Marine Logistics Coordinator
Gulf Agency Company- Ship Spares Department
Total des années d'expérience :22 years, 2 Mois
1. Prepare quotation for any logistics enquiry either via Road, Sea, and Air.
2. Coordinate and monitoring supply chain relative activity from supplier, vessel owner to destination address till goods are delivered.
3. Proper planning and tracking of shipments for effective and efficient way of delivering the goods especially time critical cargo.
4. Closing of jobs from enquiry to invoice issuance.
• Register invoices on the day of receipts and properly account in the system and distribute to respective CSR for approval.
• Follow up agents / suppliers for invoice clarification and resolved any disputed invoices
• Receive JOB files, verify the costing and attachments to CSR to ensure proper and accurate billing to customers and Submit invoices to customers.
• Exchange rate to be accurately enter in the marlog twice a week.
• Sales invoices approved by Operation and CSR should be dispatched to customers for billing.
• Monthly reconciliation of associates and third party customers like sending statement of accounts to ensure timely accounts of balances.
• Job closure should be properly handled to identify pending job files for billing
• Monthly report including all the list of jobs invoice, customer serve, etc..
•Daily Invoicing of Salesman Orders
•Received Cash and Cheque collection
. Daily Entry of Cash and Cheque Receipts using the Microsoft
Dynamic Great Plains accounting software
•Making customer quotations.
•Checking customer statement of accounts
•Checking customer credit status, due payables and non-moving customer status
•Cashering and making payroll summary
•Making Quotations and correspondence.
. Filing and attending telephone calls
. Managing any outgoing documents, making telephone booking
thru designated couriers
. Administering some admin works like ticket booking, vacation leaves, absences, and memos.
. Coordinating customers for outstanding payments and orders.
• Real-time data processing on all Material Return / Issue Slip issued from / to the warehouse in charge and receive by the end user.
. Data processing of all Purchase Requisition, Purchase Receipts, Job Order Slip, and all outsource Payable.
•Follow up Purchase Orders (P.O) / Job Services P.O to the purchasing department.
•Process all Purchase Order's in the system
Data Processing using the SAP R3 accounting software.
Inventory Management
•Managing stocks in the warehouse bin in quantity and value basis.
•Ensuring the stocks is manageable for issuance and in its minimum-maximum level of the production requirement to avoid shortages.
•Received materials in accordance of the end user specs and standards.
• Planning, entry and documentation of all goods movement
•Manage complex structure of the warehouse and monitors the allocation of the storage bins and any transfer transaction in the warehouse.
• Conducts personnel hiring, prepares all documentation relative to hiring, and orientation of newly hired employees.
• Processes and initiates membership of newly hired personnel to government mandated employee benefits.
• Monitors and updates contract for casual employees. Updates all files of personnel and employees.
• Documentation, updated filing, and safekeeping of all admin and HR works.
• Attends to manpower requirement and prepares daily time record and manpower report.
• Other duties as instructed by the superior.
• Handles finished products for detergent bar production and ensures delivery in good quality to buyers.
• Daily quality inspection, stocks monitoring and executes inventory of products. Ensures that inventory as per reference to clients’ cutting orders.
• Prepare all necessary documentation on delivery of products.
• Prepares weekly and monthly reports for all incoming and outgoing stocks and documents the quality report of the stored finished products.
• Takes charge on the incoming supplies, checks and implement First In-First Out system on outgoing stocks
• Prepares warehouse arealization to maximize the area and maintain housekeeping in the premises. Coordinate with Production Supervisor for proper disposal of scrap materials.
. Initiates the action of the non-moving materials inside the warehouse.
• Execute canvassing, quotations and purchases materials with proper documentation of materials and supplies.
• Execute all bank transactions, daily checking of bank account balances and prepares reports on all bank transactions.
• Settle all payables. Prepare construction workers payroll and release accordingly.
• Schedule and follow-up the Project Engineer’s meeting, appointment and travels.
• Receive and handle all incoming and outgoing communications. Takes charge of office transactions and delivers all duties instructed by the Project Engineer.