Finance and Administration Coordinator
Al-Jazeera Media Network, Aljazeera English Channel
Total des années d'expérience :23 years, 9 Mois
● Handling the payments requirements of website contributors (writers, photographers and media organizations) in terms of:
1. Receiving contributors’ invoices and getting the editorial team’s confirmation that the service or materials were received as agreed.
2. Contacting contributors to obtain, update their bank information and verify its correctness to send it to the Finance Department.
3. Submitting contributors’ invoices to Finance Department for payment process and following up its status to ensure that it will be processed within the agreed time-frame.
4. Communicating with contributors to reply their inquiries about status of payments, to get any information that might be required by Al-Jazeera’s local bank regarding payment process and/or any other related issues.
● Handling all the administrative issues related to the department personnel, in regards to:
1. Making rosters of News Desk team members from AJE-Online Department to include their shifts, ensure that the rosters are accurate on a google sheet and inform them of any shift changes in advance.
2. Administrating freelancers’ issues by liaising with General Services, IT, HR and Finance departments regarding their visa extensions, contracts renewals, access to the editorial software, training courses, exit permits, gate passes, hotel reservations, overtime claims, and processing their pay-invoices with following them up with the finance department to ensure that all payments are being processed on time.
3. Processing the paperwork required for deployments by getting the manager’s approval, verifying the budget contents, booking the tickets, and submitting all the actual expenses and related documents to the finance department once the deployment is over.
● Led a team of more than 20 Arabic/English translators and conducted periodical training for them.
● Utilized specialized translation software in the production of written translation and formatted documents when possible as specified by the client.
● Translated various publications and documents which were accurate, clear, concise and in plain language which was understood by the targeted client.
● Rendered correct concepts / meanings between source and target languages following clarity, complexity and style from one language into another.
● Provided strict renditions of the documents including every details of the file.
● Checked the translator’s work quality, ensured the end result was accurate and following the language grammar and structure.
● Trained new recruits to follow the procedures and guidelines that have been set forth per client’s needs.
• Prepared the balance sheet, profit/loss account, depreciation and other related financial statements and reports.
• Implemented the internal control procedures with respect to stock and accounts receivable.
• Controlled the general ledger transactions.
• Prepared the monthly/annual closing of accounts.
In addition to my position as chief accountant I was handling the following:
• Followed-up the status of the granted bank loans and facilities.
• Analyzed the position of accounts receivables, with respect to credit transactions and collection process.
• Ensured the correctness of accountants’ work.
• Met the auditors’ requirements to prepare the balance sheet and related financial statements.
• Informed the management about the company’s financial position by providing them with financial statements and reports such as statement of account, trial balance, income statement, balance sheet, and cash flow.
• Prepared the salaries and wages sheet, leave salaries, and end of service provision.
• Prepared the bank reconciliations.
• Prepared fixed assets sheet (additional, disposal and depreciation).
• Tracked the accounts receivable and payable.
• Prepared the journal vouchers, payment vouchers and receipt vouchers.
• Posted the journal, payment and receipt vouchers to the accounting system.
