WAJDA INTERNATIONAL TECHNOLOGY SERVICE W.L.L
WAJDA INTERNATIONAL TECHNOLOGY SERVICE W.L.L
Total years of experience :23 years, 3 Months
1. Accounts Payable Module
• Create new supplier’s account in MCA and book the invoices against the purchases of material and services.
• Recording of Inventory items and capital nature of expenditures in projects.
• Check & update the payments records of Vendors against the purchases orders of material and monitor the due dates.
• Reconcile the balances of suppliers with MCA prior to process the payments.
• Prepare and maintain the vendors payable record in excel.
• Prepare invoice entries for rental office, store and all staff accommodation and keep its complete track records.
• Prepare invoice entries for LMRA, Visa and GOSI charges.
2. Fixed Asset Module
• Creation a new asset code in master field in MCA and put the info such as historical value, category of asset and asset useful life according to company’s policy.
• Recording and addition of assets in Fixed Asset module.
• To run a depreciation process and transfer the balances into GL.
• Generate reports such as Fixed Assets Schedule, Addition of asset report and depreciation report.
3. Stock Module
• Reconcile the material reports with MCA.
• Working and make an adjustment of average cost as per inventory module and actual cost as per GL.
• Prepare stock reports such as Inventory on hand, stock issuance and stock returned reports.
• Supervise and help to store keeper in any case of ambiguity.
4. Cash Management Module
• Prepare a payment Vouchers for all suppliers according to their payment terms and aging wise.
• Prepare a cheque manually and keep its track record for bank reconciliation.
• Allocation of payments according to supplier’s invoices.
• Prepare the receipts voucher according to customer wise both in BHD and USD a/c
• Reconcile the customer wise receipts with GL.
• Prepare a bank voucher for exchange profit & Loss on collection and disbursement of payments.
• Bank reconciliation with GL for both accounts i.e. BHD and USD.
• Posting of all utilities bills for office, store and staff accommodations such as EWA, Multi-lines and BATELCO bills.
• Prepare vouchers for rental office, store and all staff accommodation and keep its complete track records.
• Prepare petty cash adjustments manually and post these adjustments into MCA
• Prepare payment vouchers for LMRA, Visa and GOSI charges.
• Prepare bank letters for transfer of funds from USD into BHD
• Prepare salaries transfer letters and transfer the salaries of each employee into their respective accounts.
• Disbursement of cash salaries to field staff.
• Highlight the cash flow risk and follow-up of the funds with all the concerns.
5. General Ledger Module (GL)
• Prepare Journal Voucher (Jvs) for recording of direct & indirect cost into MCA.
• Ensure accurate and appropriate recording of revenue into the respective projects.
• Prepare and maintain schedule of employee’s benefits such as leave pay, indemnity/EOSB and air tickets.
• Prepare accruals and prepaid expenses entries and then post into MCA.
• Ensure financial records are maintained in compliance with company’s policies and procedures.
6. Payroll and Job Module
• Prepare & maintain Payroll Register of employee wise in excel.
• Update payroll records and make changes in employee’s data base in MCA.
• Calculation of employee’s deduction and update into payroll system such as loan, absents, accommodation, visa charges, GOSI charges etc.
• Calculation of salaries and allocate the salaries according to their job wise activities.
• Putting of salary for each employee in excel template for uploading in payroll system.
• Creation of item code in job module as per the relevant head of account.
• Reconciliation of job costing with GL module for accuracy.
7. Generation of Financial Reports
• Statement of Profit & Loss a/c.
• Statement of Balance Sheet
• Budgeted Cash Flow Statement
• Prepare budgets for upcoming projects.
• Daily Cash Movement Report
• AP Aging Analysis Report
• Inventory On Hand Report
• Stock Issuance and Returned Report
WorldCall Telecom Limited (WTL), an Oman Telecommunications Company (Omantel), is the most reliable and unique telecom and multimedia service provider in Pakistan.
• Recording of asset, addition, disposal, prepayments, standard invoices and vouchering in ERP GL, AR, AP & Fixed Asset Modules.
• Maintain, and prepare of Fixed Assets Register, depreciation schedule, Addition schedule, disposal schedule, CWIP schedule, receivable schedule, payable schedule, Insurance Expanse schedule.
• Capitalization of all plant & machinery & other assets and their analyses & movements.
• Preparation/Review of various reconciliation statements i.e. Bank Reconciliation Statement, Debtor/Creditor Reconciliation Statements etc Preparation of monthly, quarterly, half yearly & annually accounts and Timely month end closing.
• Recording/vouchering of cash receipts, coding and posting of receipts in Receivable Module.
• Reconciliation of FAR, AR, AP modules with GL.
• Research and resolve customers and supplier’s invoice discrepancies and issues.
• Monitor accounts to ensure payments/collection are up to dates.
