Secretary/ Administrator
Gulf News
مجموع سنوات الخبرة :17 years, 3 أشهر
- Performs general office duties such as ordering supplies, maintaining records management systems, scheduling meetings, managing calendars, photocopying documents, sort and distribute incoming correspondence, including faxes/emails, incoming and outgoing mails and couriers
- Arranging and booking complex travel itineraries, including, visa applications, flights, hotels, chauffeur drive cars
- Receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party
- Maintains a systematic filing system for both paper work & electronic copy for all documents being handled by the department for efficient retrieving
- Responsible for maintaining petty cash drawer
- Handles employee requests i.e. official letters, reimbursements, expense claims and travel allowance
- Raise Purchase Orders and Vendor Request
- Analyzes department memos and reports in order to determine their significance and proper circulation
- Dealing with incoming emails, highlight urgent correspondence and often corresponding on behalf of the Executive Director
- Liaison with PR Agencies on behalf of the Group Marketing Manager
- Supports the work of the Executive Director and Group Marketing Manager on developing sales strategies or marketing campaigns
- Producing and collating sales reports
- Assists clientele with inquiries and complaints
- Assists the Managing Director in his day-to-day requirements including bill payments, deposits and wire transfers