Admin and HR Assistant
MAG Group
مجموع سنوات الخبرة :7 years, 6 أشهر
MAG (MAG container lines MCL) SHARJAH.U.A.E - DEC 2013 - JAN 2016
Assistant HR Manager :
• Maintaining current HR files and databases
• Visa processing, control passport, renewal medical insurance and vehicles insurance...
• Updating and maintaining employee benefits, employment status, and similar records
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Participating in recruitment efforts
• Scheduling job interviews and assisting in interview process
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrolment process
• Administering new employment assessments
• Serving as a point person for all new employee questions
• Completing termination paperwork and assisting with exist interviews
• Processing payroll, which includes ensuring vacation and sick time are tracked in the system
• Answering payroll questions
• Facilitating resolutions to any payroll errors
• Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
Responsible for administrative work :
• Managing administrative activities involve purchase of office equipment, housekeeping, safety, security
• Employee safety, welfare, wellness, and health reporting
• Employee services, tickets and hotels booking...
• Aassisting with the day-to-day efficient operation of the HR office.
• Petty cash statement
• Answering employee questions
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees
• Serving as a point of contact with benefit vendors/administrators
• Maintaining computer system by updating and entering data
• Setting appointments and arranging meetings
• Maintaining calendars of HR manager
• Compiling and preparing reports and spreadsheets
2009 - 2011
Quality control manager:
Plans, coordinates, and directs quality control program designed to ensure continuous production of products consistent with established standards: Develops and analyzes statistical data and product specifications to determine present standards and establish proposed quality and reliability expectancy of finished products.
Import/Export Manager
• Coordinate and supervise logistics function in a smooth and cost-effective manner.
• Verify all documents prepared for import/export (invoices, packing list )
• Prioritize & schedule urgent & high value shipments and release them within the lead time.
• Verify, control and reconcile petty cash and expense vouchers related to shipping & clearing.
• Verify allocation of custom duties and other related expenses.
• Build and maintain good rapport and excellent relations with custom officials.
• Liaise with government departments, ports, customs & free zone entities to release shipments & intervene to resolve discrepancies.
• Liaise with suppliers & overseas agents for documentary and shipping process.
• Coordination with banks to obtain delivery order.
• Facilitate timely payments to government departments, shipping agents etc.
• Reception duties.
• Conducting inventory.
• Coordinating office workers’ schedules.
• Managing General Manager’s appointments, meetings, and interviews.
• Submitting invoices.
• Ordering supplies.
• Solving operational problems.
• Flights and hotels booking.
• Medical insurance negotiation and with other suppliers.
• Supporting and assisting other office workers
SOPROTIC (Shoes production company) TUNISIA 2006 - 2009
Executive Assistant: • Greeting visitors
• Answering phones
• Filling out and creating documents
• Correspondence
• Scheduling and organizing meetings and appointments.
• Handling confidential documents
• Arranging travel
• Providing training for new comers.
• Handle customer care communication in a professionally way and follow up with their complaints and requests.
Import/Export Manager: • All operations related to imports/exports (import raw materials and export finished products) and all operations related to production (programming, launch, quality control, invoicing, packing list )
Bachelor Diploma (experimental sciences) 2003