Document controller
Civil & Electrical Projects Contracting Company (CEPCO)
Total years of experience :8 years, 0 Months
Filling Documents in Network drive on PMO Folders of the respective Projects i.e., Technical
Specification, IFC, Correspondence, Submittals, RFI, MOM, suppliers and Procurement Data etc.
Prepare Correspondences and technical submittals (Contract No:4400016884 &16970) for Submission
to the Client (SEC) by uploading to SharePoint, email, and physical communication if required.
Updating the log sheet of all technical and non-technical submittals for all the department’s Civil,
Mechanical, Electrical, Telecom, shop drawing and general.
Coordinate with Suppliers to collect the technical documents for further submission to the client.
Follow up with client regarding our outstanding submission.
Issue & release Purchase Requisition (PR), Goods/service receipt (GR) & Other Entries in SAP System.
Work closely with PMs, Engs. and Contractors to maintain and resolve document and drawing issues.
Prepare Progress Report weekly of the incoming and outgoing correspondences and submittals and
submit to Project Managers, planning manager and client.
Ensuring all document/reports are up to date within Network drive of the PMO folders.
Successful closeout and handover of documentation as required by the Projects Mgmt./Client.
Managing all incoming outgoing project related documentations i.e., Correspondence, Submittals,
Specifications, Inspections, Invoices & Procurement Data etc.
Prepared Correspondences and submittals (Contract No. Package-781 for the submission to clients
(SBG) by uploading to Aconex system (Oracle Based), email, and physical communication if required.
Keeping record using Log sheets of these files for the tracking purposes of any document status.
Produce and maintain document progress reports to the Project Mangers & Departments.
Collect and forward summary reports daily/weekly to the PM in coordination with Project team.
Provide the ability to control the documentation flow, filing/archiving, and handover activities for all
the phases, Engineering, Procurement, construction, and Testing & commissioning etc.
Communicate with internal and external stakeholders for the correctness of records.
Preparing the arriving employee’s ID forms and submitting them to the Client (SBG).
Collect and compile sites reports and submit to the Construction Managers (daily site activities, NCR
summary, MIR/WIR and log, MEP constraints, progress tracker, snag list, as built and redlines etc.).
Take daily project manpower/attendance report and reported project management office.
Keep record and renewal of Testing & Commissioning Tools/Equipment/calibration certificate.
Distribution of Weekly Testing & Commissioning Plans (WTP) to the client and T&C Engineering team.
Updated Testing and Witness request (TWR) and log sheet after the completion of testing plan.
Maintained filling and track T&C procedures, plans, drawings, and related documents.
Prepared and Issued Materials Requisition (MR) to the procurement department.
Received and Filed PO, delivery notes, invoices, Certificates, breakdown and logs etc.
Daily update material database (In, Out & Stock Materials) & inventory report in Warehouse.
Provide Clerical support to department create files, copy/scan, and distribution of documents.
Account and Finance