Accounts Payable Supervisor Cum GL Accountant
Byblos Hotel Teecom
Total years of experience :27 years, 10 months
Job Responsibilities:
- Verify that all invoices are supported by duly approved purchase orders, receiving documentation and /or the approval of authorized management personnel. Monthly reconciliation for the finalization of JV
- Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Bring any discrepancies to the attention of the AFC. Compilation of monthly reports for the management.
- Maintain monthly vouchers file containing complete invoices for efficient access after payment.
- Process all Accounts Payable invoices.Prepare month end journal voucher of payable amount and payments made.
- Cost centre cost allocations and bank recomciliation.
- Preparation and Posting of month end Jv’s i.e Prepaid, accrued, cost etc
- Lead and develop the accounting and finance team.
- Implementation of Oracle based ERP in all departments and monitored its working on day to day basis.
- Plan, direct and control accou8nting department, controlling and reporting activities of the department including the preparation and submission of monthly, semi annually and annual reports.
- Develop internal controls for cash flow management, including introduction of budgeting, forecasting, variance analysis with budget.
- Analyze financial results and provide the management with a clear understanding of financial performance and financial effect/implications of business plans & strategies .
- Being a member of Executive Committee made certain critical decisions for the improvement of business.
- Manage and oversee day-to-day operations of accounting department including payroll, receiving, night audit, store, receivables, etc. Preparation daily, weekly. monthly reports in accordance with Company Policy and Procedures.
- Maintain system of accounts and internal controls, providing accurate data necessary for all required accounting reports and statements. Monitor, supervise and prepare month-end results
- Checked the posting of journal entries, ensuring efficient completions of all month-end functions.
- .Participate in the preparation of annual operating & capital budgets and monthly operating forecast.
- Oversee and verify the accuracy of monthly and annual physical inventories and valuations thereof in accordance with Company Policy. Coordinate with software vendor to develop the reports required from time to time for decision making. Prepare financial statements, management reports in accordance with Company Policies & Procedures.
- Assist departments in the interpretation, analysis of accounting matters and preparation of budgets and forecasting.
- Ensure that all daily, monthly management reports are issued on timely and accurate basis.
- Prepare regional monthly trial balance and submission to head office.
- Monitor and supervise accounting process from voucher preparation to trial balance.
- Co ordinate with external auditors for smooth & timely completion of audit.
- Managed purchases of the region being the Secretary of purchase committee.
- Prepare the payroll and final settlement of staff and its bank transfer.
- Keep a proper record of deductions of employees, provident fund etc
- Journal voucher posting in software.
- Actively participate in closing the hotel accounts by assisting the Assistant Financial Controller
Job Responsibilities:
- Prepare and provide timely and accurate reports to management.
- Coordinate with external auditors for the annual financial audits.
Monitor the execution of the Company’s annual budget. Verify General Cashier report on daily basis.
Verify vendor's payment as per the company policy and forward it to the management for approval and payments. Attend meetings like morning briefing, budget, expense meeting revenue meeting etc.
- Follow up with Income auditor, accounts payable, accounts receivable for daily routine work.
- Accounts Receivable follow-up. Ensure that all invoices dispatched properly and proper follow up of recovery being made. Finalizing books of accounts i.e monthly Trial Balance & Balance Sheet and highlight the
- operational results department wise with month to date and year to date variance analysis with budget. Prepare Income statement on monthly basis.
Job Responsibilities:
- Verify that all invoices are supported by duly approved purchase orders, receiving documentation and /or the approval of authorized management personnel. Monthly reconciliation with Payable for the finalization of JV
- Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Bring any discrepancies to the attention of the AFC. Compilation of monthly reports for the management.
- Maintain monthly vouchers file containing complete invoices for efficient access after payment.
- Process all Accounts Payable invoices and manual bank cheques through the computer system.
- Prepare month end journal voucher of payable amount and payments made.
- Cost centre cost allocations. Also worked with Store Supervisor and managed smooth working.
- Cash book postings, cost centre cost allocations and bank reconciliations and credit controls.
- Quantitative checking of all goods purchased by the hotel with purchase orders or purchase requests duly approved by the management. Monthly market survey of fruit & vegetable market.
- Collection of daily BTC, credit card and employee's ledger checks from Income Auditor.
- Verify that all folios are supported by duly posted checks. Posting of amount received in proper ledger of the companies. Preparation of Invoices to be sent to the concerned companies along with all supporting.
- Ensure that all invoices dispatched on daily basis and its proper follow up for recovery.
- Dealing with the banks for the in time recovery of credit card amounts.
- Calculation of employee's ledger amount on monthly basis and prepare a monthly report for the deduction from their salaries. Thereafter its posting in the ledger account.
- Checking of daily receivable reports and weekly meeting with Financial Controller and Managing Director for the outstanding invoices. Prepare monthly receivable report, amount received and aging report for the management.