Academic Coordinator
Gulf Medical University
مجموع سنوات الخبرة :13 years, 11 أشهر
• Contribute to the development policies and procedures applicable to the Academic Director’s Office, which are endorsed by the Deans of colleges, ensuring that they promote leading practices and excellence;
• Report to the Vice Chancellor of Academics the progress of clinical programs offered in various colleges in the university, achieving towards the university goal in liaison with the Deans;
• Manage the programs development process to make sure that faculty adhere to such processes and timeline;
• Support various accreditation process in coordination with the Deans, Academic Director and Institutional Effectiveness;
• Ensure all documents related to new or existing courses are complete for submission at the time of Commission for Academic Accreditation (CAA); Complete the requirements of documentation for the Ministry of Higher Education inspections.
• Researches, analyzes and prepares administrative and statistical reports of the academic office;
• Facilitate the Academic Office, hospital Academic Council Meeting, University Academic Council Meeting and Inter professional education meetings;
• Coordinate in the development and implementation of a viable internship program; identify and monitor internship sites, conduct site visits to evaluate appropriateness of internships for students; maintain Internship database.
• Supervision of academic secretaries and oversee their daily operations;
Role as Academic Secretary to the Dean of College of Health Sciences, GMU (2010-2016):
• Administrative assistance in the day to day functioning of 5 programs offered in the college with diverse group of faculty and students.
• Manage the registration process of new applications, organizing and filing .
• Maintaining the documents and records of each student from admission, attendance, evaluation, grades, internship, projects etc till graduation
• Manage the student induction program
• Services to provide e-learning access;
• Assist the program directors to prepare the program timetable in compliance with the credit hours and healthcare facility.
• Facilitate with IT team to integrate LMS and SIS.
• Support the Dean in finalizing and processing the required documents for faculty annual appraisal forms and promotions in coordination with the HR
• Oversee and facilitate resources management
• Manage student evaluation processes in collaboration with the Institutional Research unit
• Oversee examination processes
• Assist faculty to allocate students research projects
• Arrange academic counselling according to applicable policies and frameworks.
• Complete the requirements of documentation for the MOHESR inspections for various programs.
• Reach for first aid or medical facilities for student in need
• Assist in the investigations of incidents involving student discipline.
• Keep a track of alumnus
• Coordinate and assist various events and activities like, annual scientific meeting, prepares agendas, arranges reservations and facilities and caterer, issues information or invitations, coordinates speakers
• Facilitate College Council, academic, curriculum, inter professional education committee meetings.
• Primary support to the Sales Team
• Screening of emails and correspondences
• Schedule meetings and appointments with customers
• Power point presentation of the projects during client meetings and exhibitions
• Arrange submission and timely processing of forms
• Prepare application form and payment structure for new bookings
• Prepare Sales Agreement for new bookings as per the schedule
• Ensure all documents are complete for submission
• Maintain hard copy and electronic filing system
• Coordinates with Accounts dept for payment collection
• Prepare monthly Sales report to Manager Sales
• Place order, stock, and distribute office supplies
• Executive diary management of GM-HR, scheduling meetings and appointments
• Schedule internal and external meetings (Investors) and conferences
• Manage and screen telephonic and other means of communication
• Schedule interview for senior management candidates
• Travel management all other related arrangements
• Screening of correspondences and emails, records and forward to the concerned
• Self correspondence on behalf of GM’s Office
• Coordinate with various departments of the organization for HR effectiveness
• Counseling students for advanced course, comply with joining formalities and prepare periodic reports and statements of student enrolment
• Attendance monitoring of students, batch allotments, faculty assignments and re-scheduling training program
• Record the staff attendance and monthly statements
• Incentive calculations of counselors
• Fee collection records and due reports to Administration Department
• Assign daily tasks to technical /service executives, in consultations with Manager Administration
• Verification of service book of technical executives
• Preparation of monthly attendance particulars of employees