بدوي بدوي

- Entering employees leave applications in SAP and update them accordingly via e-mail.

- Issuing, tracking “Company’s Attendance Reports” for entire divisions / depts. and apply company’s policy against violators.

- Hiring newly recruited employees in SAP, upon receiving their personal files from Recruitment department.

- Updating employees personal actions in SAP such as “change of marital status, change of accommodation, promotion, transfer, salary increase and so on) and forward it to Finance division for necessary action.

- Processing due payment for employees and forward it to Finance division for required action such as (furniture purchase allowance, daily meal allowance, car purchase loan, car parking allowance, leisure allowance and annual air passage).

- Prepare End of Service Benefit (EOSB) sheet upon receiving employee’s resignation documents, and forward it to Finance division for immediate action.

- Preparing” Pension Participation / termination application” for entire UAE National employees, approved it by dept. Manager and forward it to “Pensions & Benefit Funds”.

-Issuing “to whom it may concern”, “Services certificates” in Arabic & English and answering banks verifications.

Prepare a calculation sheet for eligible employees to calculate “yearly leave encashment”, approve it by the management, update it in system and forward it to Finance division for payment.Assisting directly ER Dept. Manager & ER specialists in their daily work activities.

Conducting investigation session and hearing statement


Arranging & Attending HRA monthly meetings, investigation meetings and have a minutes of meeting (MOM) accordingly.

-Receives all incoming mail including letters, memos, reports and written comments from relevant Division/Department, Contractors & Consultants companies and distribute to concerned Engineers.

-Maintain the entire Department’s document, registration and filing system including all technical correspondence and reports.

-Received, registered EPC / PMC contractor Feedback and forward it to the concern engineers for review and action.

-Carries out routine filing, registration of drawings/technical data documents, storage retrieval for drawings and vendor data technical documents.

-Type/organize all department correspondence, memos, letters, presentation, tender enquires, contract agreements, MOM, daily/weekly/monthly management report.

Carries out other secretarial duties such as preparing 5/2 bookings, leave/duty forms, timesheets, binding, scanning Document, maintaining stocks of office stationary, preparing requisition and purchase order as necessary
.

Entering newly arrived and surplus materials in system.

-Updating daily, monthly & weekly reports

-Controlling monthly timesheet, Compensation Day Off (CDO) and annual leaves for department team.

-Checking up/counting physically newly arrived materials and available materials in warehouse and print out a report for manager’s review.

- Answering Manager’s Call, Transferring lines and arrange appointments if required.

Handling all the secretarial duties.

· Handling all Secretarial duties.
·Prepare presentation for new trainees using Powerpoint.

Controlling all the vehicles on the filed and register each car going outside JDA Field

sending a multiple report monthly containing ( the vehicles movements during a month and how many KM. driven )

Handling all the secretarial duties
helping our Senoir Construction Engg. and our team for solving a computer problem
controlling a team sheet and weekly movement for the employee and updating our safety report and our weekly progress report and send it to the concern person on Abu Dhabi for thier action

Handling all the secretarial duties ( i.e. typing memos, letter to the contractors )
arranging appointment.
Controlling timesheet for the PC Employees
Controlling Weekly movement (attendance) for the employee.

Arrange appointement for the Senior Construciton Engg.
update our weekly report and send it to Bab field
reply other oil and Gas Companies their faxes in case they send as soon as possible
sending and writing memos to the divisional managers.
doing all the secretarial duties.

Coordinate with the PRO, to give the multi report regarding their works, movement and their achievement.

help the Head of Public Relaion, by writing the letter, correspondence and create tables and send it to the managers.

Handling all incoming/outgoing mails

generating mutliple reports for the manager
gernerating all kind of letter such as (promotions, salary progression, EP operational) to the devisional managers
sending and writing reports to the otehr divsions

- Handling all incoming/outgoing mails.
- Follow up with recruitments officers entire NRC documents received from ADNOC such as (nomination & recruitment of UAE National), as well as Shareholders (S/H) and submit the feedback in weekly basis.

- Doing a typing test for short listed candidates and submit a result to recruitment officers for review and action.

- Issuing of a security clearance letter for entire ADCO‘s employees (DH, DCE & Contractors)

- Issuing a monthly statistics-report addressed to Security Officer for new recruited employees.

- Maintain contact list for regional recruitment agencies and updates regularly for reference purpose.

- Typing memos/letters and archiving important documents on separate files.

- Store suitable CV(s) in Data Bank System and prepare a proper response to agencies for rejected one.

Answering / transferring department manager calls as well as department team.

•Evaluation of Vendors: Preparing basic Commercial Assessment form, expedite company history, OGS, previous history with OPCO’s Type of Services/ Products, Provision of QMS & HSE MS Manuals & ISO certificates.

Acknowledgment faxes to Vendors Informing them about their prequalification documents & Updating the Status.

•Entering & updating the Agencies Agreement & the Vendors Principal or Manufactures in PPT. System, the link between Vendor & Principal

•Preparing (AAA) Message: Issuing Faxes) ADMA OPCO updating of registration form & informing the Supplier about the missing documents or the additional submission needed to be done.

•Prepare Approval fax to vendors informing that there Products/ Services of interest to ADMA OPCO Standards & they can be added to the Bidders list.

•Updating the Trade License & chamber of commerce & all the Information
about the Supplier/ Contractor in PPT

enter all Water / Electrcity meter of the suppliers