Administarion \ Corporate Support Services Manager
Alistithmar Capital
Total years of experience :19 years, 2 Months
Procurement & Supply Chain Management:
Drive best practices in logistics and procurement in the Exchange’s and its subsidiaries.
Develop analytics, systems and planning capabilities, including KPIs and reports
Ensure that the procurement team introduces and applies professional procurement tools and
techniques to ensure smooth daily operations
Review and approve contracts, purchase orders and claims to ensure full compliance with the
Exchange requirements, and expedite critical purchases as needed
Ensure that all contracts are complied with the Exchange’s policy and procedures and signed as per
the authority Matrix and resolve conflicts between the Exchange and suppliers
Review bidding process and contracts for vendor performance/compliance within established limits
for the purpose of securing items and/or services within budget and in compliance with regulatory
requirements
Monitor forecasts and procurement planning to identify deviation or to determine relevant impact
on operation.
Negotiate with suppliers for goods and services to ensure the best possible price, terms, and service
guarantee
Ensure that the relationships with suppliers are maintained through considering the benefit for the
Exchange, and develop new supply sources where suppliers are inadequate
Analyze and evaluate the Exchange’s overall purchasing trends to identify areas where purchases
could be made in bulk in order to increase bottom-line profitability.
Administration:
Oversee the activities and work of administration and logistic team to ensure that work is carried
out in an efficient manner and in accordance with set individual targets
Support the Exchange’s Divisions in property management, services and logistics, such as providing
car services, utilities, etc, to ensure uninterrupted operations of their activities
Review and evaluate all current services provided to the Exchange’s internal stakeholders to ensure
internal customer satisfaction and compliance of service providers to the signed contract
Manage and maintain the relationship with government bodies in order to ensure that the Exchange
receives the highest service levels when needed.
Facility Management:
Oversee in-house projects and maintenance schedule of the Exchange’s facilities and equipment,
ensuring adherence to all projects and maintenance plans and regulations
Perform periodic and random security inspections, review security reports as necessary to ensure
safe and secure working environment protecting the Exchange’s assets and resources
Review inspection reports, evacuation drill plans and records, and report any deficiencies, remedial
or disciplinary efforts to improve facilities and equipment safekeeping or expected risks.
Oversee the coordination of building space allocation, layout and facility expansion, and ensure
that all Divisions have the necessary furniture and required equipment to function effectively with
assurance of aligning the expansion plan with corporate strategy
Ensure the compliance to all relevant safety, health and environmental management policies,
procedures are developed by Security department.
Procurement Responsibilities :
Study and analyse suppliers vendors, market and delivery systems
- Supervising assessment and pre-qualification of potential suppliers/ vendors. to have an adequate pool of qualified vendors and suppliers.
- Negotiate and maintain relationships with major suppliers/vendors.
- ensure long terms partneships delivering cost savings and quality.
- Support Bid Evaluation Committee and coordinate with different business units. to ensure best deals, terms and conditions.
- Developing, implement and review purchasing instructions, policies, and procedures.
- Ensure compliance with internal and external audit requirements.
- Supervising and aiding team members in reaching ganizational objectives.
- Assist customers in expediting loan and credit cards approvals.
- Communicating with customers in completing loan applications.
- Writing daily reports.
- Selling loan products via phone and (call center).
- Selling loan products to customers in personal meetings
- listening to customer requirements and presenting appropriately to make a sale.
- maintaining and developing relationships with existing customers in person, and via telephone calls and emails.
- arranging meetings with potential customers to prospect for new business.
- negotiating the terms of an agreement and closing loan sale
- challenging any objections with a view to getting the customer have a good loan.
- reviewing my own sales performance, aiming to meet or exceed targets.
- gaining a clear understanding of customers' businesses and requirements.
- Attending team meeting and sharing best practice with colleagues.