Aswathy Renjith

 Ensure that key Client relationships are maintained at all levels within the project.
 Create and sustain a good team spirit within the project team and Client.
 Review EPC Contractor's proposals for vendors and subcontractor
 Manage the Contracts Management function for the assigned EPC Work Package
 Coordinate contract management and planning activities for the EPC Work Package with Engineering, Project Controls and Construction
 Review and approve EPC Contractor's RFPs / RFQs in accordance with contract
 Organize meetings with EPC Contractor, Company and authorities (as needed) for negotiating and resolving commercial, technical and contract completion issues
 Effect the timely distribution of reports and pertinent commercial information to and from EPC Contractor in accordance with Project instructions
 Ensure EPC Contractor has submitted all required deliverables
 Ensure Project contract work is completed in accordancewith health, safety, security and environmental (HSSE), risk management and quality management system (QMS) requirements
 Review EPC Contractors' Change and Variation requests
 Facilitate and participate in review and resolutions of EPC Contractors' claims
 Assist with preparation of monthly contracts and Project progress reports
 Provide leadership, guidance and direction concerning all facets of the project and its commercial delivery.
 Interface with Client assigned personnel and the EPC Contractor for formal and informal reviews on commercial matters with respect to project delivery.
 Undertake EPC Contractor third party approvals as required for procurement and subcontracts.
 Provide contractual advice and support to Client throughout the project life cycle.
 Manage all formal communications from a contractual perspective both internal and external.
 Support in the review and reconciliation of EPC Contractor variations and claims.
 Provide commercial management guidance/recommendation and direction to client as may be required.
 Participate in key KNPC and EPC Contractor reviews and meetings as required.

 Review the contract documents with client and understand the project requirements.
 Analysis of main contractor contract agreement and drafting back-to-back sub-contract agreement and Select Vendors/Contactors based on the approved vendor list in the Contract.
 Prepares tender documents for all types of contracts, based on project requirements in coordination with concerned departments.
 Participate in pre-tender and/or tender evaluation meetings and prepare Notes of Meeting when required.
 Issuing Invitation to bid to selected Vendor/Contractors
 Administering tendering process including preparation and issuance of communication documentation with Bidder, organization of Bid clarification meetings, organization of tender correspondence and filing, etc.
 Preparing bid evaluation procedures/plan in line with Client requirements and Company procedures.
 Validating Bidder compliance with Bid Bond, Bank Statements, and Insurance and Parent Company Guarantee requirements.
 Co-ordinate the commercial and technical evaluation of tenders.
 Prepare and undertake Contract award approvals in accordance with the Contracting Procedures of Company.
 Preparing LOA for award of contract contract document/ work order.
 Reviewing contractual certificates, guarantees, bonds and insurances required under the Contract for compliance and their issuance in due time.
 Responsible to control and monitor project total expenditure including verifying and checking of invoices and claims from suppliers, vendors and subcontractors to ensure that all project expenditures are captured and properly recorded.
 Assisting in the coordination of the processing of Contractor’s monthly applications for payment and reviewing invoice submissions
 Following up with various client departments for design approval, invoice clearance, inspection of materials.
 Generating Purchase Order Payment plans
 Preparing invoices, submission and following up with Client. Planning Invoice and preparing detailed monthly Status of invoices. Monitoring Advance Bank guarantee and Performance bank guarantees and diverse insurances and taking necessary action to reduce/ renewal if any
 Coordinate on contractual, commercial, taxation, insurance and legal issues with relevant Internal stakeholders.
 Negotiation of claims and final account settlement.
 Lodging of Insurance claims and claim on contractor (LD) for delay in unloading of material at site.
 Handling closure of WO as per actual work done, release of Retention money against Performance Bank Guarantee Performance Appraisal and Renewals
 Creation of Work Orders, Management of invoicing process, resolution of invoicing issues coordinating between the Central Procurement Team, Contractors and internal stakeholders as Required
 Worked with the team entrusted with preparation of Time Extension of contract. Prepared documental evidence to substantiate delay solely attributable to client and under Force Majeure.
 Customer liaison with regards to progress of work, commercial issues and component supply
 Procurement of materials, spares and third party actions/services to meet delivery requirements
 Monitoring the performance of service providers on a regular basis.
 Liaising with external Auditor and assisting in resolving Auditors queries and observations on contracting matters.
 Preparing project schedule for various contracts (Main Stakeholder: - MEW/KOC/KNPC). Monitoring schedule against baseline, analyzing project schedule and progress on critical activities and highlighting areas of concern to project management
 Preparing monthly and weekly projects reports, facilitates in conducting weekly & monthly progress review meetings. Monitoring progress against plan and updating project schedule on monthly basis or as required by project management
 Execute contract close out activities including final account documentation in accordance with the policies and procedures.

 Reviewed client drawing and documents and prepared the scope of work.
 Coordination Cross-Functional Teams for obtaining technical feedback on the tender specifications.
 Developed Tender Specifications/Document for Scope of Work
 Preparation of various purchase order and Sub-Contract agreements.
 Issuing & follow-up with Subcontractors & Suppliers.
 Preparation of bill of quantities and generate cost estimate for the scope of work based on the cost databank, (Manpower requirement, Manpower rates, Material requirement and rates, special equipment requirement and their rates etc.).
 Conducted vendor selection as per TBE and CBE
 Monitoring Advance Bank guarantee and Performance bank guarantees and diverse insurances and taking necessary action to reduce/ renewal if any.
 Follow up proper execution of the contracts including site visits when necessary.
 Follow up with various Client departments for design approval, invoice clearance, inspection of materials.
 Managed and interpreted customer requirements; interacted with clients to understand and meet their optimum technical requirements
 Prepared and reviewed engineering drawings and documents as per the scope of contract
 Reviewing of all design documents for submission to client and keeping the track of all documents.
 Prepared engineering documents like loop sheets, index sheets and material take off (MTO)

•  Monitored resource requirements, planning and scheduling
 Coordinated procurement activities like Floating of enquiries, follow up for offers, technical and commercial comparisons finalizing of suitable supplier, contract negotiations, etc.; reviewed purchase orders with regard to technical requirements, delivery schedules and commercial terms
 Conducted planning of routing, scheduling, dispatching inspection, and coordination control of materials, methods machines, tools and operating times
 Involved in tender preparation, evaluation - contract award, contract administration and follow-up