Lead Contracts & Procurement Advisor (Compliance Lead)
Antonoil Services DMCC
Total years of experience :13 years, 9 Months
‒ Supervise overall vendor management and vendor development activity.
‒ Review current Contracting & Procurement processes and templates, amend (where needed) and get final processes agreed by all parties.
‒ Drive Records Management and its compliance within C&P.
‒ Oversee and monitor overall compliance to all contracting & procurement processes and audit related requirements.
‒ Establish robust Reporting system across Contracts & Procurement.
‒ Work closely with Legal department to assess overall
risks/controls and ensure robust controls are in place to avoid potential risks.
‒ Act as “Go to” person for C&P department as when
support is needed to ensure compliance to the processes and standards.
‒ Lead & manage direct / indirect procurement of technical and non-technical goods, services / contracts from local and foreign sources with development and implementation of effective controls in line with company’s policy.
‒ Develop & prepare contracts & procurement related requisitions / preliminary estimates / tender documents / Request for Proposals (RFPs) / Request for Quotations (RFQs) / Invitation-to-Tender packages (ITTs) / Contacting Strategies.
‒ Lead pre-bid meetings for clarifying SOW and resolving any queries.
‒ Lead bid openings: manage and execute commercial evaluations to deduce most advantageous bid(s), based on; technical acceptability, market prevailing prices, relevant landed cost calculations and TCO.
‒ Lead execution of contracts & issuance of purchase orders for materials, equipment, and spares.
‒ Lead & execute pre-qualification of suitable vendors.
‒ Manage contractual disputes (if any) as per agreed terms and conditions and manage final closeout.
- Management of enlistment procedures for new suppliers and contractors, focusing on pre-qualification standards.
- Development and preparation of procurement and contract-related documentation, including tender documents, RFQs, RFPs, ITTs, and handling purchase requisitions.
- Oversight of techno-commercial evaluations to identify advantageous bids based on technical acceptability, prevailing market prices, historical pricing trends, relevant landed cost analyses, and TCO assessments.
- Supervision of contract execution processes, including the issuance of purchase orders, resolution of contractual disputes, management of amendments, variation orders, cancellations, extensions, and claims, ensuring requisite management approvals.
- Coordination of clearance procedures for sea and air shipments (200+ annually), including the release of Shipping Guarantees and Indemnity Bonds (IBs).
- Preparation of comprehensive analytical reports on procurement and contracts to facilitate informed decision-making.
- Management of the export-import cycle for foreign equipment and machinery, ensuring compliance with regulatory frameworks.
- Develop; scope, drawings, BOQ, engineering estimate, specifications and complete procurement & contracts related technical tender docs. for bidders.
- Carry out pre-qualification for all the bidders / suppliers / contractors.
- Prepare Terms of Reference (TOR) / ITTs / RFQs / RFPs for vendors.
- Prepare SAP ECC 6.0 (ERP system) purchase requisition for processing.
- Evaluate technically & commercially all the bids/offers of bidders including technical evaluation of machinery, equipment, materials etc.
- Lead execution of contracts & issuance of materials related purchase orders.
- Review of reports etc. (from design basis to FEED till detailed engineering).
- Manage scope creep and change order requests.
- Perform project & procurement management till close out including handling of kick-off meetings, site visits, QA/QC inspections and management of HSE.
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