Janet Menezes

•To manage and supervise the reception area, welcome and assist all visitors
•To relay any important messages and/or communications
•To train and motivate office assistants, drivers and maybe additional receptionist
•To supervise the ordering and maintenance of adequate supplies of stationery and drafted printed materials.
•To manage and coordinate the meeting room reservation system.
•To organize any in house catering requirements for meetings or training seminars.
•Provide general administrative support to all employees
•Managing the couriers/mails/packages,
•Managing the schedule for the meeting rooms, welcoming and greeting guests coming in the office,
•Filing documents and providing general administration support when and if required.
•Handling Petty Cash
•Process receipts for the clients.
•responsible for a variety of tasks including employee on-boarding / off-boarding, visa processing and general recruitment
•Update Sick leave and annual leave for the HR Department
•Update medical and group life tracking schedules.
•Organise functions/external meetings/gatherings as and when required.
•Handling the processing of visas (Inbound, Outbound and tecom visas)
•Telephonically making arrangements for hotel booking
•Making arrangement for transport - in coordination with Rent a Car Company
•Taking care of the Guest House (Inspection, maintenance, charge outs and payments of bills)
•Arranging con calls.
•Helping in the accounts department of submitting the cheques collection, BG’s, letters and remittance application forms.
•Arranging for access cards in the free zone
•Office drivers (Day to Day work schedule)
Guesthouse management for non -UAE
•Maintenance of the office.
•Events and conferences.
•Travel Coordination’s
•Applying for employment visa’s, Access card, ID cards
•Trade, Insurance & Lease License renewals
•Travel Logistics for Outbound travel.
•Medical Insurance for the employees