Assistant Coordinator
Khyber Pakhtunkhwa information Technology Board
Total years of experience :17 years, 5 Months
1. Reconcile invoices and identify discrepancies.
2. Create and update expense report.
3. Process reimbursement forms.
4. Prepare bank deposits
5. Enter financial transactions into internal database
6. Check spreadsheet accuracy
7. Maintain digital and physical financial records
8. Issue invoices to customers and external partners, as needed
9. Review and file payroll documents
10. Participates in quarterly and annual audits
11. Assisting and reporting to Project Coordinator
12. Supporting team with various administrative tasks
13. Maintain office inventory
14. Maintain files and records with effective filling systems
15. Performing bookkeeping activities
16. Help in making arrangements for meetings sessions and events.
Manager of Emergency Satellite Hospital (ESH) funded by ABASEEN FOUNDATION Designing and implementing office policies, Establishing standards and procedures, organizing office operations and procedures, supervision of office staff, monitoring and recording long distance phone calls, Preparation of time sheets, Control correspondences, reviewing and approving supply requisitions, updating organizational memberships, maintaining office equipment, supervision of office staff, designing filing systems, ensuring filing systems are maintained and up to date, defining procedures for record retention, ensuring protection and security of files and records, ensuring effective transfer o files and records, transferring and disposing records according to retention schedules and policies, ensuring personnel files are up to date and secure, maintaining office efficiency, planning and implementing office systems, layout and equipment procurement, maintaining and replenishing inventory, organizing monthly Hospital Management Board Meetings (HMB), taking minutes of the meetings and ensuring implementation of the decisions decided in the HMB meetings and maintains the (ESH) accounts in Peachtree Accounting Software, preparing and giving presentation of monthly financial reports and progress reports of the ESH Nahaqi for Hospital Management Board (HMB) meetings, preparing bank reconciliation statements and cash reconciliation statements, managing and checking receipts and payments of the hospital, preparing financial reports as per management requirements, preparing payrolls of the employees of the hospital etc
Ensuring effective management of the financial resources and that all operations of the Abaseen Foundation are within the policies and plans as laid down by management in compliance with best accounting practices and donor guideline. Reviewing and appraising the soundness, adequacy and application of accounting, financial and operational controls. Ascertaining the extent to which organization assets are accounted for and safeguarded from losses formulating the policies and procedures for Financial Audits
Compliance Audits Information Systems Audits Operational Audits and
Investigative Audits taking the appropriate measures for the prevention of frauds and elimination of conditions inducing fraudulent action Reporting regularly to Chief Executive with regard to progress in achieving planned objectives developed and pursued best practices for strategies regarding Equality and Diversity, Risk Management, Disaster Recovery Asset Management, organization Sustainability etc. Undertaking special investigations at the directive of the Chief Executive Ensuring the prescribed procedures are diligently following within organization so that appraisal and monitoring can be reliable and effective. Preparing reports containing observations, comments and recommendations based on carried out work Assist in knowledge management process by providing accurate sound and timely professional advice to Chief Executive Abaseen Foundation contributing in all relevant meetings involving consideration of policy/procedures formulation matters and other allied matters relating to the overall operations of the organization Ensuring that the agreements executed with donor agencies are strictly implemented also ensuring the confidentiality of financial and technical information including audit findings and observations from the irrelevant entities. Ensuring that funds allocations for each project are appropriately utilizing and any budget variations are communicated to the relevant authorities
Maintains Abaseen Foundation and hope'87 project (Basic Health Unit Shamshatu) funded by Austrian Development Corporation (ADC) in Peachtree Accounting Software and also in their ADC format, maintains Mian Gul Model School and Noor Model School Funded by Abaseen Foundation Accounts in Peachtree Accounting Software, provides assistance in the UNICEF CMAM projects in kohat, swat and also nutritional project kabal hospital swat accounts.
Prepare profit and loss statements and monthly closing reports, compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions, monitor and review accounting and related system reports for accuracy and completeness, prepare and review revenue, expense, payroll entries, invoices, and other accounting documents, resolve accounting discrepancies, recommend, develop and maintain data bases, computerized peachtree accounting software system and manual filing system and other duties as assigned.
Training of maintaining Book of Accounts (Computerized and Manual), Audit techniques of (manual & computerized) accounts
Maintains computerized Accounts and performing all finance relating duties
CPA (Inter)