Ahmad Bassam Ahmad Al Otaibi

1. Review the Tender Documents during the bidding stage to ensure all the contractual matters are covered and the risk allocation between parties.
2. Review and monitor project budgets to maximize profitability, control costs, and manage commercial risk across the project lifecycle
3. Manage all matters related to commercial and contractual management through the project lifecycle.
4. Review Contractor V.O.’s and claims under the provisions of the Conditions of the Contract.
5. Manage all contractual correspondence with the external stakeholders.
6. Oversee the procurement process for subcontractor packages, including evaluating tenders, negotiating, and recommending awards.
7. Manage and mitigate commercial and contractual risks, maintaining and updating commercial risk registers.
8. Improve commercial systems, processes, and controls across the organization.
9. Prepare monthly reports with risk assessments and forecasts for executive management.

Client: Ministry of Finance - Project Management Office (PMO)
Projects:

a. King Abdullah bin Abdulaziz Holy Mosque Expansion Project.
Project Amount: Confidential.
b. Mataf Expansion Project.
Project Amount: Confidential.
c. 1st Ring Road Holy Makkah.
Project Amount: Confidential.
d. Al Masjed Al Nabawi Expansion Project.
Project Amount: Confidential.
e. Other Projects under the Ministry of Finance.


Description & Assignment:

1. Ensure all awarded contracts comply with the Governance Competitions and procurement law.
2. Manage all matters regarding contract administration, claims, disputes, contract interpretation, and cost analysis.
3. Prepare and assess the Framework agreements.
4. Review Contractor V.O.’s and claims under the provisions of the Conditions of the Contract and ensure the Client’s interests are protected.
5. Review the Tender Documents in the bidding stage to ensure all the contractual matters are covered.
6. Review, assess, and evaluate the bidders’ technical and financial proposals.
7. Review and assess the Contractor and Consultant Payments and prepare the Certificate of Completion (COC).
8. Facilitate contract close-out procedures to ensure that all contract terms and conditions are complied with prior to final payment to contractors.
9. Ensure all time-barred registrations and documentation, such as warranties, bonds, insurances, and guarantees, are in place, maintained, and updated by the Contract and comply with the Contract requirements.
10. Identify project objectives, policies, and procedures.

Client: Royal Commission for Makkah City and Holy Sites (RCMC)
Program Objective:
As part of the roadmap to achieve Saudi Vision 2030, RCMC approved the formation of a Project Management Office (PMO) within the organizational structure of the executive projects sector.
SETS is commissioned to provide consultancy services for establishing and managing the
PMO. The PMO currently manages a portfolio of projects under The King Abdullah bin Abdulaziz Project.
Projects:
a. Makkah Public Transport Program. (FIDIC Contracts), Project Amount: SAR 3.7 billion.
b. 2nd Ring Road Holly Makkah, Project Amount: SAR 750 million.
c. 3rd Ring Road Holy Makkah, Project Amount: SAR 1.5 billion.
d. 4th Ring Road Holly Makkah, Project Amount: SAR 2.2 billion.
e. 5th Ring Road Holly Makkah (Project in the design phase).
• Job Title: Senior Contract Administrator. Description & Assignment:
1. Prepare and arrange the tender documents, then support the process:
a Prepare the project initiation form.
b. Prepare the tender documents to fulfill the projects objectives (including the bidders’ instructions and the evaluation procedures).
c. Evaluate the bidder’s proposals for the competitions.
2. Ensure all awarded contracts comply with the Governance tender and procurement law.
3. Manage all matters regarding contract administration, claims, disputes, contract
interpretation, and cost analysis.
4. Prepare and assess the Framework agreements.
5. Review Contractor V. O’s and claims in accordance with the provisions of the Conditions of the Contract and ensure the Client’s interests are protected.
6. Review the Tender Documents in the bidding stage to ensure all the contractual matters are covered.
7. Review, assess and evaluate the bidders’ technical and financial proposals.
8. Review and assess the Contractor and Consultant Payments and prepare the Certificate of Completion (COC).
9. Facilitate contract close-out procedures to ensure that all terms and conditions of contracts have been complied with prior to final payment to contractors.
10. Ensure all time-barred registrations and documentation, such as warranties, bonds,
insurances, and guarantees, are in place, maintained, and updated by the Contract and comply with the Contract requirements.
11. Identify project objectives, policies, and procedures.
12. Manage and maintain Risk and change management within specific projects.

