HR Analyst
Al Futtaim
مجموع سنوات الخبرة :10 years, 6 أشهر
HR Connect operates in a shared service environment, a central unit providing HR related services to a user base size of 15, 000 Employees, Managers & HR Business Partners in Al-Futtaim.
Job Responsibilities:
On boarding Formalities - Processing visa applications. End to end case management right from receiving the candidate personal documents, applying for labour approval & visa processing, candidate joining & settling in, mandatory government joining formalities i.e: medicals, Emirates ID, Labour Contract & residence visa formalities for candidate and dependants.
Executing Hiring & Payroll action in SAP (HR modules for hiring, payroll and other payment transactions)
Facilitating & conducting Corporate HR Induction & orientation for all Group employees / new joiners in senior grades and bands (positions include Managers, Senior Managers, Group Managers, Technicians, Assistants, Executives, Analysts and Specialists).
Applying for medical insurance for candidates and dependants in accordance with the UAE labour laws and HADD authorities.
Preparing Probation Confirmation Letters and Reports on due dates.
Providing analytical support for employees in HR matters, which also include HR SAP systems issues.
Handling and resolving employee queries and concerns on HR processes, policies and systems. Updating employee Bank account details in SAP for salary transfers. Assisting employees in benefits or claim issues / concerns.
Processing employee advances to finance department for House Rent Loans, Furnishing/Settling Allowances, new joinee advances and other allowances. Administering employee transactions in SAP for all loans/advances given.
Monitoring data changes / updates having direct impact on payroll accounting, completed within relevant timescales as per SLAs in place. Ensuring all payroll impact transactions are updated in SAP before the close of payroll every month. Ensuring all incoming requests are attended in accordance with SLAs in place.
Recommending solutions for failed processes, thereby contributing to continuous improvement for achieving excellence.
Checking and organizing structured maintenance through SAP system.
Authorizing SAP and Outlook email ID processing for application, deletion, changes and transfers.
Verifying employee hotel stay, employee camp requirements and releasing accommodation allowances in SAP, impacting the employee payroll.
Assuming responsibility for end to end case resolutions
Providing expertise and feedback in specific functional areas of HR processes, policies, and transactions. Ensuring Data Privacy and Confidentiality, including promoting zero breach of office security policies. Ensuring high levels of data quality & accuracy.
Achieving internal customer satisfaction and minimizing complaints on delivery of HR Connect Services
» Assistant to Project Manager who handles multiple projects
» Excellent project coordination, follow up & status presentation.
» Directly involved in preparing project templates & reports.(data sheets)
» Ability to coordinate and identify, plan & material required for the smooth progress of the assigned project.
» Responsible to align project efficiency as per the company's sales strategy.
» Develop long term relationship with customers.
» Effective preparation and delivery of all project meetings and consolidate all necessary documentation.
» Ensuring timely assistance to clients in terms of samples/catalogues/communication as per respective needs.
» Ensure proper, up-to-date record keeping for all works related to the Department/Division.
» To monitor and evaluate the 'work-progress' of all the ongoing projects and to co-ordinate for the proper execution of the job on time and as per the 'Project Schedule'
» To coordinate for the final project sign off preparation and to submit it to the client for approval and payment.
» Excellent at managing cross-functional activities and projects within IT and across the entire organization.
» Providing assistance in co-ordination and handling, ensuring timely delivery of quality projects/assignments.
» Ability to handle project co-ordination to ensure there is a good co-operation and customer satisfaction within IT & Business departments.
» Usage of various modules in SAP on a daily basis which include the following:-
Project systems
Material Management
Sales & distribution
» Local purchase orders and other documentation using SAP application
» Reconciliation of Nostro and Suspense accounts which is a system driven process using international packages like SSR.
» Responsibilities encompass Investigative Analysis, which includes department-wise follow-up on identifying the outstanding items (key parameter of Reconciliation) and making the same nil.
» Up gradation of the existing sites from Carona Platform to SSR platform (Sites Converted : Ghana, kenya, Thailand, Qatar, Jordan, Indonesia, Nigeria and Cameroon )
» Attending to Internal / External Audit Objections and Queries.
» Preparation of KPMG audit report involving segregation of open items into required categories.
» Impart Training to New comers
» To follow/implement DOI (Departmental Operating Instructions) and ensure SLA (Service Level Agreements) with the respective country is met.
» Training new comers on the process flow.
» Auditing of processed Transactions.
» Knowledge of packages like GMIS and SC Star.
» Knowledge of General Banking terms related to Forex and Treasury.
» Knowledge and understanding of basic functions of departments hitting the nostro like Payments, Trade etc
