Secretary
FTechnologies
مجموع سنوات الخبرة :13 years, 1 أشهر
Maintain executive office services, protocols & security.
Handling all incoming phone calls and Email.
Handling all incoming and outgoing correspondence, reviewing incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution.
Handle tickets, travel and hotel reservations, and follow-up with all departments associated with the implementation of this work.
Receive the signing folder and order priorities of the signature according to the needs of departments and managers working interest.
Keep records of agreements - contracts - related to the General Manager Office.
Keep the pictures and original documents of the General Manager Office.
Plan and schedule meetings and appointments.
Having a daily schedule prepared for the manager before they arrive in office.
Coordinating and follow-up for the GM with the other departments.
Coordinate office staff activities to ensure maximum efficiency.
Maintain executive office records & ensure filing systems are maintained and up-to-date.
Ensure all Company documents are up to date
Ensure all incoming queries are attended to in a timely fashion.
Assisting in some HR & GRO functions and duties
Responsible for day to day administrative and HR tasks
Meeting and greeting clients and visitors to the office.
• Typing documents and distributing memos.
• Supervising the work of office juniors and assigning work for them.
• Handling incoming / outgoing calls, correspondence and filing.
• Faxing, printing, photocopying, filing and scanning.
• Organizing business travel, itineraries, and accommodation for
managers.
• Monitoring inventory, office stock and ordering supplies as necessary.
• Updating & maintain the holiday, absence and training records of staff.
• Responsible for purchase orders.
• Raising of purchase orders and invoice tracking.
• Creating and modifying documents using Microsoft Office.
• Setting up and coordinating meetings
• Internet connection & sharing
• Desktop management, Configuring Outlook
• Managing and maintaining Backup Microsoft Windows Server 2003 and 2007 Environment
• Managing and maintaining Microsoft Windows Server 2003 and 2007 Environment
• Implementing and administering Microsoft Windows 2003 Active Directory
• Configuring and managing Print Server, DNS, DHCP, IP Addressing etc
• Administering user profiles, account policies, etc.