Department coordinator
Weatherford Saudi Arabia
مجموع سنوات الخبرة :20 years, 0 أشهر
1. Preparation and submission of weekly overtime/ attendance sheet of office/W. Shop staff after getting sign from each hand.
2. Preparation and submission of monthly movement report to accounts for local staff on every 1st
3. Preparation and submission of monthly movement report (In and out with dates and time) and number of days stay to accounts on 1st of every month.
4. Preparation and submission of monthly FRE field staff attendance, Master Job report, and rig list.
5. Submission of vacation/sick leaves request in e-connect system on behalf of local and follow up unless approved from HR.
6. Preparation of manual vacation applications for field staff on their behalf and follow up unless approved.
7. Managing schedule of field staff and keep sheet updated with every change.
8. Arrangement of flights by following individual requirements and WSA travel policy after checking prices from 3 travel agents
9. Arrangement of airport pick and drop and transportation required by personal for operations.
10. Verification and cross checking of invoices received from travel agent and taxi services.
11. Keeping record of Iqama, IDs and passports in soft form
12. Requesting HR for visa exit - re-entry and follow up unless issued.
13. Keeping original Ids of staff on days off and hand over their arrival back
14. Have an eye on expiry dates of iqama, Aramco ID and D/L on expiry follow up HR/ GROs unless got renewed.
15. Keeping record of department vehicles and request for company or customer stickers
16. Requesting Aramco sticker and managing to driver to get the sticker as per appointment.
17. Keeping record of department mobile sims cards and getting and distribution of the periodic bills
18. Preparation and submission of local cash/credit purchase requests after getting quotation and follow up unless get items/ services received
19. Respond to individual field / W. Shop staff for their email or verbal requests and follow up concerned department unless query sorted out and resolved.
20. Submission of original job reports to dispatch after getting their copies
21. Keeping and maintaining job reports record month wise
22. Checking and verifying of meal allowances sheets submitted by field staff after attaching copy of each job ticket done during the month all together to accounts.
23. Preparation of travel expense claims and submission to accounts after getting approval from PL manager and HR manager
24. Making sure board is updated with arrival back date and time of field staff
25. Preparing expenses report for each hand of department and submitting to accounts department.
26. Arranging record for each job soft copies hard copies
27. Arranging record for briefing and de briefing
28. Arranging emergency flights and taxies no matter it will be at midnight Friday Saturday.
29. Requesting gate passes for the field hand, making sets iqama copies Aramco Id copies passport copies and copy of letters
30. Updating reports from WPTS for mill usage, filling mill usage hours, and for each reports
31. Resolving queries for HR, accounts and dispatch.
32. Preparing delivery tickets for sales resolving the queries updating report for the revenue.
33. Taking care of the guest / new arrival hands to make sure they will reach to the hotel/ BQ safely no matter what time will the reach / midnight Friday Saturday.
34. Preparing local coefficient fund for international employee with 0% error every end of the month.
SECRERTARY OF C.E.O
Saudi Call (Mobily Partner)
5th December 2012 to date
o Schedule meetings and arrange conference rooms.
o Alert C.E.O about cancelations or new meetings.
o Manage travel and schedule.
o Handle information requests.
o Prepare correspondence and stuff mail into envelopes.
o Arrange for outgoing mail and packages to be picked up.
o Prepare statistical reports.
o Manage spreadsheets.
o Greet and receive visitor.
o Prepare confidential and sensitive documents.
o Coordinates office management activities.
o Determine matters of top priority and handle accordingly.
o Prepare agenda for meetings.
o Takes and transcribes dictation.
o Plans events and volunteer activities.
o Maintain office procedures.
o Travel arrangements; prepares itineraries; prepares, compiles and maintains travel records, Visas.
o Operate office equipment, such as photocopy machine and scanner.
o Coordinate committees and task forces.
o Relay directives, instructions and assignment to executives.
