Internal Audit Manager
Yas Medical Centre
مجموع سنوات الخبرة :23 years, 10 أشهر
• Review and analyze documents before submission to Chairman’s office for approval for Yas Medical Services LLC, Yas Pharmaceutical LLC & Arabian Yas LLC. Report any deviation from the policy to Chairman’s Office.
• Help in designing & implementing effective internal controls.
• Recommend new business opportunities.
• To review systems and procedures, report findings and recommendations and monitor compliance and implementation.
• Review and report.
• To conduct review task requested by management, provided such reviews and tasks do not compromise the independence or objectivity of the internal audit function.
• To conduct investigations and report for financial/operational issues under the umbrella of Whistle Blowing Program.
• Review all proposed policies, procedures, internal & external contracts.
• Review fixed assets report for Furniture & Fixture, IT and Machinery & Equipments made by Accounts & Finance Dept.
• Review the Monthly Pharmacy Inspection reports.
• Review reports for expired/near expiry items.
• Conduct stock take in pharmacy biannually and report.
• Review weekly cash collections reports of accounts & finance dept. for YAS Medical Centre, YAS Pharmacy & Arabian Yas.
• Review, analyze & report on petty cash expenses.
• Review and analyze payments for YAS Medical Centre, YAS Pharmacy and Arabian YAS with regard to timeliness and accuracy.
• Review & analyze monthly payroll for YAS Medical Centre, YAS Pharmacy and Arabian YAS staff . Review the accuracy of staff’s final settlements, clearance documents.
• Review & analyze monthly staff attendance report. Further advise HR to take action / counsel with staff who deviate the attendance policy
• Review and analyze timeliness and accuracy of the Monthly Staff Reward Reports, transfer of Accumulative Reward for YAS Group staff into accounts biannually. Review and analyze timeliness and accuracy of the Reward for outside doctors, clinics, laboratories etc. for referred cases.
• Review & analyze the bank accounts reconciliation reports submitted by accounts & finance dept. Review & analyze the funds to be transferred from one account / bank to another account / bank.
• Review company bills submitted by accounts dept. on monthly basis for onward submission to Chairman’s Office. Review and report the timeliness of company bills submission to the concerned insurance / non insurance companies.
• Review and analyze the report submitted by Accounts & finance dept. for recoveries against companies’ bills.
• Review and analyze quotations prepared by Arabian Yas for Civil, MEP and maintenance works to be submitted to clients.
• Review & analyze over all Monthly Net Profit / Loss report, Individual Dept. Net Profit / Loss report for YAS Group submitted by accounts & finance dept. for onward submission to Chairman’s office. Make recommendations after comparative analysis with the respective months of last 3 years.
• Coordinate with Accounts & finance dept. to finalize the books of accounts by ensuring the adherence to reporting deadlines and preparation of the audit file. Coordinate with external auditors, before, during and after each annual audit. Coordinate with Accounts & Finance Dep. for filling necessary tax returns (Provisional / Actual). Comply with government and local regulations.
• Making sure that all operations of the organization are within the policies and plans laid down by the management.
• Taking part in management meetings and formulating policy framework.
• I’m also involved in planning and execution of 25 bedded Obstetrics & Gynecology New Hospital in Al Buraimi, Oman.
• Supervising & coordinating the matters with design consultant, project contractors for construction of building, civil works, Medical Gas Pipeline System (MGPS) installation, Modular O.T, HVAC, Fire Fighting infrastructure, Machinery & Equipments etc.
• Also processed the corporate loan application and got the bank loan sanctioned for the project.
• Installed Bio-Metric attendance machine and monitored Employee Time Management through the same machine.
• Handled around 100 employees’ payroll for three different entities.
• Maintaining the complete payroll of the company as per policy. Interprets company policies & government regulations affecting payroll procedures.
• Checking the bio metric attendance report of the staff for adjustment of leaves or any other deductions (advances/loans/other recoveries) before generating the payroll.
• Review of personnel records to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on payroll.
• Review and approve payroll deductions, ensure accuracy of payroll as per the policies.
• Conduct HR initiated payroll audit to ensure the compliance of payroll policies and procedures and rectify the findings made.
• Review all transfer letters to the banks, coordinate for any payroll issues. Settlement of all staff encashment and staff benefits according to staff eligibility including all encashment and final settlements.
