Asel Ahmed Marfadi

Logistics Associate
WFP, Diplomatic Area, Nowakshot St., house No. 22, Sana’a, Yemen
https://www.wfp.org

• Develop contracts with transporters, warehouse landlord and various interlocutors and liaises regarding log issues.
• Provide support to logistics operations and activities, following standard processes and facilitating directly or indirectly the effective delivery of food assistance.
• Support timely planning of the transport and delivery of commodities & supplies to authorized partners & destinations.
• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to WFP standard reports and ensure information accuracy in corporate systems in support to informed decision-making.
• Liaise with internal and external stakeholders to support efficient logistics operations management.
• Provide guidance to support staff, to assist in completing standard tasks within time.
• Co-ordinate clearance of WFP import/export in liaison with clearing agents and customs officials.
• Initiate action for requests for duty exemptions on all WFP imported shipments, food and non-food items.
• Use COMPAS and WINGs systems for entry and create POs also perform subsequence.
• Update the qualitative and quantitative reports related to logistics department.
• Fleet Management and tracking looting incidents.
• Request De-confliction permits from Arab Collation to avoid airstrikes and do reports about road accessibility.
Food Aid Organization of the United Nation

• Fleet Management and tracking looting incidents, also creating and tracking purchase orders in our global system.
• Request De-confliction permits from Arab Collation to avoid airstrikes and do reports about road accessibility.
• Develop contracts with transporters, warehouse landlord and various interlocutors and liaises regarding log issues.
• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely planning of the transport and delivery of commodities & supplies to authorized partners & destinations.
• Support management of logistics vendors’ contracting activities including performance monitoring & measurement.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary and issue and renew all types of contracts related to logistics.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to standard reports and ensure information accuracy in corporate systems in support to informed decision-making.
• Liaise with internal and external stakeholders to support efficient logistics operations management.
• Provide guidance to support staff, in order to assist in completing standard tasks to agreed standards & deadlines.
• Co-ordinate clearance of import /export in liaison with clearing agents and customs officials.
• Initiate action for requests for duty exemptions on all imported shipments, food and non-food items.
• Use COMPAS and WINGs systems for entry and issue POs also perform other related duties as required.
• Update the qualitative reports related to logistics department and enter different data in its database.

• Provide necessary Logistics services for the operation of the mission.
• Properly manage the project’s resources and make them as cost-effective/efficient as possible.
• Operationally advice Kuwait Mission personnel on issues related to Yemeni rules and regulations.
• Prepare the technical aspects of project design and procurement planning.
• Procure required equipment for humanitarian relief projects funded by Kuwait organizations.
• Perform reviews of logistics terms and conditions on transport agreements, implementation orders, requisitions, contracts, purchase, delivery orders, lease for compliance with applicable rules.
• Survey market for new vendors and warehouses to store the materials and equipment and provide stock reports on each movement and implement the humanitarian projects such as providing food and NFIs for the targeted districts and beneficiaries.
• develop and sign contracts with vendors and service providers and follow up their implementation and write evaluation reports.
• Raise all necessary invoices with supporting documents for vendors’ payments where the services have already been rendered.
• Conduct operation management training for partners and vendors as part of capacity building, hold workshops where challenges in implementation are shared by implementing partners, action plans developed to mitigate/address challenges.
• Do inventory monthly, quarterly, and yearly in the missions’ warehouses.
• Formulating risk mitigation and capacity-building frameworks and plans to address identified risks and control weaknesses.
• Manage Mission’s Enterprise Risk, Internal Control and Audit Management.
• Ensure compliance with MOFA/Kuwait Mission audit requirements for all contracts, grants, and cooperative agreements. maintains annual audit plan.
• Write reports about procurement and logistics progress and daily follow-up service providers for each project and adhere to the project’s budgets and conditions.
• Supervise supply chain staff and provide technical guidance and suggest training topics that support work effectiveness and efficiency.
• Maintain supply chain databases and update them on a regular basis.
• support the consulate section in providing visas, birth certificates, and passports.

كتابة وتحديث التقارير الخاصة بالتصدير والتوريد من مختلف المعدات البترولية التي تستخدمها شركات البترول والغاز.
تحديث المعلومات المحفوظة بقواعد البيانات و التغطية في قسم شئون الموظفين كعمل رواتب الموظفين وبعض المقابلات الوظيفة والتعامل مع المواظفين في مختلف شئونهم.

كل مايتعلق بالمبيعات وعمل تقارير يومية وأسبوعية وشهرية وسنوية.
تحسين وتطوير العمل وكمية المبيعات بالتسويق الجيد للبضاعة.

كل ما يتعلق بالإمور المالية والموظفين.