Executive Assistant
Focus Electronic
مجموع سنوات الخبرة :11 years, 10 أشهر
Providing administrative support to the C-Suite such as managing correspondences, preparing reports, project management and calendar management thus ensuring availability and coverage
Coordinate office management activities for the Group Chief Operating Officer.
Handle all departments like Administration, CCD, FCD, IT, Operations, HR, BP&S etc which report to GCOO directly.
Assist in annual grading of all the departments and keeping a day to day timesheet record of the employees.
Research, compile, assimilate, and prepare confidential and sensitive documents, and brief the executive regarding contents.
Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the executive and staff.
Make referrals to appropriate executive staff and provide requested information.
Compose letters and memorandum in response to incoming mail and calls.
Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the executive and subordinates and others,
Update executive on status of issues before scheduled meetings.
Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings as required.
Plan and coordinate arrangements for professional conferences.
Take and transcribe dictation on technical and confidential matters from the executive as required.
Coordinate and facilitate the executive's calendar to arrange appointments, meetings, and conferences.
Recommend actions to be taken on office expenditures such as equipment and supply needs.
Assist in preparation of the office budget.
Compile and maintain records, statistical information, and reports.
Participate in and coordinate committees and task forces, as assigned.
Establish and maintain various filing and records management systems.
Make domestic and foreign travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records.
Perform related work as assigned.