• Review full and final settlement of separated employees and ensure that all the formalities are complied with, all liabilities are checked and the final amount sent to bank.
• Adept in completing hiring and induction process for medical non medical staff.
• Assisting the PRO towards documentation of renewal / cancellation / new employee visa and other admin works.
• Review reports relating to staff accruals (annual leave/gratuity/air passage) & queries relating to staff benefits.
• Review the HR System on the status of new/separated employees in order to generate headcount report.
• Review and recommend for approval of the staff loans applied by employees.
• Review and recommend for approval of Leave Salaries and Air Passage for employees.
• Review of salary certificate, NOC letters, offer letters, confirmation letters after probation for employees.
• Review and recommend for approval of staff overtime based on the biometric and manual attendance reports.
• Approving petty cash vouchers / Invoices / LPO for admin related expenses.
• Preparing of increment / suspension / promotion / warning letters of employees.
Internal Audit Department; I have been working in internal audit department as an audit manager and responsible for developing the internal controls for YAS Medical Centre, YAS Pharmacy & Arabian YAS and look after the applications of the same. Ensure that all operations of the organization are within the policies and plans laid down by the management. Ascertain the reliability of accounting & other data developed in the organization. Review and appraise the soundness, adequacy & application of accounting, financial & operational controls. Responsible for application of Whistle Blowing Program, undertake special investigations for any wrong doings/deviations as per incidents or directives of CEO and prepare reports. Participate in the managements meetings arranged for formulation / amendments in the policy framework.
Commercial Department; Also heading commercial department dealing with Insurance & Non Insurance companies. Negotiate terms of new contracts with new insurance / non insurance companies. Prepare and maintain price list of procedures and tests. System development and supervision of health insurance policies as per table of benefits. System development and supervision for claims processing and billing. System development and supervision for accounts receivable, resubmission and reconciliation. Development of health insurance manual for insurance & non insurance companies. Looking after insurance claims & billing processing for in time billing of claims. Reclaim the rejected claims from insurance / non insurance companies after fulfilling the missing requirements/documents. Reconcile with the insurance / non insurance companies on regular basis. Supervise insurance coordinators regarding pre-approvals, claim forms and other matters. Time to time communicating with the attending physicians regarding claims. Continuing education process of staff and doctors regarding the insurance matters. Guide attending physicians regarding different requirements of insurance / non insurance companies. Guiding front desk staff regarding insurance policies, any change in the policies, and introduction of new policies by the insurance / non insurance companies. Supervise the insurance staff as a whole.
Accounts Department; At the same time also looked after Accounts Department as HoD for six months and took care of all areas relating to accounting functions. Meeting tight deadlines and a multitude of accounting activities including maintenance of the General Ledger and all subsidiary ledgers, reconciliation of all balance sheet accounts reconciliation of intercompany transactions, ensure the timely reporting of all monthly financial information. Ensure timely preparation of credit bills for onward submission to insurance & non insurance companies. Ensure timely recovery of bills from insurance & non insurance companies. Ensure accurate and timely month closing. Monitor and analyze department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
I have worked there as Audit Manager in Audit & Risk Asset Review Group. I was responsible for Internal Audit of seventy different branches of Abbottabad, Attock & Swat Region. Internal audit review comprises of different tasks like checking of banking ledgers and respective proofs, analyzing the internal controls and ensuring proper implementation of the same, comparison of statement of affair, balance sheet and income & expense from past years of bank and preparation of reports for classified accounts, scrutiny of credit documents like approval of finance and terms and conditions therein, examination of security documents, verification of genuineness of approval of finance w.r.t MDL of the competent authority and of respective branch manager, checking of branch income & expense accounts and budgets for the year, examination of Account opening procedure, accounts maintenance and account opening form especially keeping in view KYC & AML regulations, checking & scrutiny of security stationary, physical verification of Cash in cash counter and in cash vault, Prize Bonds, RTC etc. Preparation, presentations and reporting of classified accounts. Conduct investigations and prepare special reports with fixing responsibilities and make recommendations.
