Group Receivables & Account Reconciliation Manager.
Alamar Foods Co. LLC. Domino's Pizza
Total years of experience :13 years, 9 Months
Managing the Accounts Receivable function of Dominos in KSA and Group (Bahrain-Jordan-Qatar-UAE-Egypt)
• Supervise daily cash & pos deposits reconciliation “System vs actual deposited in bank statement”.
• Supervise receivable activities, SOA, collection, Aging and trial balance reconciliation.
• Maintain aggregators “hunger station -Jahez-ToYou-TheChefz & Talabat” collection, aging and monthly reconciliation and system entries.
• Spot errors and suggest tools to improve efficiency and controls over stores operation daily activities related to sales and cash deposits.
• Supervising end-month revenue & AR closing process allover Dominos Group & prepare final trial balance with relative account’s breakdown.
• Maintain quarter and annual audit requirements and walkthrough related to revenue and its relative accounts.
• Maintain annual IT audit process & walkthrough to validate system function for revenue and its related components through Pulse & ERP.
• Supporting in quarter and annual stock count process with inventory team.
• Managing weekly meetings with IT supervisor to sort out the daily sales integration issues.
• Supervising revenue share accrued booking & reconciliation to ensure accruing monthly revenue share due to landlord based on rent % agreement.
• Set-up the proper invoicing & accounting process related to frequent cash customer events which pay later as agreed Coinciding with the start of Dominos food truck operations.
• Preparing monthly sales & cash flow forecast report.
• Assist and provide direction to junior accountants, including coaching and training.
• Supervising Point of Sales devices availability "new requests, re-allocation, maintenance follow ups, POS registry updated by each device status if working or damaged, tracking Lost devices & review, approve it's related GL accrued entries."
• Monitoring the invoicing and money collection processes & ensuring the timely collection of payments.
• Oversee the processing and organizing of invoices, records ensuring quality maintenance at every step.
• Verifying, approve and post the daily sales and accounts receivable transactions (store cashier system vs ERP system).
• Preparing VAT output report with its related reconciliation.
• Reconciling the accounts receivable ledger to ensure that all payments are accounted for and accurately posted.
• Communication of process to be undertaken for bad debts
• Foster strong partnerships with key stakeholders in the organization (Loss prevention, Marketing, Operation, etc.) to mitigate the potential risks related to cash sales deposits and controlling & to achieve optimal results.
• Preparing the annual appraisal for Group AR account team.
Company Financial Used System: Oracle - Business Elite 12
Work Responsibility:
1- Handel Daily Collection Reconciliation for all Showrooms with Bank Credit transactions
2- Handel Sales Staff Commission (Calculate - Record accrual and Payment - adjust if any discrepancies)
3- Handel Bank Facilities (LCs - LGs - Loans) for all the bank accounts & it’s Monthly Reconciliation
4- Handel Petty Cash for all Showrooms, Head Office and Warehouses (Payment - Record)
5- Monthly AR (Oracle Receivable module) Closing process
6- Prepare Daily Cash Flow Report to Finance Manager
7- Monthly Bank Reconciliation (Local - foreign Banks)
8- Handel Customers Refund Process (Payment - Monthly Reconciliation)
9- Proceed end of year Inventory for all Locations
10- Staff Payroll Process and it’s apply on WPS system ( Wages Protection System)
11- Handel Yearly Budget for all procurement requests & orders to be within applied Budget
12- Prepare Customer Balances reconciliation with showrooms record - Follow ups uncollected balances
13- Prepare Monthly Customer BL ageing
14- Assist Chief accountant with yearly closing & Financial statements with EY (Auditors)
15- Handel Staff benefits and accounts (business Trips- Loans - Fess - Payroll)
16- Prepare Sales Staff Performance Report with YTD (Year To Date) related reports
17- Share and help the team in daily and monthly GL recording an Payment process on Bank online system
with any other tasks assigned by Chief accountant and finances Manger
Company Financial Used System: ERP - Open ERP
JOB Responsibility:
1. Monitor all account payable checks, prepare invoices for all and prepare updates on all accounts.
2. Manage all petty cash and prepare cash flow reports.
3. Reviews accounts payables and weekly check runs. Prepares work
4. Papers and supporting schedules for the annual financial review.
5. Customer invoicing and Collection follow ups
6. All Running Projects Status and follow up with Project Management Department
7. Handling NCB Bank Guarantee & LC and Tracing until refund it back to company account
8. Purchase Orders and it’s Payments Status with each Distributor and Vendor
9. Company insurance Contract for all the Staff
10. All Staff Final Settlement Process
11. Internal and external Flight reservation online (Flynas & Saudi Airlines)
12. Company Legal Documents and Process of renewal each document through SADAD
13. Company Warehouse module in ERP and all Store's items
14. Company Staff's Payroll Sheet
15. Company Staff's Cash Loans and it’s Settlement tracing
16. Company Office Rent process
17. Sales Team Commission Policy and it's Process
18. Company Staff's Employment Contracts
19. New Staff's Visa Process with Kafeel up on Receiving Iqama
20. Payroll Sheets every Month
21. Handel All Staff Issues (vacations Tracing & Loans settlement & Attendance & Health insurance &
Business Trips & annual Vacations )
22. Monitor efficient working of HR staff and inform employees of insurance programs and employee
benefits
23. Ensures that the proper contracts are prepared for employees.
24. Reviews regularly manpower needs of the company
25. Maintain all MOL procedures for New Joining Employees for issuing Iqamas and Sponsorship transfers
26. Follow up the coming shipments and all its process until Deliver all the items to End User and Tracing the
undelivered items
27. Prepare monthly Customer aging & follow up collection.
Company Financial Used System: DE-MIXS
Finance Responsibility:
1- Handling all day to day accounting matters in fully computerized environment ensuring that all books
are properly maintained for fifteen branches.
2- Preparation of all audit work.
3- Inter branch reconciliation.
4- Handling journal vouchers and financials related to the main office and other Branches.
5- Handling all TRF (Inward Transfer) For Main Branches by Recording on SYS .To be ready for Transferring.
6- Handling RTA all day to day computerized trnx. For all branches up to reconciliation with RTA.
7- Handling National Bond all day to day computerized trnx. For all branches up to reconciliation with NB.
8- Doing Monthly Reconciliation for the Banks & Foreign Correspondents
9- Opening new EWPS (Wages Protection System in UAE) Customer in Our System.
Company Financial Used System: Manual System
JOB Responsibility:
1- Handling all the day to day foreign purchasing matters in fully computerized ensuring that all books are
probably maintained.
2- Handling funding to suppliers through Banks .
3- purchasing process from receipt the purchasing order throughout following up all the procurement
procedures
4- contacting with suppliers abroad till dispatching the cargos to ports &airports
5- follow up the customs clearance till receiving the goods in our warehouse
University: EGYPT –