• Produce monthly reports such as Inventory Movement, Fixed Assets Schedule, Capitalization of Plant & Machinery, Disposal Schedule, Addition/Purchases Schedule, Receivable Schedule, CWIP Schedule, Depreciation Expanse Schedule, Payable/Receivable Reconciliation, Aging report, Insurance Expanse Schedule Etc.
• Provide supporting documents to internal and external auditors (A.F. Ferguson) regarding FAR, AR, AP, GL and insurance
• Arrange insurance covers regarding Stocks, fixed assets plant & machinery & other fixed assets & their renewals as well as cancellation of these insurance covers if required.
• Compile the records of insurance policies categories-wise of articles such as network insurance, vehicles, stocks, cash in safe, Cash In transit, fidelity & Other fixed assets, Etc
• Workout the loss insured against assets during transit / storage, arrange the surveyor and launch the claim(s) against lost assets if incident is happened.
• Arrange a surprise and plan audit of Inventory and fixed assets.
ADDITIONAL RESPONSIBILITIES AS AN ERP FINANCIAL IMPLEMENTER:-
Open new codes and combinations in GL Module.
Define and create suppliers in AP Module.
Define and create customers in AR Module.
Define and create banks in CM Module.
Develop a data loader tool for uploading thousand of inventory items and assets for reversal of un-planned depreciation through assets work bench field in FA Module.
Develop a data loader tool for uploading thousand of assets for applying the elimination method for revaluation of assets.
Solve day to day ERP queries raise from different departments.
WorldCall Telecom Limited being pioneers in a number of telecommunication solutions in Pakistan persists to raise the bar. As we strive to provide state of the art technology in order to bring Pakistan at par with the most advanced countries in the world.
Primarily control the all stock movement and storage / materials in warehouse and process the associated transactions. Including distribution, dispatching, shipping, and receiving.
Develop plans to optimize the availability and use of Warehouse storage, equipment and labor.
Ensure timely receipts/physical count of inventory against approved P.O
Ensure inventory alignment into its respective bin cards.
Manages the stacking of goods in warehouse ERP locator wise and provide tags to all stored product for easy identification.
Maintain stock receiving, issuing and return in ERP inventory module and excel as well as put into the manual stock register.
Coordinating with the commercial department for replenishment of the inventory.
Updating daily reports such as stock movement, Scrap/wastage, Sales, Purchase, Consumption and Capitalization reports.
Proper Housekeeping of inventory & equipments, ensuring it is kept in a clean, hygienic & conductive environment.
Check / investigate stock discrepancies during stock taking.
Co-ordination with transporters for tracking of material and confirm its ETA in regions
Getting competitive rates for heavy shipments from different parties/transporters and analyze for final dispatches
Preparation of daily in transit & Fire Allied & Peril insurance (FNP) cover for arrival and movement of equipment.
Preparation of courier’s/transporter’s bill after verifications with issuances and then send to accounts department for disbursement
Organizing and training of staff, as well as monitoring staff performance and progress;
Ensures security of warehouse at all times, including establishment of security procedures.
Preparation of receipts documents i.e. Gate Inward Pass, Goods Receipts Note and Put away Note.
Preparation of issuance documents i.e. Store Issue Note, Gate outward Pass, Packing list and Convey note
Preparation of daily stock position and movement report.
Prepare KPI report on daily basis of all Pakistan regions.
Maintain and prepare billing and logistics records.
Supervision WM100 system and check entries on daily basis for Lahore, Multan and Faisalabad Warehouses.
Arrange transporters and riggers.
Survey all the sites for inspection.
Reconcile the data with satellite warehouse i.e. Lahore, Multan, Faisalabad, Karachi, Islamabad warehouses Verification of custom documents i.e. Custom Invoice, Master Air Bill and Packing list.
Ensure inventory alignment with WMS locator wise.
Receive, distribute and maintain adequate quantities of stocks at all times.
Inform to procurement department well in advance about the items that reach the re- order level to order from supplies.
Stock taking on monthly basis.
Checking of incoming materials as per purchase orders and packing list wise.
Make clear notes/locator numbers on the receipt of the items.
Keeps and updates records of good received and issued.
Compiles reports such as daily stock movement, capitalization, consumption, sales, faulty stock reports and consolidation of reports for country wide.
Data entry in SBT (Software Business Technology and reconcile with GL on daily basis
Disposes of expired and waste stock.
Maintain FAR (Fixed Asset Register), billing records and arrangement of logistics prior to ship the material.
Prepare and verify daily reports
Prepare daily income/sales and prepare daily journal entry
Prepare daily deposits against sales
Reconciliation with Banks and suppliers
Prepare payroll sheets and disburse to the employees
Prepare receivable and payable ledgers
Data entry in SBT software.
Reconciliation of manual reports with GL
Prepare Profit & Loss A/C, Balance Sheet, Cash Flow Statement etc
Maintenance & preparation of Stock Ledger A/C
Prepare journal vouchers and month end closing.