Legal Secretary
Taibah Investments
Total years of experience :5 years, 0 Months
• Document support, document formatting, and conversion.
• Document translation from Arabic to English and English to Arabic.
• Printing, Binding, and disposing of documents.
• Composition, editing, and review of confidential correspondence.
• Performing highly confidential administrative duties.
• Screen communications and deal with inquiries.
• Assistance with all aspects of the office's Legal Document Management system.
• Manage manual and electronic filing systems.
• Provide all logistic support to the legal department.
• Coordinate with Administrations / Finance manager in the handling of day-to-day
activities.
• Review and evaluate correspondence to identify items requiring priority attention;
track work priorities and deadlines.
Legal assistant for the Project & finance and the regulatory teams:
• Document support, document formatting, and conversion.
• Document translation Arabic to English and English to Arabic.
• Printing, Binding, and disposing of documents.
• Composition, editing, and review of confidential correspondence.
• Performing highly confidential administrative duties.
• Screen communications and deal with inquiries.
• Assistance with all aspects of the office's Legal Document Management system.
• Data entry into the electronic timesheet system for the partners.
• Manage manual and electronic (NetDocuments) filing systems.
• Provide all logistic support to the legal team, e.g. stationery.
• Attending Clients meeting with Lawyers and taking minutes.
• Travel arrangements for lawyers such as Flight, Hotel, and Car rental bookings for
meetings with clients in different cities.
• Coordinate office maintenance requests.
• Coordinate with Administrations / Finance manager in the handling of day-to-day
activities.
• Review and evaluate correspondence to identify items requiring priority attention;
track work priorities and deadlines.
• Translating pilgrim’s official documents, requests, and speech.
• Translating speech in tour guides given by an expert from Tibah University to diplomats
and officials from Islamic countries.
• Managing the calendar and appointments for the Director of Hajj and Umrah.
• Coordinating with the concerned authorities to finalize and facilitate the procedures for
pilgrims; itineraries, travel permits, and legal investigations.
• Communicating with embassies via phone and email to help pilgrims (voluntarily.)
• Reviewing and editing Excel sheets
• Online orders for office supplies.
• Translating invoices and letters.
• Translating speech in meetings.
• Coordinating appointments.
• Government relations; dealing with office legal work such as employee’s legal documents
and office registrations.
• Team operations management.
• Dealing with small IT jobs.
Worked with the vice president of administrative affairs and Ohud hospital. (Joint Cooperation)
• Working with medical college interns as an advisor or guide; Evaluating their
attendance, work and appearance.
• Monitoring interns on tests and exams.
• Operating and reporting.
• Registering medical interns students in different departments monthly.
• Responsible for incoming and outgoing letters and circulars; writing and delivering
English and Arabic.
• Managing appointments and prioritizing work.
• Email Communications; English & Arabic
• Writing and reviewing official letters.
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