
pallet labels, box labels, HS code summary template and cove page.
o Providing documents to trusted forwarder for shipping process.
o Monitoring movement of shipment and preparing gate pass for delivery schedule to US
Military base camp in Iraq (Erbil, Qayyarah, Al Asad, Al Taqaddum)
o Keeping records for signed delivery note.
• Guide material suppliers, trade partners, field associates towards solutions regarding shipment
inquiries by investigating and determining what actions are necessary.
• Monitor Variance Purchase Orders and back charges for completeness and accuracy.
• Solicits, receives, tabulates, and evaluates bids to determine most desirable suppliers.
• Constructs and reviews bid solicitation packages for conformity with guidelines.
• Maintains inventory controls by collecting stock location orders and printing requests.
• Ensures alignment of procurement goals with assigned business.
• Ensures that savings and value streams from category strategies get built into Class I and Class
II commitments at the business or function level.
• Reviews material status in ERP system to monitor P.O.s and OTD to support the product
development and the production schedules.
• Responsible for action upon order release action and exception messages from the system.
• Preparing Commercial documents for export shipment e.g Commercial Invoice, Packing list,
COO, B/L, CoC for quality etc.
• In-charge for: Customs Clearance & documents submission for Export, Local Delivery, Fze.
Internal Transfer, Local Market to Fze., Other Emirates to Fze. shipment, Re - Export shipment.
• Preparing Certificate of Origin through Dubai Chamber portal.
• Coordinating with forwarders and clearing agents for arranging shipment delivery, cargo booking,
and for Bill of Lading/ AWB.
• Preparing all types of Customs declarations in Dubai trade Mirsal II portal (FZ Transit In, FZ
Transit Out, FZ Internal transfer, Import to Local from FZ, Import for Re-Export).
• Responsible for all types of Customs documentation & procedures (Customs inspection, Claim
submission, Document submission, VAT return documentation).
• Coordinating with sales / warehouse team and Using ERP system to fetch details to arrange
documentation.
• Handles Container Inspection if required by Customs Authorities for export.
• Coordinating with third party transport company for container requirements.
• Working closely with Purchasing:
o Continual review of shipping dates and reporting exceptions.
o To review the ‘value’ offered by existing suppliers, ensuring purchasing remains globally
competitive.
o Assisting with the re-negotiating of terms of business/service level agreements and
performance evaluation and taking corrective action as required.
o Any other reasonable duties which may be required by management from time to time.
Assist in production activity control to meet business and financial objectives.
• Work with Managers to plan and manage production tasks to improve runtime.
• Review production plans to identify and report potential risks to Manager.
• Develop inventory control techniques to avoid shortages and excesses.
• Assist in processing customer orders and shipments according to the established schedule.
• Assist Managers in controlling production costs while maintaining the quality standards.
• Review job orders and accordingly establish priorities and schedules.
• Monitor execution of job orders and adjust schedules for timely delivery.
• Maintain up-to-date knowledge on company objectives, production strategies and support
activities.
• Plan and monitor material movement in production cycles to ensure continuous operations.
• Plan equipment, material and manpower needs for job order.
• Coordinate with Manager in resolving production planning and control issues.
• Work with Manager to prepare job order documents and give timely approvals.
• Work with cross-functional teams to complete job orders on-time and within customer
specifications.
• Communicate production updates to Managers and customers on regular basis.