Arun Kumar س

Project Procurement Manager. Oil & Gas EPC mega projects

Supervising overall procurement and sub-contracting activities of the project as covered in the contract entailing planning, internal resource allocations subordinates appraisal, training proposal, procurement related procedures development in line with contracts and its approval and implementation, participation in contract review & progress review meetings, pre-award scope review at RFQ stage and comparing with budgets &set targets
Steering a team of 28 Engineers, specialized (buyers)in package, rotary, static, piping & pipe line bulks, Electrical, Instrumentation, Sub-Contracts, Site Procurement team for Non engineered items, SPIR Co-coordinator, expediting; logistic &custom clearing team, store manager, document controllers (internal &external), office administrators & an interface co-coordinator to ensure proper coordination between inter disciplines like Engg., QA/QC, Finance, Planning, Site team, client and so on to maintain close co-ordination to meet the committed T&C' and main contract schedule
Arranging inter-disciplinary scope clarification meetings for each major package before purchase/sub-contracts award
Taking strategic decisions, based on criticality of package / equipment, it's source location, logistic feasibility, project delivery schedule, budget &selection of vendors
Conducting review of all commercial bid tabulations and variance analysis with tender stage documents, preparation of file note approval from higher management approval for major big ticket items &overruns if any, budget tracking, negotiating with technical compliant vendors on commercial (T&C and price) and awards
Managing organization of Procurement Office and certification of vendor /sub-contractor invoice and tracking

Spearheading procurement and Contracts division of Indian operations with a Team of 20 Engineering specialized in Buying, Administration, Expediting, EXIM & Logistic
Supervising overall project orders execution, taking strategic decision for all projects to optimize the cost
Steering efforts in vendor development & selection, commercial evaluation, negotiation (T&C and Price) and finalization of orders
Participating in Top Management decisions on business development, business diversification and bidding strategies
Liaising with supporting departments such as Engineering, QA/QC & Finance, Construction & Commissioning Teams
Sharing inputs with the Bidding Team including pricing, vendor selection & tax implications of turnkey EPC contracts (gas compressing units, fuel depots, cross-country pipe line, process plants, chemical plants, reformers & fired heater packages)
Supporting decision-making in contracts Finalization, change orders, extra scope dispute resolutions / settlements
Developing Internal Procedures, Contract suitable for current EPC business models
Adapting Global sourcing for Project Capital Equipment’s (China, Europe, Korea, Far-east Asia, Japan)
Scrutinizing cash flow statement and supporting all tendering part on commercial aspects
Playing a key role as Corporate In-charge of company owned Fabrication shop in SEZ

Dy. GM Procurement and Contracts

Key Result Areas:
•Working in Core procurement and Contracts division of the Dangote Group as covered in the Contract includes sourcing of project Capital Equipment, Licensor Packages (Fired Heater, Flares, Nitrogen plant, Hydrogen Plants, Aux Boilers, Pressure vessels Heat Exchangers, APH’s, DGs, Meter skids, Line Pipes, Mainline Ball valves, Leak detection system, etc….) and technically compliant and approved products and services in time, commitment to delivery as per project approved planning package
•Supervised selection of vendor, floating enquiries, bid receipt, technical evaluation co-ordination, commercial evaluation, negotiation (T&C and Price) and finalization of orders
•Spearheaded a team of 12 Local members basically Procurement and Logistic Engineers to ensure project milestones are met as per contract schedule
•Liaised with supporting departments such as Engineering, QA/QC & Finance, Construction & Commissioning Teams
•Shared inputs with the Bidding Team including pricing, vendor selection & tax implications of turnkey EPC contracts (License Package vendors, fuel depots, Tankages, cross-country pipe line, reformers & fired heater packages)
•Developed Contracts & sub-contract and Bridge agreement documents suitable for EPC package items, site and shop works contracts, vendor development, floating enquiry, receipt of quotations, pre-bid and post bid discussion & clarifications, techno-commercial evaluation, negotiations, and awards
•Dealt with contracts including change orders, extra scope of works, dispute resolutions / settlements, contract clause clarification & interpretation), provided cash flow statement to finance, expediting, logistic planning, certified vendor payments / bills, invoice processing, and controlling
•Monitored global sourcing of main project capital equipment bulk sourcing, finalization of commercial terms and conditions, payment terms, price, banking related documentations (LC’s, T/T) and logistics; mainly dealing with China, America, Europe and Korean vendors
•Scrutinized cash flow statement, release of vendor payments, bank guarantee related tracking and reporting, vendor development, appraisal of sub-ordinates, attending meetings with clients during proposal stage and kick-off and progress meeting
•Supporting all in house capital budget estimation for future plans.