Further as a team manager I was responsible to monitor/ review overall audit of branch/ division/ department/ circle/ unit and preparation of audit reports within budgeted time lines provided by Region Head. Review/ validate “Risk Assessment Data of Branches” and preparation of “Risk Assessment and Planning” sheet of branch. Discuss audit observations with branch officials and obtain management comments on these observations. Escalate critical issues that warrant immediate action with Management through Region Head/ GM. Perform audit area assigned by Region Head carrying significant Risk. Review work of subordinates to assure that audit work has been properly documented, ensure working papers include adequate audit evidence and work has been performed as per audit program. Consolidate exceptions according to their significance and Recommend Audit Rating for branch to Region Head. Facilitate review by interview and coaching process and continually assess work being performed for greater efficiencies and effectiveness. Be alert for new developments and assess their significance / implication as to audit procedures. Initiate new ideas and discuss with senior members/ counterparts for their implementation/ escalation for decision. Ensure that working paper file is adequately prepared for archiving. Prepare a draft report for review by the Region Head/GM. Ensure compliance of bank’s approved policies, guidelines, manuals, procedures etc. and government laws and regulations, IIA standards etc. to make audit activity effective. Analyze issues identified, establish root cause with full reasons behind breakdowns in controls and suggest appropriate solutions. Brief team members on their particular areas to provide effective coaching throughout the assignment to ensure the work is appropriate. Periodic or Surprise Inspection of stock held with the bank as security as prescribed by Group Head Audit & RAR or given in audit master data or given in bank’s approved policies, guidelines, manuals and procedures etc. Suggest changes required in Audit Master Data to Regional Head (Audit).
I was responsible for processing, credit initiation & underwriting of BS Term Loan, Running Finance “Business Sarmaya” & Home Finance “Pyara Ghar” products. Key responsibilities were to maintain good liaison and coordination with other departments like Sales, Quality Assurance, Branches, EAMU, FRMU, IT & Operations etc. in order to complete the loan initiation process. Analysis of the Credit Proposals forwarded by credit analysts under the umbrella of the Products Plans to ensure all credit measures are being taken & deviations are marked as per PP. Analysis of customer’s income through bank statements, income estimation evaluation by third party and income tax returns. Analyze Data-check & e-CIB for reviewing customers past credit behaviors. Implement effective controls in loan origination process and furnish continuous feedback on key characteristics to CIU Head. Provide timely and value added feedback to management on any negative trend/observation. Ensure continuous training and updation of Team members.
I worked in Credit Initiation Unit as “Credit Analyst” & looked after cases forwarded from fifteen different cities of Punjab. I was responsible for processing, analyzing and approving new accounts in consumer products. Ensure approval decisions are in line with the Risk Management Policies set by bank. Look after the negative areas, negative professions, and age limit to minimize the risk. Log-in auto financing cases received from sale processors. Coordinate with Sales, EAMU, FRMU, Operations, Quality Assurance and Branches etc. Daily brief & debrief of stuck up financing cases with relationship managers. Generate Data-check & e-CIB for customers past credit behavior. Cross checking of bank statements, income documents, calculation of debt burden for income estimation. Maintain Log in MIS on daily basis. Reporting MIS to all relevant departments on daily basis. Finally make cases ready for final decision by CIU Head.
I have worked as Personal Banking Consultant in Consumer Loans Department. I was responsible for analyzing and screening of valued prospects from different working communities and covert them in to potential customers of the bank. Coordinate with processors for discrepancy resolution & related matters. Achieve monthly targets set by management. Also worked as pre-screener to check and complete the new consumer loans proposals. Coordinate with sales staff, Coordinate with rejection review unit for discrepant cases resolution. Conduct data check and e-CIB reports for analyzing clients past credit behavior.
I have worked in the company as an “Administrator/Accountant” responsible for looking after general administration of office, accounts & matters of customers & suppliers, other matters which are necessary to fulfill the requirements of HM Custom & Excise (HMCE) & Inland Revenue department of UK.
I worked in library as In-Charge Circulation (Front Desk Manager) managing the following; Registration & clearance for library users, administration of library premises, supervision of students workers in library, internal audit of stock, maintenance of users accounts, calculation, mailing of overdue notices & management of overdue fine, respond users queries, monthly report of users accounts, data entry & maintenance of course reserve/passive reserve books, daily statistics maintenance, binding of journals and newspapers.
Projects
Collecting & correcting financial data of different companies of Pakistan for the Business Development \ Fund Raising Department of LUMS.
" Press Clipping Research " of newspapers The News, Dawn and Business Recorder consisting Analyzing, Marking, Data Entry, Scanning, Cutting & Pasting of news items in forty different subjects files at Lums.
PGD in Hospital Administration
ACCA
MBA
PGD CMA
Commerce