Lead Admin Assistant
Ooredoo
Total des années d'expérience :16 years, 0 Mois
o Effectively providing executive assistance to the Director by managing the calendar and day to day activities.
o Maintained daily schedule for busy executive screening phone calls and setting appointments. Liaison with department managers, senior level staff, bankers and vendors.
o Scheduling the meeting on priority basis and taking the minutes for the constant follow-up.
o Keeping a track of ongoing projects for the smooth functioning
o Screening incoming calls, emails and act according to the priorities
o Maintained accurate, up to date comprehensive and confidential files and records.
o Managing the Attendance Management System and keeping track of OT
o Being as a Single Point of Contact (SPOC) for the whole department for all administration activities and following up tasks.
o Effectively managing the special project lifecycle till the closure
o Preparing agenda’s for the weekly and monthly meetings
o Consolidating weekly reports across the departments and generating the weekly and monthly master report
o Effectively following-up for the documents dispatched to the other divisional heads for the review & approvals.
o Keeping track of all the incoming and outgoing documents from the department.
o Organizing employee recognition awards ceremony on quarterly basis
o Routing the tender documents from bidders to concerned department officials.
o Effectively managing the insurances issuance and renewal process across the department.
o Coordinating in planning and arranging the travel itinerary for executive management team.
• Managing calendar of VP and Head of Operations with all day to day activities
• Taking MOM and follow up according to it
• Answering calls and respond to it as per request
• Preparing Power point presentations for all the meetings
• Keeping a track of all the sales and estimation quotations going to the clients
• Organizing client, supplier meetings
• Preparing organization charts and publishing it in the office and head office
• Keeping a track of all the stationery and telephonic bills
• Managing Attendance management system (AMS)
• Keeping a track of Vehicle maintenance
• Induction and joining formalities
• Recruitment Co ordination
• Travel and hotel arrangements to the Heads
• Managing Petty cash for the flow of regular activates of the office
• Keeping a track of incoming and outgoing couriers
• Vendor registration Process
• Preparing company profile and updating regularly with the upcoming and ongoing projects
Responsible for preparing schedule for Vice President, close follow-up for his Calendar and organizing all activities accordingly and Satisfactory.
Responsible for Business Development by getting the leads for Booking of Hours of an Aircraft, meeting VVIP’S for the Business development. Giving Presentations to the new clients for the Joint Ventures in overseas, responsible for clearing quires of the company to the customers, Preaparing the quotations for each and every fleet of fly.
Responsible for handling day to day activities of CMD and organizing meetings according to it same time giving presentations about the projects on process.Vendor Management: vendor development, sampling and finalizing vendor after verifying the credentials and statutory requirements, vendor agreement & procurement of various equipments/goods. Monitoring, Evaluating and controlling the facility management team members. Responsible to conduct weekly & Monthly Review meetings with Client.
Monitoring the HR documents and procedures according to the statutory norms. Responsible to ensure Safety and Environmental compliance. Motivation and Co-ordination of the team and also preparing their growth paths.
Taking care of Correspondence & Documentation, Clients Interface,
Business Development Activities, Database Management, Following up of registers, Logistics including preparation of document for the movement
Of goods
Backend co-ordination for the HR activities. Handling customer queries and reverting to the concerned within the organization with proper terms and conditions.
Organizing of training and meeting arrangements for new clients.
Handling Customer Queries, Internal Training Programs, Assisted in Recruiting People, and Maintaining & Coordinating with customers, Involved in preparing Customer Cash sheet & Cash Receipt
• Maintaining Houskeeping facilities and intracting with the new vendors and clients for the work process at the facility
• Collection of data and tracking on user requests for PF, Finance and Business cards.
• Weekly and Monthly reporting to management
• Vendor Management for stationary supply
• Meeting Clients for the Project Development operations
• Backend co-ordination for the HR activities..
• Organizing of training and meeting arrangements for new clients.
• Intracting with the Clients for their insite Business
• Bill Processing & Invoice Tracking
• Daily Report (flash report) to management in UK & Service Insight Job Request
• Client Co-ordination
• Generation of Monthly Reports
• Data collection and maintaining historical data on infrastructure and factory inventory and consumption
• Getting the Leads according to the requirement
• Attendance Management system for staff (AMS)
• Work Permit Management
Pursuing Bachelor Of Business Administration in Correspondence and working at the same time with good efforts to develop the carreer