Some of the Major Package Handled:
•Process Fired Heaters Package (fully Modularized) - CDU-3, NHT-1, CCR-2 MHC-2 Nos (Vendor: JNK Heaters - S. Korea) -Package Cost: 127 Mn USD
•Direct Fired Heater Package (Vendor: Jhon Zinc - EUROPE)-Package Cost: 2.2 Mn USD
•Hot Oil Heater Package (Vendor: Thermax - India)- Package Cost: 8.6 Mn USD
•HRSG Package - 8 Nos Capacity 110 TPH (Vendor: Thermax - India): Package Cost: 72.2 Mn USD
•HMU Package 2 Trains - each 100 KTPA (Vendor: Air Liquid - Germany) : Package Cost: 46.6 Mn USD
•Nitrogen Package (Generation Storage and Veporisation)-2 Trains of each -9500 Mn3/Hr (Gas) with 8 Double Wall liquid nitrogen storage vessels (Vendor: Sichuan Air Separation Plant - China): Package Cost: 12.2 Mn USD
•Cooling Tower Package (Vendor: Paharpur - India); Package Cost: 22.15 Mn USD
•Bare Line Pipes API Gr 36” X-65, 25 THK PSL2-(Vendor: MAN Industries - India); Package Cost: 35.8 Mn USD
•Fabricated Pressure vessels and Heat Exchangers, Filter, Incinerators, Air Equipment, Catalyst handling & Loading equipment’s, Cranes, Package Cost: 170 Mn USD
•Electrical GIS, Cables, Transformers, Motors, DB’setc…. Worth 350 Mn USD.

Accomplishments:
•Pivotal in saving of Millions of USD through innovative approaches such as proposal of new vendor with technical compliance, sourcing from LCC ( Low Cost Countries like, China, India and S. Korea), contacting through Metal Trading agencies etc..
•Played a key role in overcoming Approval of new vendors, logistic issues, technical issues / challenges during the execution of contracts / projects

Supervising overall procurement and sub-contracting activities of the project as covered in the contract entailing planning, internal resource allocations subordinates appraisal, training proposal, procurement related procedures development in line with contracts and its approval and implementation, participation in contract review & progress review meetings, pre-award scope review at RFQ stage and comparing with budgets &set targets
Steering a team of 28 Engineers, specialized (buyers)in package, rotary, static, piping & pipe line bulks, Electrical, Instrumentation, Sub-Contracts, Site Procurement team for Non engineered items, SPIR Co-coordinator, expediting; logistic &custom clearing team, store manager, document controllers (internal &external), office administrators & an interface co-coordinator to ensure proper coordination between inter disciplines like Engg., QA/QC, Finance, Planning, Site team, client and so on to maintain close co-ordination to meet the committed T&C' and main contract schedule
Arranging inter-disciplinary scope clarification meetings for each major package before purchase/sub-contracts award
Taking strategic decisions, based on criticality of package / equipment, it's source location, logistic feasibility, project delivery schedule, budget &selection of vendors
Conducting review of all commercial bid tabulations and variance analysis with tender stage documents, preparation of file note approval from higher management approval for major big ticket items &overruns if any, budget tracking, negotiating with technical compliant vendors on commercial (T&C and price) and awards
Managing organization of Procurement Office and certification of vendor /sub-contractor invoice and tracking

