HR Payroll & Legal Consultant
MERCANS
Total years of experience :20 years, 11 Months
A. Build and maintain relationship with respective functions to ensure that the required support and information is provided.
B. High-level knowledge of employment legislation in countries within which their role operates and how to translate into day to day HR operations.
C. Support HR Director to select and hire right candidates as per our Workforce Plan.
D. HR Services; Trained new staff to manage the HR System.
G. Employment Agreement:
1. Drafting Employment Agreement in accordance with Labor Law and company objectives.
2. Prepare and review Employment Agreement According to Offer and the Approval from the management.
3. Maintain a weekly report for the employment contracts status, probationary period.
H. Internal polices and procedures:
I. GOSI Account (General Organization for Social Insurance)
1. Maintain the GOSI Account for the Company.
2. Conciliate the employees headcount in GOSI with MOI headcount as well as payroll headcount (GOSI contribution reconciliation, headcount reconciliation, )
J: Payroll:
1. Maintains payroll information by collecting, calculating, and entering data.
2. Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
3. Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
4. Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments.
5. Resolves payroll discrepancies by collecting and analyzing information.
6. Provides payroll information by answering questions and requests.
7. Maintains payroll operations by following policies and procedures; reporting needed changes.
8. Maintains employee confidence and protects payroll operations by keeping information confidential.
9. Contributes to team effort by accomplishing related results as needed.
J. MOL Account / Block Visa activities
1. Maintaining MOL account, assigning a representative, handling MOL activates which includes but not limited to:
a. Following up the Saudization target and status.
b. Provide a statistical analysis for the Saudization including forecasting for the long and mid-term goals.
c. Employees transfer activities (requesting & accepting transfer requests as per the company policy from A to Z).
d. WPS (Wage Protection System), register the company in WPS, upload payroll file on monthly basis, follow up with the accountant department.
e. Block visa activities (expansion visa, foundation visa request, Government visa process).
K. Mobilization activities:
Following up the recruitment process for the candidates with the agency oversees including but not limited to:
1. Provide a timeline for the candidate arrival.
2. Choosing the agencies in different countries and negotiate the deal (getting the best offer from the agencies)
3. Follow up with agencies for the visa requirements (providing the needed documents contract and visa number and delegation letter “TAFWEED”).
L. Immigration office / Muqeem activities:
1. Muqeem Registration.
2. transfer requests.
3. Exit reentry / final exit requests.
4. Maintain the Iqama renewal dates and renew the iqamas as per the company polices.
M. Human Resources Coordination
1 A carrying out human resources functions, procedures and programs for company employees.
2 Conduct new employee orientations, administer pre-employment background check and coordinate reference checks.
4 Maintain human resource records and compile reports from database as needed.
5 Administrate the on-boarding Process and mobility, ensuring this is processed in a timely and accurate manner.
N. GRO/PRO Activities:
- Stablishing new entity.
- Colorful background of GRO/PRO activities With MOL & GOSI & Immigration office (Jawazat) & SAGIA & Ministry of Commerce & MOFA and COC, including entity establishment and licenses renewal.
Duties and responsibilities:
A. Employment Contracts :
B. GOSI Account (General Organization for Social Insurance )
C. Human Resources Coordination
D. Database Management
E. Administrative Assistance
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A. Employment Contracts :
1 Prepare and review the Employment Contract According to the Employee Offer. and the Approval from the management.
2 Maintain a weekly report for the employment contracts status.
3 Prepare a weekly report for the employees whom still in probationary period.
4 Contact with the respected line manager to discuss the employees whom in probationary period in ordre to take the necessary action.
5 Maintain a monthly report for the contracts end date.
6 Contact with the decision maker to discuss the employees status whether to renew the contract or not (this process shall be start within 3 months before the contract end date).
B. GOSI Account (General Organization for Social Insurance )
1. Maintain the GOSI Account for the Company.
2. Conciliate the employees in GOSI with headcount in the company (GOSI contribution reconciliation, headcount reconciliation, )
3. Maintain a weekly report regarding GOSI statues.
4. Send the monthly GOSI bill to the financial department with the needed clarification.
5. Contact with GOSI Office regarding GOSI issues and requirements
6. Following up GOSI regulations and news.
7. Register & deregister the Employees in GOSI system in accordance with the Employee status (resignation, termination, contract end, ect)
8. Maintain a weekly report for Saudis headcount and the Company saudization status.
9. Reconciliate etween GOSI report and the labor office report.
C. Human Resources Coordination
7 Assist Chief Operating Officer carrying out human resources functions, procedures and programs for company employees.
8 Conduct new employee orientations, administer pre-employment background check and coordinate reference checks.
9 Administer benefit package and serve as a resource to personnel with benefit questions.
10 Assist in exit interview process.
11 Maintain human resource records and compile reports from database as needed.
12 Maintain company organization chart and other staff information.
13 Administrate the on boarding Process and mobility, ensuring this is processed in a timely and accurate manner.
D. Database Management
1 Maintain organizational contact database, process new entries and updates.
2 Assess, correct and confirm previous entries in the contact database.
3 Create data reports as needed for all departments.
E. Administrative Assistance
1 Provides administrative support for the Operations department including filing, routine correspondence, memos and other department forms and documents.
2 Maintains corporate records and prepares agendas and other materials for board meetings.
3 Participates in departmental and organizational staff meetings and attends other meetings and seminars.
4 Performs other related duties as required and assigned.
Duties and responsibilities:
Review legal contracts and comments in coordination with the Legal Department,
Translate and drafting contracts under the supervision of the legal department.
Follow up the internal audit reports.
Prepare correspondence, reports, and materials for publications and presentations.
Setup President's travel arrangements.
Create, transcribe, and distribute meeting agendas and minutes.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Provides administrative support for the Operations department including filing, routine correspondence, memos and other department forms and documents.
Maintains corporate records and prepares agendas and other materials for board meetings.
Participates in departmental and organizational staff meetings and attends other meetings and seminars.
Performs other related duties as required and assigned.
Coordinate project-based work.
Supervise support staff.
Other duties as assigned.
Duties and responsibilities
1 Handling the site administration work
2 Supervising the staff
3 Coordinate between the contractor and the sub-contractor .
4 Examine the bill for the sub - subcontractor in order to give my approval, and ensure his obligations has been done
Duties and responsibilities:
Maintain organizational contact database, process new entries and updates.
Assess, correct and confirm previous entries in the contact database.
Create data reports as needed for all departments.
Provides administrative support for the Operations department including filing, routine correspondence, memos and other department forms and documents.
Performs other related duties as required and assigned.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Maintain hard copy and electronic filing system.
Research, price, and purchase office furniture and supplies.
Coordinate project-based work.
Supervise support staff.
Other duties as assigned
1 Conduct new employee orientations, administer pre-employment background check and coordinate reference checks.
2 Administer benefit package and serve as a resource to personnel with benefit questions.
3 Assist in exit interview process.
4 Maintain human resource records and compile reports from database as needed.
5 Maintain company organization chart and other staff information.
6 Administrate the on boarding Process and mobility, ensuring this is processed in a timely and accurate manner.