Accountant
Quick Electromechanical LLC
Total years of experience :13 years, 2 Months
Prepares and processes purchase orders, invoices, cheque requests, and other payments in accordance with company policies and procedures.
Execution and monitoring of all regular purchasing duties, ensures purchase orders, coordinate with suppliers to ensure on-time delivery.
Deal with daily transactions for the petty cash and ensure that reconciliations are completed on a daily/weekly basis.
Logging activities into respective journals and ledgers from time to time perfectly.
Coordinate with supervisors and suppliers in the purchasing scope of work for projects assigned.
Assist in managing and following up orders and project work on sites. Verifies amounts and codes on various forms for accuracy.
Manage preparation of daily spread sheets for month end balancing and reports.
Provide assistance in preparing Project documents and reports.
Support relevant departments with quotations for the purpose of new projects.
Updating/maintaining payroll records both manual and computerized and dealing with payroll queries from staff.
Look in inventory to ensure the match of purchase orders and receipts and report to chief accountant.
Keep track of all financial dealings of the company on a daily basis.
Supervise support staff to handle and manage day-to-day affair.
Achievements:
• In-charge of the accounting function, set-up accounting procedures and systems, prepared an accounting manual / set of guidelines for internal team’s reference and practical application.
• Prepared financial and management accounting reports for senior level decision-making and to publish annual reports of the company to external stakeholders and prospective investors.
• Implemented robust cost control measures, provide cost accounting data to support project managers coordinating construction and contracting projects at different sites.
Key Responsibilities:
Accounting
• Supervise the preparation of books of accounts, verify transactions in the journal, oversee ledger postings, reconcile general ledger accounts, pass appropriate rectification and adjustment entries and ensure suitable monthly and yearly closure of accounts.
• Prepare the annual operating budget, functional budgets and work out project expenses to ascertain the exact financial position of the company.
• Manage cash budgets, petty cash and assess cash from operations to evaluate liquidity position of the company and maintain a balance between inflows and outflows.
• Assist in the preparation of the capital expenditure budget; apply capital budgeting techniques to arrive at the most viable options based on total outlay, opportunity costs and business expansion requirements.
• Periodically reconcile general accounts, bank statements, petty cash, and accruals and deferred payments.
• Maintain the fixed assets register, calculate depreciation, create a depreciation fund and recommend capital asset sale or replacement to the senior management.
• Verify invoices, conduct aging analysis and expedite receipts from customers; release payments of vendors, contractors and third-party service providers adhering to the credit policy of the company.
• Prepare interim accounts to facilitate half-yearly and quarterly audits, liaise with statutory auditors, and supervise the preparation of audit reports and documents.
Inventory Management & Vendor Relations
• Source new vendors, visit vendor premises to assess capabilities and finalize contracts based on quality and delivery schedules.
• Exercise effective inventory control, monitor inventory movements, take regular stock checks, place orders for stock replenishment, prepare GRN, and inspect goods / material received from vendors / suppliers.
• Arrange for appropriate storage of inventory, ensure security of warehouses, assist in chalking out a systematic stores layout to prevent damage during stock issues and confirm adherence to material issue policy of the company.
• Maintain a regular flow of formal communication with vendors / suppliers and assess performances and provide ratings.
Administration
• As Payroll in-charge, prepare monthly pay sheets, transfer payments to salary accounts of employees, calculate wages and release fortnightly / weekly payments of on-site workers.
• Coordinate with internal teams to streamline activities in other departments such as HR, marketing and inventory & stores, allocate financial resources and monitor expenses.
• In-charge of upkeep and maintenance of office premises, replenish stationery & supplies, direct subordinates to complete assigned activities and present performance reports to the senior management for review and recommendation.
Designation Chronology:
• Assistant Accountant, January 2011 - May 2012
• Cashier, January 2010 - December 2010
Key Responsibilities as Assistant Accountant:
• Maintained the journal, posted to ledger accounts, verified opening and closing balances and prepared reports for daily submission to the branch manager.
• Liaised with chartered accountants, auditors and branch managers situated at other locations as required.
• Assisted the senior accountant in assigned tasks, streamlined daily activities and maintained accurate records.
Key Responsibilities as Cashier:
• Interacted with customers, accepted cash deposits, approved cash withdrawals and verified entries in the core banking system.
• Maintained adequate cash balances at the teller counter according to bank’s policy and verified closing cash balances at the end of banking hours every day.
• Recorded customer visits to safety vaults and lockers and held master-key to lockers; promoted fee-based services of the bank along with account opening and fixed deposit schemes to generate revenues.
• Coordinated daily operations of the bank and prepared schedules for counter / teller rotation and weekly work allocation sheets.
• Responded to customer inquiries and queries related to bank’s products and services and assisted customers in operating savings accounts.
• Endorsed banking services to corporate customers and developed contacts to secure current accounts.
Grade: B
Grade: B+ Key Academic Coursework: • Academic Proficiency: Fundamentals of Financial Accounting, Business Economics, Business Laws, Business English, Fundamentals of Cost & Management Accounting, Management & Marketing, Business Mathematics & Statistics, Introduction to Information Technology • Graduation Coursework: Principles of Financial Accounting, Computer Application in Business, Advance Financial Accounting, Cost & Management Accounting, Business Law, Auditing • Diploma Coursework: Financial Accounting, Principles of Commerce and Management Trainings and Workshops • June 2009: Peach Tree, (ICMAP) • March 2007: IELTS, (British Council) (Band 5.5)