HR Administrator
PETRON Saudi Industrial Company LLC
مجموع سنوات الخبرة :13 years, 10 أشهر
➢ Handling day-to-day activities and administrative activities including selection & staffing, tasking, discipline, welfare, and all multifarious development programs; ensure proper implementation of Rules and Regulations.
➢ Responsible for Processing of all paper works related to ministry of Labor, Payroll Processing.
➢ Successfully implementing company policies / labor laws and take disciplinary action under Standing Orders.
➢ Handled entire gamut of Administration and Led the efforts across planning & budgeting of administration expenses & work towards minimizing operational expenses/ costs.
➢ Pivotal in assisting various authorities in solving pending disciplinary cases, vigilance /non
vigilance, and departmental enquiry matters.
➢ Proficient in managing complete recruitment life-cycle for sourcing the best talent from diverse
sources and collaborating human resource requirements in consultation with different
functional and operational areas.
➢ Designing and implementing various processes to effectively assist employee issues and
facilitate function linter-departmental meetings.
➢ Handling the part of pool management and co-coordinating for the activities for needs of employees for upgrading their technical soft skills, separation, leaves, and attendance & compensation
& maintaining database
Responsible for effectively managing and motivating the HR team.
Duties:
➢ Checking out the immigration and visa status of prospective employees.
➢ Managing employee Payroll process, Accommodation Issues and Suit Allowances.
➢ Writing up a list of relevant questions to ask prospective employees at interview.
➢ Ensuring that all HR systems comply with any audit requirements.
➢ Interpreting the law regarding HR policies.
➢ Managing work experience placements for young people.
➢ Managing maternity leave administration.
➢ Looking into employee flexible working requests.
➢ Looking into instances of employees who have had excess amounts of tie off due to sick leave.
➢ Liaising with recruitment agencies, employment lawyers, occupational health professionals and
medical practitioners.
➢ Hiring temporary employees.
➢ Screening the resumes, job applications and covering letters that jobseekers have sent in.
➢ Taking charge of any disciplinary or grievance proceedings.
➢ Checking out the references that prospective employees have provided.
➢ Chairing departmental HR meetings.
➢ Writing letters to job applicants inviting them to have an interview.
➢ Promoting a culture of internal development within the company
Responsibilities include but not limited to employee relations, benefits, payroll Specialist, database management, ensuring compliance of all legal and government reporting and policies for the divisions
Duties:
➢ Participate in recruitment efforts for exempt and non-exempt positions; schedule interviews, coordinate temporary staffing for the division.
➢ Serve as the point of contact for all personnel employee matters and provide guidance to associates.
➢ Coordinate and monitor leaves of absences in designated markets in the division.
➢ Ensure compliance and consistency of company policies, procedures and best practices.
➢ Track reviews and handle performance management issues with managers and associates. ➢ Salary Specialist that includes merit increase, salary adjustment and changes, transfers, leave of absence, etc.
➢ Participate in recruitment effort for exempt and non-exempt personnel; coordinate advertisements and position postings
➢ Monitor personnel hiring and terminations and ensure accuracy of data input and systems access for associates.
➢ Prepares and compile data for staffing and diversity related reports and distribute to management.
➢ Maintains employee confidence and protects operations by maintaining personnel data confidential and accurate.
➢ Communicates with executives and line management to gather and convey relevant information to associates.
Responsible for organizing the service department and in particular, controlling its resources and utilizing its assets to achieve maximum efficiency. Overseeing the day-to-day management of the service area.
Duties:
➢ Providing high quality, up-to-date documentation for all service arrangements.
➢ Motivating and guiding a team.
➢ Seeking out, establishing and maintaining relationships with operational contacts within each client.
➢ Making sure that all account and contract details are up to date.
➢ Investigating technical issues.
➢ Accurately recording service times, job costing and invoicing in the Service Department.
➢ Escalating operational issues to senior management.
➢ Proactively developing and retaining key customer accounts.
➢ Maintaining effective control of expenses by regularly examining management accounts and comparisons with budgets.
➢ Carrying out quarterly billing checks and inventory audits.
➢ Arranging for all outstanding debts to be collected within due time periods set.
➢ Collecting and analyzing data, then using it to plan and manage both projects and systems.
➢ Keeping costs down by focusing on the reduction of leakage.
➢ Taking corrective action where inadequate performance is suspected.
➢ Assisting in the development of a customer service policy for the company.
➢ Confirming that contracted payment terms are adhered to.
