Admin Assistant
Golden Group of Companies
Total des années d'expérience :11 years, 5 Mois
Golden Group is one of the most progressive business houses headquartered in Muscat, Sultanate of Oman. Golden Group operates through more than ten companies across sectors as diverse as construction, real estate, hotels, home & office furniture, oil & gas, travel & tourism, investment, logistic services, interiors, commercial agencies and the Group is the founder of major financial institutions and banks in the Gulf region. The Group employs in excess of 3000 people across Sultanate of Oman.
Responsibilities :
Coordinating all CEO office functions.
Arranging meetings and preparing minutes.
Coordinate with departments on processing of LPOs
Making sure that the materials are available in site on time
Updating with site work progress and productivity.
Enquiring on site issues and resolving on timely manner.
Prioritise CEO mails and works.
Meeting with Contract manager, head of department and analysis of manpower requirement.
Liaising with Recruitment agencies and recruiting of workmen as per the selection requirement.
Screens all resumes submitted to the open job order, seeking only the most qualified applicant.
Arrange interview, offer negotiation, preparation of offer letter and contracts for the new employees.
Take part in salary and bonus planning.
Handling contracts renewals processes.
Take necessary steps for Visaprocessing and mobilize the candidates to the company
Completing the employee joining formalities, induction and direct them for resident card and
LLC
Coordinating all office functions and supervising a team of administrative professionals.
Controls on stock/supplies and standardizing ordering procedures.
Handled Leave Management, Passport Control, Air Passage, arranging tickets, travel arrangements etc.
Take care of receivables and invoices.
Assist Administration Manager
Screening emails and sort according to the priority.
Drafting organizational announcements
Arrange meeting, hotel room booking and prepare minutes.
Documentation using ERP system.
Provide Expatriate support administration
Coordinate with PDO and send appropriate correspondence to all applicants in a timely manner.
Obtaining/generating and maintaining the requisite statutory records relating to attendance, overtime and earnings of all workmen at the site and circulate to the management and to the payroll. Payroll Management using ERP system.
Dealing with employee grievancesand retention
Handling performance appraisal and management system
Handling on-boarding process, employee promotions, retention, resignation, final settlements
Update organization charts