Arun Balan

Site Coordinator / Office Administrator
Green Top Contracting Co. Ltd., Saudi Arabia | Dec 2021 - Present
Procurement & Supply Chain
• Managed procurement cycle from RFQ preparation to delivery confirmation.
• Collected quotations, prepared comparison sheets, and coordinated PR/PO processing.
• Followed up with suppliers to ensure timely deliveries and prevent material shortages.
• Monitored PR/PO status and updated management.
• Supported vendor evaluation and performance tracking.
Logistics & Site Coordination
• Coordinated manpower mobilization and demobilization across multiple sites.
• Arranged transportation of materials, equipment, and personnel.
• Tracked equipment utilization and optimized rental costs.
• Managed material movement documentation, gate passes, and site approvals.
• Liaised with freight forwarders and transport providers.
Compliance & Documentation
• Maintained procurement and logistics documentation per Aramco / SEC standards.
• Ensured availability of TPI certificates, operator approvals, and inspection reports.
• Coordinated third-party inspections and aligned reports with POs.
• Maintained audit-ready documentation for clients and internal reviews.
Reporting & Administration
• Prepared weekly and monthly MIS reports on PR/PO status, delivery performance, manpower, equipment utilization, and logistics costs.
• Developed Excel dashboards using Pivot Tables, XLOOKUP, and analytical formulas.
• Handled site entry approvals, Iqama renewals, ticket booking, timesheets, and accommodation coordination.

• Managed procurement support: quotations, price comparisons, and supplier follow-ups.
• Maintained inventory records, GRN entries, and stock tracking.
• Processed orders, documentation, and coordinated with customers for payments.

• • Managed procurement support: quotations, price comparisons, and supplier follow-ups.
• Maintained inventory records, GRN entries, and stock tracking.
• Processed orders, documentation, and coordinated with customers for payments.

• Coordinated field teams for maintenance and upgrades.