Aseel Amer

Events Manager at Al Oula Events and Conferences Services

• Jordan - Amman
• My current job since September 2012

• Coordinate details of events such as conferences, sales meetings, business meetings, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, , employee appreciation events and virtual events.
• Calculate budgets and ensure they are adhered to.
• Book interpreters, talent, including musicians, bands.
• Visit venue to plan layout of seating and decorations.
• Coordinate and monitor event timelines and ensure deadlines are met.
• Work with printer and designer to develop event invitations.
• Create invitee list
• Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
• Conduct research, make site visits and find resources to help the sales team make decisions about event possibilities
• Create and revised room layouts for each event if the clients need it
• Serve as liaison with vendors on event-related matters
• Prepare name tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc
• Close out event deals
• Constant communication with guests and ensuring their satisfaction
• Assist with negotiations for space contracts book event space accordingly; arrange food and beverage requirements, order supplies/audiovisual equipment, make travel arrangements, arranging logistics, order event signs, and ensure appropriate décor (floral, linens, color schemes, etc.) to meet the quality expectations.
• Assist with managing on-site production and dismantling for events as necessary
• Responsible for training department in the company for any new employee in the company.
• Make training for the employees at our Cairo branch for 3 weeks.
• Propose new ideas to improve the event planning and implementation process
• Documentation and reporting of event activities.