Joubert Arriz Franco

• Ensure the provision of administrative and business support inclusive of extensive meeting
and diary management for the VP and wider Mangement Committee.
• Facilitate approved guest speakers, record meeting minutes, and consolidate and track
outstanding actions.
• Attend and respond to emails and telephone calls on behalf of the VP requiring the
application of decision-making capabilities.
• Providing Backup with the Procurement Team in preparing the PR/PO/INVOICE Reports.
• Liaise with both internal IT teams and external IT contractors to ensure the prompt
resolution of IT issues.

• Ensuring the Team that there are no delays for each of their assigned tasks.
• Undertook extensive weekly national travel to support the Group CEO across national
offices.
• Collaborated with Team Leaders to collect updates and relay to the Director.
• Collaborated with external EAs and departments to manage the EDs calendar, arranging
meetings with senior management, including members of the Executive and Supervisory
Boards.
• Arranged all travel requirements for the Executive Director and accurately processed
relative expenses.

Works as Secretary to the Project Manager, consisting of 4 Division, and providing support to the
whole Project. Responsibilities
• Works as Secretary/Document Controller for Early Works and Temporary Construction
Facilities projects documentation.
• Receives and prepares project related paperwork such as Transmittals, Letters, Invoices
and Technical Queries.
• Coordinate closely with Project Management Team (PMT) and construction Contractors to
ensure action items are attended to minimize delay.
• Maintains database backup as a precaution in case of any data loss.
• Maintains Meeting Appointments, Vacation Schedule and Weekly Project Reports.
• Formulates reliable logbooks applying hyperlinks, vLook-up and other useful functions
available in Excel to offer all stakeholders an easy and quick view/retrieval of documents.