Office Manager
Alrajhi International For Investment
Total des années d'expérience :24 years, 9 Mois
• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert manager about cancellations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Manage spreadsheets.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation English\Arabic..
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.
• Coordinating and preparing staff meeting reports and arranging Video conferences.
• Ordering for stationery
• Arranging documents for signature of CEO
• Doing visa arrangement for different nationals visiting office.
• Supporting department Manager
• Coordinating with all other departments
• Doing letter correspondence and creating memos
• Sending internal memos and email messages
• Handling incoming and outgoing faxes, e-mails and letters
• Keeping and updating files and records
• Issuing Purchase Orders
• Maintaining department Employees database
• Typing Contracts and other documents in English\Arabic.
• Collecting time sheets for employees
• Coordinating time sheets for employees
• Coordinating and preparing staff meeting reports and arranging Video conferences.
• Ordering for stationeries
• Arranging documents, forwarding to departments and follow-up
• Coordinating with different kind of suppliers as per purchasing requirements
• Arranging documents for signature of my direct Manager
• Creating slides in PowerPoint
• Follow up daily routine documents for processing
• Booking Air Tickets for Executives and Department Managers
• Complaints and feedback handling by database and responding
for complaints through emails, arranging problem solutions
• Doing visa arrangement from multi nations recruited by department
• Controlling employees complaining database system
• Replying for complaints via emails
• Keeping secret matters
• Maintaining Correspondence, Files and Controlling of all the Documents and
• Supporting Admin Dept in Issuing visa through Muqeem website
As HR Coordinator
Job Description:
• Involved in end- to-end recruitment process which includes Short listing the candidates with the help of various methodologies like employees referrals, head hunting, job portals, posting the advertisement, phone screening, scheduling interviews, taking personal interviews and negotiations, giving the offer letter.
• Involved in handling attendance details for payroll processing for all employees, which includes leave processing.
• Represented company at various seminars, trainings and workshops
• Organized various events for motivating Workforce.
• Graphic Designer using (Adobe Photoshop, Corel draw).
• Prepare quotation for raw materials
• Purchasing of raw material such as banner, stickers, Flex and INK
• Keeping records of delivered Items and Store Items
• Maintaining Stock room.
• Maintain Hardware and computer networks
Joned as MRC (machine Room Co-ordinator) took look after Hardwar\Software maintenance for computer LAB. later promoted as Faculty to teach computer Basics and MS office.