Procurement Specialist
Health Authority - Abu Dhabi
مجموع سنوات الخبرة :14 years, 2 أشهر
Procurement Responsibilities
Oversee the purchasing of commodities, including electronics, Medical equipment, electronic assembly, , media buy and event management and other consultancy services related to the Health care Sector. Develop customer survey and apply results to realign department.
-Negotiate a major contract agreement with selected vendors, driving a good percentage of an annual cost savings.
- Conducted physical inventory of surplus stationeries and other items related to Media awareness campaigns, which included a detailed list with pictures that was posted on the entity intranet. Worked with internal requesters to redistribute such items, which resulted in avoiding cash write-off.
-Streamlined department processes and procedure to meet the actual employee’s needs .Instituted metrics to document cost savings, purchase requisition turnaround, and number of POs issued.
-Establish and develop the Department ‘s Purchasing Policies and Procedures and ensure they are documented and adhered to;
-Drafted an instructional how-to guide on the proper use of the purchasing and receiving modules of the ERP system.
- Guided process improvements for the Procurement Documents Control, resulting in elimination of redundant activities and fueling more effective processes and procedures.
-Prepare and develop Requests for Information/Requests for proposals (RFIs/RFQs/RFPs), Templates, works and goods for bidders
-Receive and review purchase requisitions for accuracy, completeness and proper authorization.
-Evaluate suppliers according to the supplier evaluation framework of the procurement section
-Monitor and maintain records of items purchased with details such as prices, delivery schedules,
and inventories.
-Coordinate with suppliers regarding late deliveries, defective items or items not matching agreed specifications.
Contract Management Responsibilities:
-Manage Non-Disclosure Agreements, Purchasing Agreements, Consulting Agreements, review of customer proposed terms and conditions.
-Maintain contractual records and documentation such as receipt and control of all contracts correspondence, customer contract information sheets, contractual changes, status reports and other documents for all projects.
-Work with information Security Section and Finance Department to coordinate contractual insurance requirements, pricing and discounting policies, export controls etc.
-Monitor competitive terms and customer satisfaction with our terms and conditions, contracting practices and recommend changes and Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
-Resolving Disputes in a timely manner.
-Monitor transaction compliance (milestones, deliverables, invoicing etc.) and Ensure contract close-out, extension or renewal.
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Responsible for working closely with the selected supplier and managing the companies procurement activities.
Duties:
- To procure various materials and services in line with set budgets
- Identifying, selecting and building a strong team of suppliers .
-To negotiate and agree appropriate payment terms, delivery time and other terms and conditions
- Assist in procuring services and other requirements as necessary
- Organize PR, LPO, vendor quotes for traceability
- Proactively engage with stores officer in delivering project needs and optimize inventory levels
- Maintain list of approved suppliers and update the list periodically as necessary.
-Carryout periodic re-evaluation of suppliers and take corrective / preventive actions as necessary
-To prepare purchase orders on time for review & approval and ensure disbursement of the same to the concerned.
-Assist in resolving invoice disputes and other hitches for smooth operations.
-To comply with the procurement & all other necessary policies & procedures.
- Prepare various reports as necessary.