Procurement & Sub-Contracts

Key Result Areas:
•Managed overall procurement and sub-contracting activities of the Project as covered in the Contract includes sourcing of project Capital Equipment, technically compliant and approved products and services in time, commitment to delivery as per project approved planning package
•Supervised selection of vendor, floating enquiries, bid receipt, technical evaluation co-ordination, commercial evaluation, negotiation (T&C and Price) and finalization of orders
•Spearheaded a team of 18 members basicallyProcurement and Logistic Engineers to ensure project milestones are met as per main contract schedule
•Liaised with supporting departments such as Engineering, QA/QC & Finance, Construction & Commissioning Teams
•Shared inputs with the Bidding Team includingpricing, vendor selection & tax implications of turnkey EPC contracts (gas compressing units, fuel depots, cross-country pipe line, process plants, chemical plants, reformers & fired heater packages)
•Developed sub-contract documents suitable for indigenous EPC sub-contracts for package items, site and shop works contracts, vendor development, floating enquiry, receipt of quotations, pre-bid and post bid discussion & clarifications, techno-commercial evaluation, negotiations, and awards
•Dealt with contracts including change orders, extra scope of works, dispute resolutions / settlements, contract clause clarification & interpretation), provided cash flow statement to finance, expediting, logistic planning and implementation, SCN and GRN clearance, dispatch clearances, logistics tracking, certified vendor payments / bills, invoice processing, and controlling
•Monitored global sourcing of main project equipment& pressure parts, specialized requirements of the project, bulk sourcing, finalization of commercial terms and conditions, payment terms, price, banking related documentations (LC’s / CAD, T/T) and logistics; mainly dealing with America, Europe and Korean and Chinese vendors
•Scrutinized cash flow statement, release of vendor payments, bank guarantee related tracking and reporting, vendor development, appraisal of sub-ordinates, attending meetings with clients during proposal stage and kick-off and progress meeting

Procurement & Contracts

During JERP (Jamnagar Export Refinery Project) -

Pre-award of Contracts
•Managed contract finalization / award and contract management (in PMC roll) of:
•Process licensor packages (Hydrogen, Nitrogen, Fired Heaters, HRSG & Aux Boilers, Delayed Coker Unit, Desalination Plants, Compressors, SRU & TGTU)
•Site Technical Service Contracts entailing:
•Getting the bids, co-ordination with technical team for technical approval, discussion and agreeing on general and special terms and conditions of the contracts, performance guarantee, decision on scope splitting / order split based on strategic locations of engineering, materials sourcing locations, fabrication location, construction location in respective currencies
•Finalizing umbrella agreement to bind split order under one contract which governs the contract scope / terms & conditions and other set of legal clauses

Post Award Contract Management
•Supervised release of respective P.O. through system (SAP), arrangement for contract kick-off meeting with project management, design, construction, quality, HES, Logistic, Expediting, Commercial / Accounts Teams, finalizing the billing schedule & approvals, agreement of deliverables in terms of engineering and materials, keep track on change orders, analysis of change order and approval, schedule tracking, expediting, invoice control and payment certification, track of LC / SBLC, Bank / performance guarantees, inputs to Accounts for Liquidated damage deductions, receipt and analysis of notices towards force measure to account for delivery extensions, exercise of suspension, buy back, arbitration clauses and so on
•Contributed in arbitration process to provide proper authenticated documentation/feedback from various departments
•Liaised with logistic department during shipments, final documentation, tracking of shipment / documentation, contractor appraisal, customer feedback certification
•Made amendments to the contracts for final agreed change orders and settlements if any, contract closeout report preparation and recommendation for issue of completion certification

Procurement Activities - During JERP with RIL
•Engaged in buying activities of indigenous and imports - Taylor made items, standard catalogue items, software and hardware, package items, safety systems
•Worked on SAP based procurement activities (i.e. e-procurement) includes, floating enquiry, receipt of quotations, techno-commercial evaluation, order negotiation, orders placement, expediting and logistic control

Procurement Activities During Reliance Infocomm:
•Managed procurement of telecom equipment and accessories, RF cables, antennas, OFC cables, Security systems (With Magal securities - Israel), DG sets, RF connectors, splicing kits, erection contracts, AMC contracts, Development of new products like, routers, land telephone instrument, card recording system, explored and added new vendors from LCCs