Accounts Head
INSPIRATION FASHION LLC
Total years of experience :27 years, 11 Months
Designation: Accounts Head
Responsibilities
Maintain accurate and complete accounting records of the company
Ensure that the accounts, records and transactions of the company and associated entities are accurate and correct at all times
Implement all necessary controls to safeguard the company’s assets
Payroll processing of 50 employees through WPS - ensure that payments are properly calculated, authorized and paid on a timely basis to employees. Ensure that returns, declarations and administration are properly handled. Ensure that proper deductions are made at all times.
Ensure that payments for the goods and services are made on a timely basis. Ensure that all payments are adequately supported by documentation, properly coded and properly authorized. Ensure that supplier’s accounts are reconciled to the company’s records on a regular basis.
Bank Recon - ensure that both Bank balances versus book balance is being reconciled
Ensure that physical inventory of all outlets are being executed on a quarterly basis. Inventory procedures and guidelines are being implemented for the purpose of proper controlling.
Responsibilities:
Collection Officer
• Adopt and use exceptional receivables techniques to be able to improve status of Company receivables and to achieve monthly collection target.
• Maintain and Update Accurate Customer Data in Company Database to facilitate Collection Activities
• Prepares Monthly SOA to Costumers to guarantee awareness of customer payable ledger
• Reviewed delinquent account records to determine which customers contacted for collection of overdue accounts
• Sent letters requesting payment to customers having delinquent accounts
• Liaise with customers via telephone.
• Provide timely feedback to the Project Managers/Management regarding payment delays to facilitate pro-active decision-making.
• Entering notes of conversation with clients and debtors on the database (AR cockpit)
• Work strictly within the Privacy Act and Debt Collection guidelines
Accounts Receivable
• Complete credit analysis and review of new clients. Determine credit limits and client account
• Preparation of month Sales Invoices
• Ensures all the time sheets/ completion reports from Operation as supporting documents for Invoice submission.
• Ensures all invoices were dispatched or delivered in timely manner
• Receive and posting all receipts payments, whether by cash or cheque.
• Proper recording of debit notes & credit notes
• Reconcile customer general ledgers
• Preparation of aging analysis report
• Made recommendations for effective internal controls after careful examination of current system
Petty Cash Custodian/ Other Task
• Prepares payments thru cheque & bank payment online for Suppliers, Cash Salaries, Final settlements & office rentals/ Labour camp accommodation
• Handling/Reconciling Petty Cash for three (3) branches
• Preparation of Petty cash request for three (3) branches
• Booking of Liquidation expenses monthly
• Administer all bank transactions and oversee data recording procedures monthly
• Intercompany account reconciliation
• Interact with internal and external auditors in completing audits
• Assist the monthly reports contributed necessary information for monthly closing
• Reporting directly to Finance Manager
• Other Administration Function assigned by the Top Management
Responsible for the execution, preparation, and analysis of all financial transactions; provides expertise on financial planning, reporting & control.
Monitors and analyzes the monthly management accounts, prepares the consolidated activity reports which include financial analysis, monitoring cost, gross margin analysis.
Oversees the processing of invoices for payment and verify records of cash disbursements and cash receipts
Reconcile the bank and prepare reconciliation statement, for fund request to main office.
Verify invoices before submission to client and give approval for disbursement of cash or cheque
Verify WPS payroll documents before submission to the bank and prepare necessary entries in Peach Tree
Other Administration Function assigned by the Top Management.
Financial Reporting:
Prepares Monthly Bank Statement both Current Accounts & Credit Cards in Euros.
Posting of debit & credit memos and pass the entries to accounting software.
Prepares monthly reports on Loan Outstanding and compute monthly interest earned based on promissory notes.
Prepare Statement of Accounts on Loan borrowers and compute late payments fees if necessary.
Sending collection/reminder letters and final notice to Loan borrowers.
Bank reconciliation
Prepare payroll/Receivables/Payables
Prepares Daily Accounts Receivable Aging Report
Handling petty cash fund and preparing petty cash replenishment
Administration responsibilities:
Prepare and control administrative expenses
In charge in purchasing office related materials/supplies.
Maintain confidentiality of employee personal files and Company Corporate Documents
Handling schedules of meetings, appointments, business trip bookings such as hotel accommodation & tickets.
Receiving clients and attending to their needs & inquiries, screening and transferring of telephone calls.
Assisting senior officers during meeting and taking of minutes and reports.
In charge in payment of office bills such as telephone bills, DEWA, Courier.
Financial Reporting Highlights:
Monitor Company Expenses
Manage accounts payable, accounts receivable and payroll departments.
Ensure compliance with accounting deadlines.
Administration Duties:
Answer customer enquiries through phone, email or face to face.
Provide administrative and clerical support to the Sales Department.
Provide a contact point for customers in the absence of the Sales Department.
Ensure the highest degree of Customer Satisfaction at all times.
Maintain accurate records in relation to activity levels of sales people, database entry and maintenance, organization of customer contact and follow up.
Assume full responsibility for other Team Members work.
Maintain issue and update inventory of marketing and office supplies.
Provide assistance in facilitating upcoming corporate events.
Arrange travel through internal or outside agents.
Prepare and control administrative budgets.
Responsibilities:
Officer In charge:
Plan, organize, direct and control the operation of the Branch.
Market potential loan borrowers.
Approve transactions beyond the authority of the cashier.
Recommend loan applications for approval by the Board of Directors.
Check and approve teller/cashiers transactions.
Preside meetings with Area Head and discuss the target market and sales.
Monitor staff monthly performance based on bank policy and standard.
Financial Statement Reporting:
Responsible for the proper discharge of the functions of the Accounting section branch.
Prepare / coordinate the preparation of financial statements, estimates, summaries and other financial analysis and management reports required by Chief Accountant, Compliance Officer, Central Bank and the bank’s External Auditors
Evaluate financial reporting systems, accounting procedures and investment activities; and give recommendations for changes to procedures, operating systems, budgets and other financial control functions.
Ensure that there is proper review of transactions such as issuance of Cashier’s Check, proper documentation, compliance with the collateral requirements, authenticity of documents, correctness of computations and proper accounting entries.
Ensure that all accounting reports, both internal and external, are properly accomplished/prepared and submitted on time.