Sales/Office Coordinator
Teyseer Motors
Total years of experience :9 years, 11 Months
• Point of contact when sales deals are ongoing and finalized. From providing quotations, receiving and checking of official orders from customers
• Develops an understanding of customer’s needs and take actions to ensure that such needs are met.
• Coordinates delivery of vehicle to customer and ensures that delivery process requirements are met in order to ensure customer satisfaction
• Receives customer inquiries and provide timely and accurate information regarding products, their availabilities, delivery timings and order status.
• Ensures all related documents and necessary paperwork are completed
• Coordinates with Service or person-in-charge for pre-delivery inspection (PDI) and timely delivery
• Coordinating all vehicle deliveries for each day
Ensure timely and complete documentation pertaining to the registration of vehicles
• Create Invoices for payment by checking accuracy of requisition, payment terms, discounts and quantity/price discrepancies before forwarding to accounts and to customer.
• Responsible for managing stock status for all retail and fleet vehicles.
• Ensures vehicles are properly displayed in the showroom
• Coordinate sales overview report with finance department and determine backlog orders to be invoiced, help resolve credit, invoices issues and any other account status issues.
• Process quotations and sales order in a timely manner including reviewing and checking orders according to established department policies and procedures.
• Track and help sales manager in his calendar, assist with meeting set up, and other duties as assigned.
● Provide monthly and yearly operating plan reports to the General Manager’s planning group.
● Maintains and tracks all Health Safety & Environmental related reports for all Offshore Drilling Department Rigs.
● Performs daily monitoring of invoices and materials in SAP PRC (Finance & Logistics)
● Maintains & track daily record of employees work time (SAP Timekeeping).
● Provide administrative support for the Department and Division Heads.
● Maintaining confidentiality in all aspects on the firm’s dealing and working
● Performs various daily balancing & validation procedures to ensure the completeness & accuracy of the Trust automated general ledger system.
● Prepares bank tickets covering the day’s various transactions based on the system-generated reports.
● Prepares monthly reports and financial highlights for Trust Investment Committee.
● Prepares Quarterly reports on Trust and Other Fiduciary Business and Investments activities to the Central Bank of the Philippines.