➢ Following up on all outstanding issues.
Responsible for effectively managing and motivating the HR team.
Duties:
➢ Checking out the immigration and visa status of prospective employees.
➢ Managing employee Payroll process, Accommodation Issues and Suit Allowances.
➢ Writing up a list of relevant questions to ask prospective employees at interview.
➢ Ensuring that all HR systems comply with any audit requirements.
➢ Interpreting the law regarding HR policies.
➢ Managing work experience placements for young people.
➢ Managing maternity leave administration.
➢ Looking into employee flexible working requests.
➢ Looking into instances of employees who have had excess amounts of tie off due to sick leave.
➢ Liaising with recruitment agencies, employment lawyers, occupational health professionals and
medical practitioners.
➢ Hiring temporary employees.
➢ Screening the resumes, job applications and covering letters that jobseekers have sent in.
➢ Travelling to HR meetings held off-site.
➢ Taking charge of any disciplinary or grievance proceedings.
➢ Checking out the references that prospective employees have provided.
➢ Chairing departmental HR meetings.
➢ Writing letters to job applicants inviting them to have an interview.
➢ Promoting a culture of internal development within the company.
Millennium Taiba Hotel Madinah (Previous Madinah Aramas Hotel) & Millennium Al Aqeeq
Hotel Madinah (Previous Al Aqeeq ARAC Palace Hotel
Dealing with all of the recruitment needs & employment issues of the company. Ensuring the timely
recruitment of new employees into the business from the initial job offer being made through to their
induction into the company including offer letters and contracts etc.
Duties:
➢ Dealing with redundancies, gross misconduct and maternity leave issues.
➢ Assisting in the short listing of suitable candidates from applications.
➢ Dealing and advising on disciplinary and grievance procedures.
➢ Developing & improving existing HR procedures and processes
➢ Making sure that any promotions, transfers and pay rises take effect as planned.
➢ Assisting in the set up and maintenance of client & candidate databases.
➢ Conducting inductions for new employees.
➢ Providing employment references for past employees.
➢ Organizing and arranging interviews for candidates.
➢ Writing the terms of employment & contracts for new employees.
➢ Conducting interview with job applicants, asking relevant questions.
➢ Writing job specifications and designing job adverts.
➢ Deciding which online job sites & newspapers to advertise jobs in.
➢ Conducting pre-employment checks on job applicants i.e. references, medical approval,
academic etc.
➢ Prepare & calculate of Vacation Balance for the employees on monthly basis.
➢ Prepare & calculate Vacation payment & Final payment of employees
➢ Dealing with outsource employees providing companies as well as prepare & calculate their
monthly payments.
➢ Calculate & prepare Monthly payroll.
➢ Prepare monthly HR Report.
➢ Provide employees with basic training & procedures.
➢ Follow-up with HODs for employee’s monthly training program.
➢ Add/Delete employees/dependents from Insurances.
➢ Assisting government relation.
➢ Managing Employees Accommodation.
➢ Prepare & Calculate Overtime of employees.
Worked as part of a team and supported the office manager. Responsible for the day-to-day tasks and
administrative duties of the office.
Duties:
➢ Meeting and greeting clients and visitors to the office.
➢ Typing documents and distributing memos.
➢ Supervising the work of office juniors and assigning work for them.
➢ Handling incoming / outgoing calls, correspondence and filing.
➢ Faxing, printing, photocopying, filing and scanning.
➢ Organizing business travel, itineraries, and accommodation for managers.
➢ Monitoring inventory, office stock and ordering supplies as necessary.
➢ Updating & maintain the holiday, absence and training records of staff.
➢ Responsible for purchase orders.
➢ Raising of purchase orders and invoice tracking.
➢ Creating and modifying documents using Microsoft Office.
➢ Setting up and coordinating meetings and conferences.
➢ Involvement in social media implementation.
➢ Updating, processing and filing of all documents.
Arranged pre-employment medical examinations.
➢ Processed payroll information in an accurate and timely manner.
➢ Updated and maintained staff bulletin boards & newsletter.
➢ Filed electronic and hard copy documents.
➢ Monitored the HR departments general expenditure.
➢ Handled all employees for time off requests and grievances.
➢ Sent out relevant contractual information.
➢ Followed up on all outstanding issues.
➢ Escalated operational issues to senior management.
➢ Analyzed complex data and documentation.
➢ Prepared high quality paperwork and documentation.
➢ Made travel arrangements & organized accommodation for senior managers.