Head Of Finance And Administration
The Private Office of H.H. Dr. Sheikh Sultan Bin Khalifa Al Nahyan
Total years of experience :23 years, 1 Months
As the Head of Finance & Administration at The Private Office of H.H. Dr. Sheikh Sultan Bin Khalifa Al Nahyan and SBK Holding Group, I successfully oversaw diverse departments, including:
1- The Private Office of H.H.- Abu Dhabi.
2- The Private Office of H.H.- Dubai.
3- Palace Admin. of H.H.- Abu Dhabi.
4- Palace Admin. of H.H.- Dubai.
5- Private Real-Estate Administration (Abu Dhabi & Dubai offices)
6- Al Shohub Private School (until sale completion)
Job Description:
• Strategically planned, coordinated, and supervised all financial and administrative activities across multiple departments, reporting directly to the Group CFO and CEO.
• Spearheaded the overall responsibility of the accounts department, ensuring accuracy, compliance, and timely financial reporting.
• Effectively managed the financials of The Private Office, including local accounts and overseas properties, while maintaining meticulous oversight of payments and receipts in various bank accounts.
• Conducted thorough reviews of monthly bank reconciliation statements and credit card statements, identifying trends, and making data-driven decisions.
• Prepared comprehensive management reports, including monthly, biannual, and annual financial statements, cash flow charts, project budgets, overall budget, expenditure analysis, and portfolio share price trends.
• Collaborated with banks and external auditors, streamlining annual audit procedures, and ensuring compliance with regulatory requirements.
• Established strong relationships with property managers of overseas properties in Lebanon, Morocco, Oman, Spain, Portugal, Seychelles, UK, and France, ensuring smooth communication and operational efficiency.
• Facilitated seamless coordination with numerous entities operating under H.H. Dr. Sh. Sultan Bin Khalifa Al Nahyan's title, including SBK Holding-Dubai, Private Real Estate Administration- Abu Dhabi, Dubai Private Office, Al Bateen Palace, Al Ain Palace, Spectrum Limited, Sultan Bin Khalifa Scientific & Humanitarian Foundation, Marina Al Bateen Resort, The Yacht Gourmet Restaurant, National Investment Company LLC, and Yas Hills LLC, among others.
• Orchestrated and supervised the comprehensive compilation and analysis of all relevant data for the due diligence procedures.
• Diligently reviewed and scrutinized the Sale and Purchase Agreement (SPA) from a financial perspective throughout the entire process.
• The sale of Al Shohub Private School was a resounding success, resulting in significant financial and moral rewards for my efforts.
• Initiated sale negotiations in March 2021, and the final sale contract was successfully concluded in June 2022.
• It was a highly rewarding experience to contribute to the successful outcome of the sale and ensure the best interests of all parties involved. My role as a Financial Advisor/Negotiator was instrumental in securing a favorable agreement that met the needs of both the sellers and the buyers.
• Oversaw the daily operations of H.H. real estate properties, which included a diverse portfolio of residential, commercial, and industrial units.
• Maintained tenant relationships by addressing their inquiries and concerns, while also providing meticulous oversight of lease agreements, rent collection, and tenant screening processes.
• Enforced stringent property maintenance standards, which included personally conducting periodic unannounced inspections of properties and attending regular meetings with maintenance team leaders to ensure optimal property upkeep.
• Spearheaded strategic marketing initiatives and diligently tracked their execution to maximize property occupancy rates while minimizing vacancy rates (less than 12%).
• Managed all financial sides of the properties, including meticulous budgeting, precise expense tracking, and comprehensive reporting to key stakeholders.
• Collaborated closely with the Legal Department to guarantee continuous compliance with all relevant laws and regulations, including municipality and Civil Defense requirements.
• Managed risks associated with property ownership through negotiating top-tier insurance coverage to ensure proper proactive treatment of any insurance claims, or insurance-related issues.
• Planned a schedule of properties upgrades to increase their value and enhance their appeal to potential tenants and achieve the highest tenant retention rate possible.
• Prepared and maintained accurate accounting journals, efficiently processed payments, and ensured proper documentation and filing of financial records.
• Developed weekly cash flow statements to provide valuable insights into the company's financial liquidity.
• Managed the preparation of monthly payroll sheets, ensuring accuracy and compliance with all relevant regulations.
• Conducted monthly bank reconciliation statements and presented them, along with supporting documents, for review and update by the Accounts Manager.
• Overseen the reconciliation of all income, expenses, and balance sheets related to His Highness' real-estate properties.
• Accounted for and controlled expenses while managing reconciliations for all bank accounts under His Highness in both the UAE and abroad.
• Analyzed and compiled His Highness' personal expenses, preparing comprehensive reports for presentation.
• Prepared monthly and annual financial statements, including Trading & P/L and Balance Sheet, following the International Financial Reporting Standards (IFRS) guidelines.
• Maintained control over petty cash for both the Private Office and His Highness.
• Generated various accounts-related reports as requested by the management.
• Facilitated communication and coordination with insurance companies, suppliers, external auditors, project engineers, and contractors as necessary.
Handled all aspects of the Accounts Department activities including but not limited to Payrolls, General Ledger, A/P, A/R, Management Reports, Banks and accounts reconciliations, Year End Closing, etc...
Bachelor of Commerce
