Aziza Kozimova

Manage DMCC Portal, including, but not limited to,
visa processes, license renewal/amendments,
certificate/letter issuances, etc.
Handle confidential and sensitive information with
the utmost discretion.
Ensure compliance with company standards, local
regulations, and internal controls

Improve operational management systems, processes and best
practices
Act as the first point of contact for the CEO with internal and external
parties
Manage and maintain CEOs calendar of appointments, schedules
and travel arrangements.
Manage budgets and forecasts, prepare monthly and annual reports
to present to the shareholders
Ensure facility operations comply with local regulations while
maintaining the highest safety standards
Recruit, train and supervise staff
Maintain strong relationships with vendors, ensuring high- quality
service delivery and adherence to contracts
Discover and implement practices to improve sales and overall
revenue of the studio
Work with the board of directors to determine values and mission,
and plan for short and long-term goals.
Identify and address problems and opportunities for the company.

Handle the full cycle of recruitment process, including, but not limited
to, job postings, resumes screening, initial interview, scheduling
interviews with hiring managers, negotiating salary packages, offer
letters issuance, etc.
Manage onboarding process for new joiners (Documents collection
for visa/labour card process, logistics preparation, induction
program, etc)
Handle exit formalities for resigned/terminated employees ( EOS
calculations, relevant letters preparation, visa/labour card
cancellation, etc.)
Support the management with disciplinary and grievance issues
Organize engagement activities and team buildings
Work on payroll on a monthly basis with Finance department
Implement performance management processes

Manage calendar for the CEO, coordinate meetings and
appointments efficiently
Prepare the CEOs monthly expense summary - personal and
business-related expenses
Arrange travel and accommodations for the CEO and senior
management
Maintain office efficiency by planning and implementing office
systems, layouts, and equipment procurement.
Responsible for ensuring office financial objectives are met by
preparing annual budget for the office
Maintain physical and digital personnel records and update with the
data of new employees
Act as the point of contact among executives, employees, clients
and other external partners
Answer telephone calls and emails from customers and clients and
direct them to relevant departments
Maintain proper records of employee attendance and leaves

Reply phone calls, messages and emails
Track stocks of products and shop supplies and place orders, if
needed
Keep in touch with all suppliers and file all the invoices
Arrange deliveries, rent extra vehicles when needed
Make sure all corporate orders made properly and delivered on time
Create and update records and database with personnel, financial
and other data
Take care of visa process for new employees as well as onboarding
Manage Annual Leave records of employees
Solve employees queries and assist them whenever required

Coordinate office activities and operations to secure efficiency and
compliance to company policies
Supervise administrative staff and divide responsibilities to ensure
performance
Manage arrangements/appointments etc. for the upper
management
Manage phone calls and correspondence (e-mail, letters etc.)
Submit timely reports and prepare presentations/proposals as
assigned
Assist colleagues when necessary
Resolve customers complaints to their overall satisfaction