Vivian Longhinos, Operation & Administration Assistant Reliver

Vivian Longhinos

Operation & Administration Assistant Reliver

Urbacon Trading & Contracting L.L.C

Lieu
Qatar - Doha
Éducation
Baccalauréat, COMMERCE
Expérience
13 years, 0 Mois

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Expériences professionnelles

Total des années d'expérience :13 years, 0 Mois

Operation & Administration Assistant Reliver à Urbacon Trading & Contracting L.L.C
  • Qatar - Doha
  • septembre 2017 à septembre 2018

Provide administrative and support services to office staffs. Answer phone calls and customer questions in a professional manner. Sort and distribute mails Prepare work to be estimated by gathering proposals, invoice, specifications, and related documents. To submit for approval to the estimation manager. Responsible for handling all documents to be archived.

PROJECT DOCUMENT CONTROLLER à RADIANT Engineering Enterprises
  • Qatar - Doha
  • avril 2016 à avril 2017

Assist in preparing reports, analysis, letters and communications as requested by the division chief/department manager Arrange and control office supplies for the division/department such as stationery, equipment, and accessories,

Responsible for running a technical library, accessing dozens of records daily Overhauled the entire document management system to improve working practices.

Responsible for handling all documents to be archived. Ensured that all archived documents were stored in compliance with the relevant health and safety regulations.

Consistently meet deadlines, ability to use tact and diplomacy in communicating and safeguarding confidential, matters High proficiency in Microsoft Office, Word, Excel and PowerPoint.
Relationships, People Skills, Interpersonal Savvy, Problem Solving, and Multi-tasking.
Provide administrative and secretarial support services to the division/department, coordinating and making meeting arrangements, travel arrangements, and correspondences. Produced written reports on a quarterly basis for the document control manager.

PALMERA Agricultural Business Asst. of Deputy General Manager & Business à PALMERA Agricultural Business
  • Qatar - Doha
  • mai 2014 à avril 2016

Organize and maintain the division chief/department manager calendar, and ensure that all meetings, interviews, duty trips are accurately planned /scheduled and advise the division chief/department manager on of their daily program.

Prepare Necessary Document for Visa Processing outside the Country. Search for landscape Exhibition around the World for registration & exhibits.

Collect all documents for Business Development General Manager signatures like : Tender approval /RFQ request, LPO’s, Manpower Daily Report, Contracts, Payment Certificate, Commercial offer / Quotation’s Follow up meetings for presentation for the clients Gathered full details for company exhibits presentations Communicate & coordinate with different companies Planning & scheduling meetings & appointments.

HR / Executive Secretary à ALI BIN ALI Group - Contracting / Property Managemen
  • Qatar - Doha
  • mai 2009 à mai 2014

Reporting to General Manager, Project Managers, and Site Manager, monitors and organize schedules and appointment.

Prepares correspondences based on brief notes and emails. Screens Telephone calls and handle then personally if possible and give information based on Knowledge at hand. Makes Airline booking, Visa’s and Hotel Booking, Maintaining hard copy and electronic system.

Maintain quality control / satisfaction records. Liaising with suppliers to check the progressive of existing orders. Responsible in checking the status of 24 Company Vehicles and Rental a car - accident reports Estimara’s validity, insurance for each vehicle, Teyseer Card refueling, etc.

Make an order for office Stationeries, uniforms, warehouse requirements, vehicles, office furniture etc. Make visa interview schedule in the embassy. Facilitate their needs & administrative office routine.

Facilitate Business Visa & Renewal of Visa’s for subcontractors from other countries. process exit permit, updates passport, and arrange all passport by arrival dates. preparing leave request, joining report & expense claim of employees, Preparing LPO’s, Quotation’s, Letters, Invoices, Memo’s and Job Completion Report.

SALES EXECUTIVE à ITALIAN EUROPEAN GROUPMarble Factory
  • Qatar - Doha
  • avril 2008 à janvier 2009

Conducting market research to identify selling possibilities and evaluate customer needs
Actively seeking out new sales opportunities through cold calling, networking and social media
Setting up meetings with potential clients and listening to their wishes and concerns.

EXECUTIVE SECRETARY à DOHA
  • Qatar - Doha
  • avril 2007 à avril 2008

Prepares correspondences based on brief notes and emails. Screens Telephone calls and handle then personally if possible and give information based on Knowledge at hand. Makes Airline booking, Visa’s and Hotel Booking, Maintaining hard copy and electronic system.

Customer Service Representative à ACS
  • Philippines
  • avril 2004 à avril 2006

Answer incoming calls and respond to customer's emails. Management and resolve customer complaints.

Handles incoming calls from customers. responsible to receive calls at the call center from customers and answer questions, receive complaints, or troubleshoot.

Éducation

Baccalauréat, COMMERCE
  • à UNIVERSITY OF SAN
  • mars 1990

GET FULL SCHOLARSHIPS of the University of San Agustin supports 923 academic and non-academic scholars as KAWILIHAN DANCE GROUP

Etudes secondaires ou équivalent, HIGH SCHOOL STUDENT
  • à Colegio del Sagrado Corazon de Jesus
  • mars 1985

Specialties & Skills

Office Administration
Coordinating Events
Administration
TELEPHONE SKILLS
ADMINISTRATION
ADMINISTRATIVE SUPPORT
CONTRACT MANAGEMENT
INSURANCE
LETTERS
LOTUS NOTES
MONITORS
PROPOSAL WRITING
MICROSOFT OFFICE

Langues

Anglais
Expert

Adhésions

FISHPOND OPERATOR
  • MEMBER
  • March 2015

Formation et Diplômes

MASSAGE THERAPIST (Formation)
Institut de formation:
Lighthouse Integrated Institute-Qatar
Date de la formation:
December 2019
Durée:
64 heures

Loisirs

  •  Volunteer Work/Community Involvement - Doha Film Festival  Learning Advance  Physiotherapy  Wa