o Receive and relay telephone messages.
o Maintain hard copy and electronic filing system.
o Documentation / filing / manage recodes
o Manage C.E.O office
o Letter writing / e-mailing / announcements on the behalf of C.E.O
ASISTANT ADMINISTRATOR
Al-Tamimi
Current job from April 2012
• 1. Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner
• Type correspondence, reports and other documents
• Maintain office files
• Open and distribute the mail
• Take minutes at meetings
• Distribute minutes
• Coordinate repairs to office equipment
• Provide support to Council to ensure that Council is provided with the resources to make effective decisions
• Maintain confidential records and files
• Maintain records of decisions
• Arrange for payment of honorariums
• Research and assist with the preparation of motions, policies and procedures
• Review and edit reports to the Managers of Departments
• Prepare correspondence for members
• Prepare documents and reports on the computer
• Schedule Board meetings
• Prepare agendas for meeting
BRANCH MANAGER
SHAHEEN INSURANCE COMPANY LTD 5 year
From 20 April 2007 to 1 April 2012
• The Insurance Branch Manager typically serves as member of management and is considered a senior level consulting within the organization. As such, the Insurance Branch Manager provides functional, technical or process leadership. The organization will depend on this person's management of multiple teams. The Branch Manager - Insurance generally is responsible for high complexity and ambiguity
• Manages the daily activities of the branch office, such as claim processing, marketing and auditing, loss prevention, and underwriting.
• Hiring new insurance agents and providing updates to the regional manager regarding operating results, insurance trends, and competitor methods.
• Provide guidance on more complex issues.
• Relies on extensive experience and judgment to plan and accomplish goals.
• Leads and directs all branch staff.
• To manage the office records and manage the team of the branch
• To arrange insurance claim for clients
• To build relations with exiting as well as new clients
• To keep track for exiting insurance polices
• Always keep in touch with clients and resolve their problems and make theme satisfied.
• Marketing new business and have big portfolio for my company
ASKARI BANK LTD 1 year
From 10 Jan 2006 to 1 April 2007
Marketing officer
• Evaluates loan applications and documentation by confirming credit worthiness.
• Improves loan applications and documentation by informing applicant of additional requirements.
• Rejects loans by explaining deficiencies to applicants.
• Approves loans by issuing checks or forwarding applications to loan committee.
• Completes loan contracts by explaining provisions to applicant; obtaining signatures and notarizations; collecting fees.
• Helps customers by answering questions; responding to requests.
• Maintains customer confidence by keeping loan information confidential.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Accomplishes bank mission by completing related results as needed.
In Pakistan And Saudi Arab
I.B.D (International Brand Distributor) 2year
From 23 May 2004 to 9 Jan 2006
• Listening to customer requirements and presenting appropriately to make a sale.
• Maintaining and developing relationships with existing customers in person and via telephone calls and emails.
• Cold calling to arrange meetings with potential customers to prospect for new business.
• Responding to incoming email and phone enquiries.
• Acting as a contact between a company and its existing and potential markets.
• Negotiating the terms of an agreement and closing sales;
• Gathering market and customer information;
• Representing their company at trade exhibitions, events and demonstrations;
• Negotiating on price, costs, delivery and specifications with buyers and managers;
• Challenging any objections with a view to getting the customer to buy;
• Advising on forthcoming product developments and discussing special promotions;
• Creating detailed proposal documents, often as part of a formal bidding process which is largely dictated by the prospective customer;
• Liaising with suppliers to check the progress of existing orders;
• Checking the quantities of goods on display and in stock;
• Recording sales and order information and sending copies to the sales office, or entering figures into a computer system;
• Reviewing your own sales performance, aiming to meet or exceed targets;
• Gaining a clear understanding of customers' businesses and requirements;
• Making accurate, rapid cost calculations and providing customers with quotations;
• Feeding future buying trends back to employers;
• Attending team meeting and sharing best practice with colleagues.