Projects:

a. Wave One Project. (60 Schools - 42 projects/sites)
Project owner: MOE & TBC (PIF)
Company role: Independent Certifier (IC)
Contract type: Public-Private Partnership (PPP) - BMT.
Project Amount: SAR 2.5 billion.


• Job Title: Senior Project Engineer / Contract Administrator.
Description & Assignment:

1. Managing the contract management, reviewing, monitoring, evaluation and reporting the performance against contract.
2. Prepare the RFP for the Subcontractor package.
3. Review and monitor the variations and claims against the contract as a consultation.
4. Review BOQs to ensure compliance with the Design and Construction Requirements.
5. Review the Contractor reports, then prepare and manage the client reports.
6. Review and monitor project cost and cost reconciliation.
7. Identify and report the progress of the Works against the Construction Programme based on the information received by the Contractor.
8. Manage all bonds, insurances, and guarantee and coordinate with the Financial Department.
9. Monitor the procedures for the identification, approval, and recording of agreed Changes to the Works in accordance with the Project Agreement.
10. Monitor and review the Contractors rectification of snagging matters including proposed programme to rectify it.
11. Monitor the handover process of Projects including (Tests, Building Manual, Service Delivery Manual, and all other manuals, approvals, test results, inspection records, and As-Built Drawings).
12. Monitor and report on the implementation of the design as against the Design and Construction Requirements to ensure it is following the quality plan for the construction.

Projects:

A. National Guard Housing Project
a. Project owner: Ministry of National Guard.
b. Project Components: 1. 11, 250 Villa - 8 Projects/sites.
2. Infrastructure including (MEP networks, Asphalt, STP, water center)
c. Project Amount: SAR 13.7 billion + 2.5 billion VOs & Claim.


B. Public Buildings Project
a. Project owner: Ministry of National Guard.
b. Project Components: 53 Schools, 27 Mosque, 11 Civil Defense, and 11 Medical Center including all needed utilities. - 7 Projects/ Sites
c. Project Amount: SAR 4.4 billion

C. Correctional Facilities Project
a. Project owner: Ministry of Interior.
b. Project Components: +500 buildings Including (Prison units, Visitation buildings, Schools, clinics, Main kitchen, etc....) - 4 projects/sites.
2. Infrastructure including (MEP networks, Asphalt, STP, water center)
c. Project Amount: SAR 4.5 billion + 1.2 billion VOs & Claim (4 Sites).

• Job Title: Senior Quantity Surveyor / Contract Administrator / Senior Cost Engineer.
Description & Assignment:

1. Prepare and develop project estimation depending on BOQ and Tender drawing, including all reserves, OH, and Profit.
2. Check and review the tender documents for the pre-contracts stage.
3. Prepare variation orders BOQ and assess the cost.
4. Review and monitor project budget according to contract documents.
5. Prepare forecast project cash flow.
6. Review and monitor project cost and cost reconciliation.
7. Prepare top management reports.
8. Prepare bidding document for subcontractor scope.
9. Manage procurement cycle, including review of bidders documents, preparing contracts and procurement schedule.
10. Develop key relationships with business stakeholders and strategic suppliers to improve business.
11. Follow up with the engineering department about vender approvals and technical data.
12. Evaluate subcontractor interim and final payment certificate and assess the impact on project budget (over 450 subcontractors).
13. Prepare client invoices according to actual progress and planning reports.
14. Assess and evaluate subcontractors VOs and claims.
15. Coordinate with the financial department about the financial requirement for subcontractor contracts (Bonds, Guarantee, Warrantee, and Insurance) and payment certificates (VAT, Reconciliation dues, and payments).

Architect - Technical Office

1. Prepare the Design and Shop Drawing for projects.
2. Prepare the bill of quantities based on the shop drawings.